proper way to end a application letter

How to end a cover letter + 25 examples

So, you’ve written your cover letter – brilliant! But how should you end it professionally?

If you are writing a cover letter, it’s important to end it correctly so you persuade the recruiter or hiring manager to open your CV.

In this article, we’ll share 25 cover letter ending examples and we’ll also take you through a whole host of top tips on how to end your own cover letter with impact.

CV templates 

25 cover letter ending samples

With these 25 cover letter ending examples for inspiration, you’ll find it easy to create your own conclusion, leaving recruiters desperate to open your CV .

I have attached my CV for your review and I am available for an interview at your request. I genuinely appreciate your time and attention to reading my cover letter.

Kind regards,

Kelly Anderton 07777777777 [email protected]

Enclosed is my CV, which provides a comprehensive overview of my qualifications, exceptional skills, and other accomplishments. I am immediately available for an interview and eager to discuss how I can drive your initiatives. Your time in reviewing my cover letter means a lot.Thanks,

Sylvester brown 07777777777 [email protected]

I am highly motivated to learn more from experienced professionals. Please do reach out to me, as I am immediately available for an interview. Thank you for considering my application.Kind regards,

Oliver Mount 07777777777 [email protected]

Feel free to contact me, as I am available for an interview right away and keen to discuss how my copywriting expertise can benefit your organisation. Thank you for your consideration.Best regards,

Terry Mews 01234567890 [email protected]

Build your CV now 

Enclosed is my CV, which provides more details about my relevant skills, qualifications, and additional achievements for the role. You may contact me via email or phone, as I am available for an interview ASAP. Thanks for your effort in reading my cover letter.Kind regards,

Gareth Hill 07777777777 [email protected]

I look forward to an interview at your earliest convenience to further discuss my competencies, qualifications, and other accomplishments. Thank you for your thoughtful consideration.Thanks very much,

Paula Keane 07777777777 [email protected]

I am excited to bring my strong creative writing skills to your team. Please feel free to contact me to schedule an interview, as I am available ASAP, or if you require any additional information concerning my qualifications and skills. Your consideration is greatly appreciated.Sincerely,

Rachel Meadows 07777777777 [email protected]

Feel free to contact me at any time of your choosing, as I am immediately available for an interview. I am excited about the chance to leverage my private equity experience to drive strategic growth and value to your company. I am thankful for the opportunity to be considered.Kind regards,

Violet May 07777777777 [email protected]

I am thrilled about the opportunity to bring my competencies, passions, and qualifications to your company. Please don’t hesitate to reach out to me to arrange an interview when you have a chance. Your attention to my cover letter is truly valued.Thanks,

Denise Borthwick 07777777777 [email protected]

With an MSc in Finance, I will bring my best efforts to contribute to the company’s ongoing growth and success. Thank you for your attention to my application, and I am available for an interview ASAP.Best regards,

Jeremy Mitchell 07777777777 [email protected]

I look forward to an interview at your earliest convenience to discuss how my qualifications and skills make me the perfect candidate for the position. Thank you so much for considering my application.Regards,

Helen Westgate 07777777777 [email protected]

I am enthusiastic about the opportunity to apply my research skills to exploring new avenues of enquiry. You can get in touch with me via email or phone, as I am available for an interview at any time. I want to express my thanks for reading my cover letter.Respectfully,

James Doyle 07777777777 [email protected]

Enclosed is my CV, which outlines my compressive creative qualifications, skills, and other achievements. Please let me know your preferred date and time for an interview, and I will ensure to be there promptly. I am grateful for your interest in my application.Thanks so much,

Aaron King 07777777777 [email protected]

My proactive attitude and ability to foster a positive team ensure that I am the perfect person for this position. You can get hold of me to schedule an interview at your earliest convenience. Your time in reading my cover letter is not taken for granted.Kind regards,

Raul Mohammed 07777777777 [email protected]

I am available right away for an interview and eager to discuss how I can leverage my certifications, qualifications, and IT consultation expertise to drive your digital transformation initiatives. Thanks for taking the time to read my cover letter.Kind regards,

Neil Powell 07777777777 [email protected]

I look forward to discussing how my skills, MBA, and MSc Computer Science qualifications, and CSM, SSM, CSPO, and CSD certifications align with your requirements. I am ready to interview whenever suits you. I am thankful for your interest in my application.Best,

Lucas Strongman 07777777777 [email protected]

Furthermore, I am passionate about bringing my social media experience to your company to enhance your online presence and engage with a broader audience effectively. My CV provides additional details of my experience, qualifications, and other achievements, and I am open to an interview whenever you’d like. Thanks for giving my application your time and attention.Kind regards,

Nadine Wright 07777777777 [email protected]

I would appreciate the opportunity to further discuss my qualifications and passion for graphic design in an interview. Please find my contact information below, and I am ready for an interview when you are. Thanks for reviewing my cover letter.Best wishes,

Alex Pierce 07777777777 [email protected]

I welcome the opportunity to meet with you at the time of your convenience to talk more about how my agile development expertise could add value to your department. I really appreciate your time and attention.With thanks,

Anthony Brown 07777777777 [email protected]

I am enthusiastic about the opportunity to explore how my extensive teaching skills and passion for education align with your school’s mission to inspire young minds. I am available for an interview from 15th March 2023. Thank you for considering my application.Best regards,

Wayne Barnes 07777777777 [email protected]

I am eager about the chance to demonstrate how my customer service skills and commitment to client satisfaction can benefit your company. I’m available for an interview, and the timing is up to you. Thanks for reading my cover letter – it really does mean a lot.Warm regards,

Lawrence McKenzie 07777777777 [email protected]

I’m keen to explore how my project management expertise and proven track record can help your team achieve outstanding results. I’m flexible and available for an interview any time after 1st July. I appreciate the time it took you to read my cover letter.Warmly yours,

Felicity Gibbins 07777777777 [email protected]

I am deeply interested in learning about any upcoming landscape architecture vacancies in greater detail. Please feel free to contact me via email or by phone – I am free for an interview whenever is convenient for you. Thanks so much for your time.Thanks,

Sarah Butts 07777777777 [email protected]

How to end a cover letter

Your cover letter ending consists of your closing paragraph, a polite two-to-three-word closing, and your professional signature.

Here are 5 steps to writing a cover letter ending that will get hiring managers excited.

Reiterate your value as an employee

Emphasise how you can help the employer solve their problems. In other words, say the kind of results you can bring to the company to show you’re a valuable asset.

For example, you could say:

• “I am excited about the chance to contribute my strategic vision and data-driven approach to the team at Sussex University.”
• “My passion for creative and data-backed marketing strategies fits perfectly with the creative work your team is doing. I am confident that my experience and enthusiasm will make an immediate and positive impact, driving growth and success for your company.”
• “I am convinced that my finance experience and analytical skills will allow me to make meaningful contributions to the financial success of ABC Finance Group.”

Be precise about how you think you can make a positive impact. For example, if you’re in the marketing sector, say how your creative ideas can enhance brand visibility. Or if you’re in finance , mention how your financial experience can save the company money or boost its financial strategies. But avoid coming across as big-headed and over-confident.

For example, don’t say: “I’m not just a graphic designer – I’m the world’s best graphic designer, and I’m here to transform your company’s visual identity. Be ready to witness greatness!” S aying this certainly won’t impress recruiters.

Instead keep it simple and subtle, by suggesting realistic results you can bring to the company .

Indicate the next course of action

Let the recruiter know you’re ready to move forward with your application – this tells them you are serious about the role.

Here’s why implying the next steps is critical:

• You sound clear and willing – When you mention your availability for an interview, you make it clear you’re ready for the next steps. This allows employers to plan their recruitment process effectively.
• You express keenness – When you declare that you’re enthusiastic about discussing the job role, it demonstrates that you’re excited about the position. Hiring managers and recruiters value keen applicants.

For example, you could say something like:

Express gratitude

It’s important to acknowledge the reader has taken the time to consider your application by expressing gratitude. That means thanking them for their time and consideration.

Because let’s face it, recruiters encounter endless applications every day, so the very fact they spent time reviewing your cover letter is a good enough reason to be thankful.

Showing gratitude provides a personal touch and will make you instantly more likeable – giving you some extra kudos.

Close your cover letter professionally

Finally, write a polite closing, otherwise known as the cover letter closing salutation.

The aim is to strike the right tone – not too formal, but not too relaxed. So, don’t use overly-familiar phrases like, “Cheers, mate” or “Peace out.”

Expressions like these won’t be well-received!

Instead, you could say “Best regards” or “Kind regards”.

Here are more examples of how to sign a cover letter off professionally:

Wrap up with a signature

To finish off your cover letter, create a professional signature to add to the bottom. Doing so makes your cover letter look professional and gives the recruiter methods to get in touch easily.

Here’s what you’ll need to include:

• Your full name – Use your complete legal name as it appears on your official documents
• Your phone number – A reliable number that you can answer quickly if the recruiter calls.
• Your email address – Choose a professional email address , preferably one that uses your name, for example, [email protected] or [email protected].

You could also include the following:

• Your job title – Mention your current professional role visibly.
• Professional links – Include your links to any professional online profiles you have, such as a portfolio or LinkedIn profile so recruiters can see more evidence of your professional network and expertise.

Here’s an example of a professional signature:

A quick tip: For the sake of time, save your signature in your email drafts or a separate document so you can copy and paste it for every job application.

Cover letter ending mistakes

Now you know about the best ways to finish your cover letter, let’s explore what you should avoid when concluding it:

• Using informal language – Keep your cover letter professional. Unless you’re applying for a role in the comedy sector, ditch jargon or casual language like, “Catch you later, alligator! I’d be a boss addition to your company.” Instead, use: “I’m looking forward to the chance of joining your team and making a valuable contribution.”
• Sounding arrogant – Avoid coming across as overconfident or entitled. Don’t presume you already have the job or assume the company would be stupid not to recruit you.
• Making typos – Remember to proofread your cover letter and double-check for grammatical mistakes and typos, particularly in the closing. Inaccuracies can make you look unprofessional in recruiters’ eyes.
• Forgetting the closing paragraph – Always include the final paragraph – it’s a shining opportunity to recap your strengths and express enthusiasm and appreciation memorably.

Sign-offs to steer clear of

Using sign-off phrases such as “Yours fondly” or “Cheers” won’t impress a hiring manager . They can make you sound too over-friendly or casual in a formal job application.

So, choose more standard and polite sign-offs such as those we’ve mentioned above, like “Kind regards” or “ Best regards.”

Here are some sign-offs you should keep your distance from:

How to End a Cover Letter (Examples Included)

Mike Simpson 0 Comments

By Mike Simpson

Did you know that 86 percent of executives think cover letters are valuable parts of an application? It’s true. That’s why making sure yours packs a punch is so important, including your cover letter closing.

In many cases, candidates spend most of their time fretting about the main body paragraphs when writing their cover letters, giving little if any thought to how to end a cover letter.

The problem is, your last paragraph and closing sentence make up part of your first impression, playing a big role in whether you land an interview. Is ignoring something so critical a good idea? Of course not.

Luckily, you’re here, and we have your back. Come with us as we explore the ins and outs of how to end a cover letter with style and professionalism.

What Is a Cover Letter?

Alright, before we really dig into how to close a cover letter, let’s take a quick step back and discuss what a cover letter is and what it’s for.

Now, we’ve actually taken a deep dive into how to write a cover letter before, as well as providing some outstanding cover letter examples and helpful cover letter tips . But, as a quick summary, a cover letter is a short, written introduction that supplements your resume. It gives the hiring manager more insights into what you bring to the table, covering points that won’t fit in your resume and giving you some room to showcase your personality.

Technically, every part of your cover letter is important. You want to make sure you address your cover letter properly, nail your introductory paragraph, offer enticing tidbits in the body, and close strong.

In fact, one could argue that your opening and closing paragraphs are the most important. While your opener serves as the initial introduction, your cover letter closing cements your first impression. By nailing it, you can leave the hiring manager with a warm, fuzzy feeling about what you have to offer. That’s powerful stuff.

Alright, but what exactly is your cover letter closing? Well, the closing of your cover letter is typically your final paragraph, as well as your closing sentiment and signature. Each of those sections cements your first impression, so they are all relevant to the equation.

With your final paragraph, you’re wrapping up what you wanted to say, which is why it’s part of the closing. The sentiment before your signature, however, also plays a role. While it may only be a word or two, the words you choose do make an impact, so they are also part of the closing.

And, yes, your signature (and contact details) is also included in the closing. How you present that information does matter, so you want to get it right, too.

What about a postscript (P.S.)? If I have one of those, is it part of the closing? Well, technically, it could be. However, a cover letter really shouldn’t have a postscript. We’ll get into why in a second.

Common Mistakes When Ending a Cover Letter and How to Avoid Them

Alright, we know you’re chomping at the bit for an overview of how to close a cover letter and some examples. We promise they are coming. The thing is, we need to tap on something else important before we get there: common cover letter closing mistakes.

As with all parts of your application, certain mistakes in your cover letter can spell doom for your job search. Thankfully, most of them are completely avoidable. As long as you know to watch out for them and to take steps to address them, you’re set.

So, what are some common mistakes when ending a cover letter? Generally, the biggest mistake you can make when in any part of your cover letter has typos. In fact, 58 percent of hiring managers will remove you from contention if your cover letters contain errors. Ouch.

Luckily, avoiding typos is pretty easy. By simply proofreading your cover letter, making use of handy tools like spell and grammar checks, and asking a trusted family member or friend to take a look, you can probably catch any errors and get them fixed before you submit your cover letter.

Another doozy is making your cover letter too generic. Failing to tailor the content – including the cover letter closing – can cost you big, as 36 percent of hiring managers will toss your application if it isn’t personalized for the job you’re trying to land.

How do you avoid a generic cover letter? By using the Tailoring Method when you write. That way, your content will be incredibly relevant to that role. Problem solved!

Additionally, using the wrong tone can be an issue. While you want to come across as confident, it’s also important to be gracious, appreciative, and polite. If you’re too forceful, aggressive, or boastful, that could hurt your chances instead of helping.

Instead, focus on being passionate about what you do, excited about the opportunity, and thankful that the hiring manager took the time to read your cover letter. That way, your closing is powerful and positive, ensuring the final part of this first impression hits the mark.

Alright, the final mistake we’ll tap on is adding a P.S. to your cover letter. While it may seem like a way to stand out or draw attention to a specific sentence, there’s a good chance it’ll backfire. Postscripts tend to look unprofessional.

Plus, it makes it seem like you couldn’t figure out how to get that point to fit into your letter properly, which could put your communication skills into question. In some cases, the hiring manager might even think that you don’t know how document creation software works, causing you to believe that you couldn’t go back and edit the content to fit that point in.

Finally, there’s actually a chance the hiring manager won’t notice the P.S. at the bottom. If you wait until then to say something important, you’re risking it not getting read at all. That’s no good.

So, while a P.S. could stand out, there’s also a really good chance that the move will backfire. As a result, it’s better to fit that detail into the rest of your letter instead of saving it for a postscript.

How to End a Cover Letter

Here’s what you’ve all been waiting for. To make closing out your next cover letter a breeze, here’s a step-by-step guide on how to end a cover letter.

1. Summarize What You Bring to the Table

Generally, the last paragraph of your cover letter should mirror your introductory one. You want to offer a simple summary that showcases why you’re a stellar candidate, touching on the key skills you bring to the table that the hiring manager wants to find.

Now, the trick is, you want to restate what you’ve shared without rehash the exact phrases you used earlier in the cover letter. That way, this part of the letter feels fresh.

2. Appreciation for Their Time

After your quick summary, thank the hiring manager for taking the time to consider your application. It’s a small gesture, but it’s nonetheless critical.

Everyone likes to feel appreciated. By adding a thank-you moment into your closing, you’re recognizing that the hiring manager is doing you a favor by reading your cover letter, and that can have a big impact on the tone of your closing.

3. A (Confident and Excited) Look Toward the Future

Next, it’s time to add a bit of confidence and excitement about what the future may hold by letting the hiring manager know you’re looking forward to the next steps. It’s a polite way to reassert your interest in the job, ensuring you plant the right seeds without being too aggressive.

Additionally, when done properly, you can take this part to the next level. It’s another opportunity to mention how you are ready to put a relevant skill to work to help the company achieve a particular goal.

Now, the latter approach should only be used if it feels right with the rest of your cover letter. Additionally, you can’t pull this off unless you’ve done a bit of research (which is something you did before you started writing your cover letter, right?). It only works if you can tap on something specific. If you can’t do that, then opt for a more classic approach.

4. Choose the Right Closing Sentiment

The closing phrase you choose before adding your signature does matter. Some options are more appropriate than others. For example, while “Sincerely,” “Thank You,” or “Best Regards” are usually safe bets, using “Fondly,” “Love,” or “Warmly” isn’t.

In the end, a cover letter is a type of formal correspondence. That means you need to err on the side of caution and avoid a cover letter closing that feels too casual or personal. By sticking with the business correspondence classics, you’re probably in good shape.

5. Sign Off (and Include Your Contact Details)

After your closing, you want to list your name, as well as your contact details. Not only does that keep that information conveniently located but, if your cover letter and resume get separated, it guarantees the hiring manager knows the cover letter is yours.

When it comes to contact details, list your email address and phone number at a minimum. If you’re like, you can also include your LinkedIn URL. Just make sure you actually put the URL and not just a link. That way, if the hiring manager prints out your cover letter, they can still reach your profile with ease.

3 Cover Letter Ending Examples

Sometimes, nothing is quite as helpful as an amazing example. With a cover letter closing example, you can see how these critical paragraphs are constructed. Then, you can use them as a framework when you write your own.

Generally, the core strategy for how to close a cover letter remains the same. However, the details change depending on the role and the overall approach. To help you see how to put the tips above into action, here are three cover letter ending examples – based on three different kinds of roles – that you can tweak to meet your needs.

1. Customer Service

With my customer-oriented mindset and previous experience working in a fast-paced retail environment providing exceptional support, I believe that my capabilities make me a great candidate for this position. I appreciate your consideration and look forward to learning more about the opportunity, as well as any next steps in your hiring process.

[Your Name]

[Phone Number]

[LinkedIn URL]

[Personal Website URL]

2. Technology

Ultimately, I am excited to apply my software development skills and education to a new challenge, and I feel that I can help ABC Company achieve its goals of advancing technology innovations in the industry. Thank you for considering my application. I look forward to not only discussing my capabilities with your further but also learning more about this exciting opportunity.

3. Management

I, like XYZ Corp., feel like people are always a company’s greatest asset. Your company’s mission and values initially attracted me to this position, and I believe that my skills and experience align with not only your broader goals but also the organization’s culture. Thank you for reviewing my application, and I look forward to hearing back from you about this exceptional opportunity.

Best Regards,

Putting It All Together

Ultimately, you should now have a pretty solid idea of how to end a cover letter with a bang. Take advantage of every tip above as a starting point. Then, really work to tailor your cover letter closing to the job, ensuring that it packs an amazing punch and helps you stand out from other applicants. After all, your closing is part of your first impression. Always make it count.

Co-Founder and CEO of TheInterviewGuys.com. Mike is a job interview and career expert and the head writer at TheInterviewGuys.com.

His advice and insights have been shared and featured by publications such as Forbes , Entrepreneur , CNBC and more as well as educational institutions such as the University of Michigan , Penn State , Northeastern and others.

Learn more about The Interview Guys on our About Us page .

About The Author

Mike simpson.

Co-Founder and CEO of TheInterviewGuys.com. Mike is a job interview and career expert and the head writer at TheInterviewGuys.com. His advice and insights have been shared and featured by publications such as Forbes , Entrepreneur , CNBC and more as well as educational institutions such as the University of Michigan , Penn State , Northeastern and others. Learn more about The Interview Guys on our About Us page .

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How to End a Cover Letter: 20+ Closing Examples and Tips

Learn how to end a cover letter with our closing paragraph examples and tips. Choose the best call to action and sign off to create a standout conclusion.

Your closing cover letter paragraph should convey confidence and enthusiasm about the opportunity. Briefly recap how your background and skills match the role, emphasizing the value you can bring to the company. Align your career aspirations with the company’s mission using specific examples to show why you’re a great fit. Close by thanking the reader for their consideration, and include a respectful call to action, like expressing your interest in discussing the role further. Wrap up with a professional closing statement, for instance, “Sincerely.”

Crafting the perfect cover letter closing paragraph is all about personalization — one-size-fits-all fits no one in reality. 

Employers are looking for solutions and results, so they need to see how your specific skills, experience, and goals can translate to meeting their business goals. Your concluding paragraph is your last shot to leave a lasting impression. 

Use this example as a guide and fill in the gaps to give it that all-important personal flare. 

I’m excited about the opportunity to bring my skills in [specific skill or expertise] to [company name] and contribute to your team’s success. With a background in [career highlight or relevant experience], I’m confident in my ability to add value by [how you can contribute]. My career goal is to continue growing in [industry/field] while supporting [company name]’s mission of [company’s vision or goal].  Thank you for considering my application. I look forward to the possibility of discussing how I can contribute to your team. Sincerely, [Full Name]

You can also try our free AI Cover Letter Builder . Just enter the job title and company name, and let our technology craft your cover letter to align with your resume.

Keep reading for more key tips on perfecting your cover letter ending. This guide will tell you: 

• The best ways to end a cover letter and get noticed. 
• Closing paragraph examples across various industries. 
• What to include and avoid when writing your final cover letter paragraph. 

10 Ways to Close a Cover Letter (With Examples)

Writing the closing paragraph for your cover letter is a balancing act. You want to come across as excited, but not too eager. You’re ready to take the next step, but you don’t want to seem pushy. On top of that, you face the extra challenge of holding the attention of skim-reading recruiters. 

While your resume lays out what you can do, the cover letter lets you take it further by connecting your skills and experiences to the company’s needs and goals. Customization is key — and showing genuine interest and enthusiasm adds that unique personal touch.

Here’s a breakdown of all the key elements that go into a closing cover letter paragraph: 

Let’s dig deeper and see how to use these elements in your own closing cover letter paragraph. 

1. Express polite confidence 

Thanks for considering my application. I’m confident that my three years of experience in digital marketing and my knack for creating engaging content will be a great fit for your team. Looking forward to discussing how I can help [Company Name] grow.

Confidence will take you far, but arrogance will bring you right back. Show employers you’re ready to contribute without sounding too bold or overconfident.

Let your confidence shine by summarizing your standout skills and experiences that align with the company’s needs. For example, you could outline a key achievement and how your expertise could lead to similar successes in your new role. 

Make sure your confidence feels natural and grounded in real accomplishments — avoid exaggerated statements or generic superlatives. Share concrete results and measurable outcomes to give recruiters a better idea of what you can bring to the company. 

Learn how to apply that confidence to the rest of your cover letter: How to Write a Cover Letter

2. Show passion and enthusiasm

I’m especially enthusiastic about the chance to lead projects focused on sustainability. My passion for sustainable design drives everything I do, and I can’t wait to bring that same excitement to [Company Name].

Never underestimate the power of enthusiasm. I’ve landed jobs over more qualified candidates because I showed genuine passion and eagerness to join the team. Nobody wants to feel like an afterthought — if you really want the job, treat it like a prize. 

Employers are thinking of the bigger picture — enthusiastic candidates are more likely to stay committed and become valuable employees. They want to know that you’re not just qualified for the job, but genuinely excited about the opportunity and in it for the long run. 

Be specific about what excites you. Instead of just saying, “I’m excited about this opportunity,” show you’ve done your homework and aren’t just sending generic cover letters.

3. Outline how your skills align with the role 

Based on my background in project management and my certification in Agile methodologies, I’m prepared to meet the demands of the [Job Title] role. I’m eager to use my skills to help streamline processes and drive efficiency at [Company Name].

You should cover your skills throughout your cover letter, but it doesn’t hurt to remind employers of your key strengths in the closing paragraph. Just avoid repeating yourself and keep it relevant — no need to mention your pizza-making abilities if you’re applying for a sales position.

Recap how your skills will benefit the team or company. Show employers that you’ve put in the effort to see if your abilities match what they’re looking for, not just clicked the “Easy Apply” option on LinkedIn.

And make it clear you’re not just ticking boxes from the job ad — show how you plan to use your skills to achieve goals and exceed expectations.

4. Summarize your career highlights

With my extensive experience in [specific area] and proven success in [another key area], I’m confident I can drive [outcome] for [company name].

The ending of your cover letter should be memorable, but that doesn’t mean going for a cheesy joke or random quote. Instead, zero in on what really matters to employers — positive results.

Wrap up by summarizing your strongest career highlights without introducing anything new. You’ve already shared stories that showcase your top skills and experiences, so now it’s time to tie everything together and clearly state what you can bring to the company.

Do you lack work experience? Check this out: Crafting a Winning Cover Letter with Zero Experience

5. Explain how you can add value 

With my strong background in data analysis and my ability to turn insights into actionable strategies, I’m confident I can quickly add value to your team. I’m eager to contribute to the ongoing success of [Company Name].

You see that new job as a chance to level up your skills, gain experience, and snag a better salary — but employers are more interested in what you can do for their company than your personal goals.

When wrapping up your cover letter, focus on how you can add value by connecting what the company needs with what you can offer them. By summarizing your experience, qualifications, and transferable skills, you can make a strong case for why you’re the right fit.

Revisit the job ad and ask yourself what problems the company wants to solve. Highlight how your background and skill set align with those needs.

6. Share your career goals and expectations 

I’m excited about the opportunity to align my career goals with [Company Name]’s mission. I’m really looking forward to leveraging my skills in UX design and growing professionally in a company that’s as forward-thinking as yours.

Having ambitions is great, but your chess champion dreams won’t boost company sales. Show employers that your professional career goals align with their mission and can contribute to the company’s success.

Instead of focusing on what you hope to gain, highlight how you can become part of the company’s upward trajectory. Avoid general statements like, “I’m looking for opportunities to advance my career.” Reframe it to show what you’ll bring to the table.

The trick is to be specific. Outline exactly how you plan to use your ambitions to help grow the company. Whether streamlining processes, boosting efficiency, or driving sales, show exactly how your goals match up. 

7. Connect to the company’s vision 

I’m inspired by [Company Name]’s vision of creating eco-friendly solutions and am thrilled about the opportunity to contribute. As someone deeply committed to environmental sustainability, I look forward to discussing how I can help you achieve your goals.

It’s tough to stay motivated for eight hours each day if you’re not invested in the end goal. Gartner’s research shows that performance can jump by up to 22% when employee goals align with the company’s needs — so finding that connection benefits both sides.

Most employers lay out their expectations in the job description, but you can take it further by exploring the company’s mission. Whether they’re focused on accelerating renewable energy or delivering top-notch service, this is your chance to show you’re on the same page and eager to join them on their journey.

Dig into the company’s website and research its mission, values, and current projects. Use what you find to craft a closing statement that connects with what they’re looking for.

Are you already part of the company? Take a look: How to Write a Cover Letter for an Internal Position

8. Say thanks for their time and consideration

Thank you for taking the time to review my application. I genuinely appreciate your consideration and look forward to potentially contributing to the great work being done at [Company Name].

“Manners maketh man” — an old saying that’s stood the test of time, especially when trying to land a new job. As you wrap up your cover letter, take a moment to thank the hiring manager for their time and consideration. This simple gesture shows that you appreciate them reviewing your application (instead of just letting it pass through some job-scanning software).

Don’t go overboard — a straightforward thank you does the trick.

9. Add a confident call to action

I’m excited about the opportunity to contribute to [company name] and would love to discuss how my experience aligns with your team’s needs.

A cover letter call to action is a subtle way to nudge the hiring manager toward the next steps and express your interest in discussing the role further.

But be careful — you want to come across as eager and confident, not presumptuous. The idea is to encourage the hiring manager to consider you for an interview without sounding pushy. Show enthusiasm while keeping it professional.

10. Stick with a professional sign-off 

Thank you again for your time and consideration. I’m looking forward to the possibility of discussing how I can contribute to your team.  Best regards, [Your Name]

My friend once accidentally signed off a professional email with “XOXO” out of habit — it definitely got a few raised eyebrows from her bosses. It’s safe to say, don’t make this mistake. Your sign-off is like the final handshake in your cover letter, so it’s important to keep it polished and professional.

After wrapping up with a strong final sentence that shows your enthusiasm for the role, you’ll want to choose a closing that fits the tone of the company and the rest of your cover letter. 

Here are some professional ways to close your cover letter:

• Best regards
• Respectfully
• Kind regards 
• Best wishes 

Learn how to apply the all right techniques: Cover Letter Tips and Tricks to Improve Your Application

10. Cover Letter Closing Paragraph Examples

Like a generic message on a dating app or a basic reply on your LinkedIn post, you can always spot when someone’s using the classic copy-paste approach. It usually falls flat and doesn’t leave a strong impression.

Think about it from the employer’s perspective: no one wants to get a cookie-cutter cover letter. Show you really understand the role and align with the company’s values and needs.

The best way to do this is through personalization. 

Here are some examples from different industries to help you tailor your closing paragraph to fit the company’s expectations: 

Customer service 

Your customer service closing paragraph should align your customer-focused skills and the company’s dedication to client satisfaction. Summarize experiences delivering exceptional service to show your ability to meet and exceed the company’s aspirations.  In my three years in customer service, I’ve consistently delivered exceptional service that aligns with [Company Name]’s commitment to customer satisfaction. I’m passionate about creating positive customer experiences and confident in my ability to contribute to your team by using my skills in problem-solving and communication. I’m excited about the opportunity to help [Company Name] exceed its customer service goals and improve client retention. Thank you for considering my application. I look forward to the possibility of discussing how I can contribute to your team. Best regards, [Full Name] 

A technology cover letter conclusion should highlight your technical expertise and excitement about working on innovative projects. By directly connecting your hard skills to the company’s mission, you tell the recruiter that you understand the company’s goals and are ready to contribute. 

With a strong background in software development and a passion for innovation, I’m eager to contribute to [Company Name]’s mission of driving technological advancement. My experience developing scalable applications and leading cross-functional teams has equipped me with the skills to excel in this role. I’m excited about the opportunity to work on cutting-edge projects that push the boundaries of what technology can achieve. Thank you for your time and consideration. I look forward to the opportunity to discuss how my skills and experience align with [Company Name]’s goals. Sincerely, [Full Name] 

With a marketing closing paragraph, convey your enthusiasm for the role and proven ability to drive marketing success. Focus on successful strategies and creative development to present a well-rounded skill set that aligns with the company’s needs. 

I’ve spent the last two years honing my skills in digital marketing, driving successful campaigns, and increasing brand awareness for clients across various industries. I’m particularly drawn to [Company Name]’s innovative approach to marketing and am confident that my expertise in data-driven strategies and creative content development can add value to your team. I’m excited about the possibility of contributing to your marketing efforts and helping [Company Name] achieve its growth objectives. Thank you for considering my application. I’m eager to discuss how I can help elevate [Company Name]’s brand to new heights. Warm Regards,  [Full Name]

Engineering 

Finish your engineering cover letter by connecting your engineering experience to the company’s commitment to innovation. Express confidence in your ability to contribute to team projects to reassure the employer that you can deliver high-quality results.

With my five years of experience in civil engineering, I’m confident in my ability to contribute to [Company Name]’s ongoing projects and future developments. My expertise in project management and structural analysis aligns perfectly with the challenges your team faces. I’m passionate about creating sustainable and efficient solutions that support [Company Name]’s commitment to excellence and innovation. Thank you for your time and consideration. I look forward to the opportunity to discuss how my background and skills can benefit your engineering team. Kind regards, [Full Name]

Hospitality 

Your hospitality cover letter’s closing paragraph should outline any relevant service experience and passion for guest satisfaction. Align your career goals with the company’s vision and show that you’re not just qualified, but also invested in the company’s success.

I’ve spent the past year delivering exceptional guest experiences and contributing toward top-tier service standards in the hospitality industry. I’m enthusiastic about the possibility of joining [Company Name] and confident that my experience in a popular hotel and passion for guest satisfaction will make a positive impact on your team. My career goals align perfectly with [Company Name]’s vision of delivering unparalleled service. Thank you for considering my application. I’m excited to discuss how I can contribute to [Company Name]’s continued success. Respectfully, [Full Name]

End your healthcare cover letter by directly addressing your experience with patients, aligning with the company’s mission to provide high-quality care. Focus on improving treatment plans and add a compassionate dimension to your letter, a valuable quality in healthcare roles.

As a dedicated healthcare professional with extensive experience in patient care, I’m eager to bring my skills to [Company Name]. My background in helping to develop patient-centered care plans and being part of interdisciplinary teams aligns well with your organization’s mission to provide high-quality care. I’m passionate about improving patient outcomes and confident that my experience will be a valuable addition to your team. Thank you for your consideration. I look forward to the opportunity to discuss how my experience can contribute to [Company Name]’s mission. Sincerely, [Full Name]

Your closing finance paragraph should express a commitment to helping the company navigate any financial challenges and position yourself as a valuable asset who can contribute to the company’s long-term health.

With a strong track record in financial analysis and risk management, I’m excited about the opportunity to contribute to [Company Name]’s success. My experience in developing strategic financial plans and my commitment to accuracy and transparency align with your company’s goals. I’m eager to apply my skills to help [Company Name] navigate any challenges and achieve its objectives. Thank you for considering my application. I look forward to discussing how I can add value to your finance team. Best regards, [Full Name]

Recruitment 

A strong recruitment cover letter closing should convey your enthusiasm for identifying and securing top talent, and your track record of connecting the right candidates with the right roles. Emphasize your skill in building meaningful relationships, and spotlight a key aspect of recruitment that aligns with the company’s mission.

With a passion for talent acquisition and a proven ability to match top talent with the right opportunities, I’m confident in my ability to contribute to [Company Name]’s recruitment efforts. My experience building strong relationships with candidates and clients aligns perfectly with your company’s focus on finding the best talent. I’m excited about the opportunity to help [Company Name] continue to grow and succeed. Thank you for your time and consideration. I’m eager to discuss how my skills can contribute to [Company Name]’s recruitment success. Warm regards, [Full Name]

To conclude your education cover letter, highlight your commitment to teaching and your experience in creating effective lesson plans, ensuring they align with the school’s commitment to educational excellence. Demonstrate your dedication to the student’s well-being, growth, and success.

As an educator with experience in curriculum development and classroom instruction, I’m passionate about fostering a love of learning in students. I’m particularly drawn to [Company Name]’s commitment to educational excellence and am confident that my background in creating engaging learning experiences aligns with your goals. I’m excited about the opportunity to contribute to your mission. Thank you for considering my application. I look forward to discussing how my experience can benefit your school and its students. Kind regards, [Full Name]

Manufacturing 

Your manufacturing closing paragraph should recap your areas of expertise and efforts toward improving manufacturing processes. By tying your skills to the company’s commitment to quality, you show how you can contribute to the company’s efficiency and success.

With extensive experience in production and process optimization, I’m eager to bring my skills to [Company Name]. I’m particularly impressed by your commitment to innovation and quality, and I’m confident that my expertise in lean manufacturing can contribute to your operational success. I’m passionate about continuous improvement and enthusiastic about the opportunity to help [Company Name] achieve its production goals. Thank you for your time and consideration. I look forward to the opportunity to discuss how my skills can benefit your manufacturing operations. Sincerely, [Full Name]

Need more inspiration? Check out our range of cover letter examples: 180+ Cover Letter Templates for All Jobs  

Bonus Tips on Ending a Cover Letter

Still second-guessing whether to hit “send”? Those final tweaks can turn your cover letter conclusion from good to unforgettable. In a competitive job market, those small details can make you stand out from the other candidates. 

Take a look at these extra tips to polish off your final cover letter paragraph: 

Make it specific and to-the-point

By the time recruiters reach the last paragraph of your cover letter, they’re probably skim-reading, so you don’t want to lose their attention. Think about a memorable quote or advice that stuck with you — the most powerful messages are usually short and to the point. 

How to do this:

• Aim to keep your closing paragraph and sign off below 100 words. That doesn’t mean you should skimp on detail, but rather focus on summarizing your main points. 
• Recap your top achievements or skills by connecting them directly to the role and the company’s needs. For example, “I’m eager to leverage my experience in project management to contribute to your team’s goals and enhance productivity.”

Use emotive language but keep it professional

Your resume is all business, but your cover letter lets some personality shine through. But this is still your first impression, so save the soccer team shout-outs for later. Instead, channel that energy into showing a genuine passion for the role.

How to do this: 

• Express enthusiasm with phrases like “I’m thrilled about the opportunity to contribute my skills in [specific area] to [Company Name]”. Just avoid coming off as too informal or casual. 
• Maintain a respectful tone by keeping your closing paragraph friendly, yet professional with statements like, “I’m eager to support your team’s success and believe my background in [field] aligns well with your needs.”

Ask a trusted friend or family member to review your cover letter

Finding the right person to review your cover letter can give you fresh perspectives and help catch any slip-ups you might’ve overlooked. They can also offer feedback on tone and clarity, ensuring your letter is sharp and impactful.

• Make it easier for them by being specific about your request. Ask them to check your tone and if you’ve included all the key details. Would they hire you based on your cover letter? 
• Be open to feedback and don’t get defensive — they’re doing you a favor, after all. Accept their suggestions and make any necessary improvements. And of course, show your appreciation with a big thank you (and maybe drinks on you after you get the job). 

Double-check before sending 

After spending all that time writing and finessing your cover letter, you just want to send it and be done with it (as a writer, I totally understand). But any little errors can make your letter look rushed — a red flag for employers. Proofreading helps you catch typos, smooth out awkward phrases, and ensure your tone is spot on.

• It’s easy to miss mistakes when you’ve been re-reading the same sentences for the past hour. Take a short break and grab a coffee. Returning with fresh eyes makes it easier to spot errors and make adjustments. 
• Read your cover letter out loud to catch strangely worded lines or missed words. And don’t gloss over the small but essential details. Verify the company and hiring manager’s names to avoid any obvious mistakes. 

Add an electronic signature

Including an electronic signature isn’t always necessary, but it can add a personal touch to your cover letter and make your application stand out. It shows attention to detail and gives your letter a professional, polished finish. 

• You can scan your handwritten signature and insert the image into your cover letter. Make sure the scan is clear and adjust the size so it’s visible but not overpowering.
• Alternatively, use digital tools or signature software to create a clean, professional signature. Insert it into your document below your typed name, ensuring it’s properly sized and aligned.

Dos and Don’ts of Ending a Cover Letter

Time for a quick reminder. Make sure you’ve included all the essentials in your cover letter ending and dodged any blunders that might push your letter to the bottom of the stack.

Here’s a rundown of everything you need to add and what you should avoid. 

Here are the most important steps to nail that closing paragraph in your cover letter:

• Express genuine enthusiasm by letting employers know you're truly excited about the opportunity and the prospect of contributing to their team.
• Recap your value and briefly touch on how your skills and experiences make you a great fit for the role and the company.
• Connect to the company’s goals and mention how you can use your skills and background to contribute to their mission or objectives.
• Express confidence in your fit for the role, but don’t assume you’ve got it. If possible, reference something specific about the company to show you’ve done your homework.
• Include a call to action by politely suggesting the next steps, like discussing your application further. Don’t be pushy and ensure the tone remains professional. 
• Always thank the hiring manager for their time and consideration. Then finish with a traditional closing salutation like “Sincerely” or “Best regards.”
• Stick to the point and keep your closing paragraph below 100 words. The goal is to make an impact without being overly wordy. 
• Ask a trusted friend or family to give feedback and double-check for typos or grammatical errors. 

How to sign a cover letter?

When signing a cover letter, always conclude with a polite closing salutation like “Sincerely” or “Best regards,” followed by your full name. 

While not a must-have, you can also add a signature for an extra touch of professionalism. If you’re sending a hard copy, leave space for your handwritten signature above your name. For electronic submissions, consider adding a scanned or digital signature software. 

How to end a cover letter for an internship?

Without prior work experience, you can end your cover letter by highlighting the skills or experiences you gained from education or part-time work. 

Everyone starts from somewhere, so express your excitement about the learning opportunities and emphasize how your career aspirations align with the company’s goals. Finish with a call to action and a professional closing followed by your name. Keep it confident but humble, showing you’re eager to learn and grow.

Here’s a closing paragraph for an intern cover letter:

During my years at college, I’ve gained valuable skills through my coursework and part-time roles, particularly in [specific skill or experience]. I’m excited about the opportunity to learn from the team at [Company Name] and contribute to your ongoing success. I’m eager to discuss how my aspirations align with your company’s goals.  Thank you for your time and consideration. Sincerely, [Full Name ]

Find out more: How to Write a Cover Letter for an Internship

What is the best last sentence for a cover letter?

The best final sentence of a cover letter leaves a lasting impression and encourages further contact. For example: “I’m excited about the opportunity to contribute to [Company Name] and look forward to discussing how my background aligns with your mission to [company objective]”

This line is specific, shows your enthusiasm, and prompts the next step in the hiring process. It’s a strong way to close, reminding the employer of your interest and the value you can bring.

What to include in a startup cover letter closing paragraph?

In a startup cover letter, your closing paragraph should reflect your ability to adapt and thrive in a growing environment. Mention your excitement about the startup’s vision and how your skills can contribute to its growth. End with a confident call to action and thank the reader for their time and consideration. 

Check out this example: 

I’m excited about the vision you’ve set for [Startup Name] and am confident that my skills in [specific skills] can help drive your growth during this critical phase. I thrive in dynamic environments and am eager to contribute to your innovative team.  Thank you for considering my application. I look forward to the possibility of discussing how I can support your mission in more detail. Sincerely,  [Full Name]

How to make a cover letter stand out?

To make your cover letter stand out, tailor it specifically to the job and company. Do your research and mention the company’s recent projects, achievements, or overall mission. Highlight your top accomplishments with quantifiable results to demonstrate your impact and align them with your findings about the company. 

Keep your tone professional but engaging, and show enthusiasm for the role. Avoid clichés and generic statements. Instead, focus on what makes you uniquely qualified. 

What should be in a cover letter?

A strong cover letter should include a tailored introduction, a brief explanation of why you’re interested in the role, and specific examples of your relevant skills and achievements. 

In the main body, connect your experiences to the job requirements and the company’s mission, using metrics to quantify your success. End with a confident closing paragraph that reiterates your enthusiasm and includes a call to action, like looking forward to further discussions. Keep it concise, ideally one page.

Learn more about how to craft a cover letter: What Should a Cover Letter Include?

How to start a cover letter?

Start your cover letter with a strong, personalized opening, reflecting specific aspects of the company that drew your attention. Begin with a hook, such as an impressive achievement or a shared connection, that immediately grabs attention. The aim is to set a confident tone and immediately highlight why you’re a great fit for the role.

Here’s an example of how to start your cover letter: 

Dear [Hiring Manager’s Name], With over five years of experience in [relevant field], including leading an innovative project at my previous company, I’m excited about the opportunity to bring my expertise to your dynamic team. Your commitment to [specific company value or mission] aligns perfectly with my passion for [relevant area], and I’m eager to contribute to your continued success.

Learn more about the best openings for a cover letter: How to Start a Cover Letter

Lauren Bedford

Lauren Bedford is a seasoned writer with a track record of helping thousands of readers find practical solutions over the past five years. She's tackled a range of topics, always striving to simplify complex jargon. At Rezi, Lauren aims to craft genuine and actionable content that guides readers in creating standout resumes to land their dream jobs.

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How to End a Cover Letter [w/ 4 Examples]

How you end your cover letter is an important part of the process. 

You’ve managed to make a good impression with your cover letter and now you want to “exit” on a good note with an equally impactful conclusion. 

This is where this article comes in.

We’ll show you how to end your cover letter effectively and leave the right impression on the recruiter reading it!

• 6 Ways to end a cover letter for a job (with examples) 
• Ways NOT to end a cover letter
• How to sign off a cover letter
• Signature lines NOT to use 

New to cover letter writing? Give our resumes 101 video a watch before diving into the article!

6 Ways to End a Cover Letter for a Job (With Examples)

Your cover letter ending consists of your closing paragraph and your signature line.

As your official “parting” from the recruiter, your closing paragraph should be an on-point summary of your cover letter’s highlights and a chance to reaffirm your strong points.

To guide you in the right direction, we’ve put together our favorite tips on how to end a cover letter effectively. 

So, let’s see what they’re all about!

#1: Show Confidence 

First things first—make sure you end your cover letter on a confident note. 

All your skills, qualifications, and strengths will lose a bit of their value if you don’t confidently show the recruiter that you can apply them to the company’s benefit. 

Say, you mentioned a bunch of noteworthy achievements and skills as you were writing your cover letter . Your cover letter ending is your chance to confidently reiterate them.

For example, you might have mentioned in your cover letter how you helped your previous company exceed its sales target by 30%. That’s an achievement you can use to conclude your cover letter confidently.  

For example:

I believe my ability to generate sales and drive results will be a significant contribution to your company’s goals and KPIs. 

#2: Sum Up Your Skills (For the Position)

Another way to effectively end your cover letter is to sum up your top skills. 

More specifically, sum up exactly how your skills will bring value to the team or company, or how they are relevant to the position you are applying for.

Here’s an example of how you can do this:

To conclude, I can confidently say that my 5 years of experience as a researcher have made me detail-oriented, patient, and able to connect smaller pieces of information to see the bigger picture. I believe these skills will be of use in this position. 

#3: Be Enthusiastic

You may be highly qualified and justifiably confident in your skills, but employers also want to see that you will be a motivated and engaged employee. 

So, make sure to express your enthusiasm! This will show that you care about this job and that you will put passion and energy into your work if you’re hired. 

Employees who are enthusiastic about their work are also far more likely to stay on board long term, which means that you’ve got more chances to get (and stay) hired! It’s no wonder that 71% of executives say that employee engagement is critical to their company’s success .

As such, sometimes, the deciding difference between two equally qualified candidates is just their level of interest and enthusiasm for the position.

Being able to apply all of my skills and previous experience to this project is an ideal and exciting opportunity for me. 

#4: State Your Goals and Set Expectations 

Another great way to end your cover letter is by stating your professional goals and giving the recruiter a general idea of what they should expect from you as a potential employee.

This will show that you are proactive and that you have clear objectives for your career.

Keep in mind though—when stating your goals and expectations, focus on mentioning how you’ll contribute to the company and benefit the employer, not just the other way around. 

And remember—what can set you apart from other candidates is expressing exactly what connects you to the company (other than just wanting to be hired). This can make your claims more believable and attract recruiters more easily.

Here’s an example of how you can make that work:

My goal is to be counted among the top professionals in the field, not only due to my skills but also because of my appetite for innovation. Your company’s mission to innovate some basic aspects of our daily lives is an inspiration for my work and I’d be happy to contribute my skills to achieve this common mission.

#5: Don’t Forget to Say “Thank You” 

Don’t forget to end the letter with gratitude. 

After all, recruiters go through countless applications daily, so just the fact that they took the time to read yours is enough of a reason to be thankful. 

Because it is expected that you will say “thank you” (and would be considered rude if you don’t), genuine gratitude is what will make you instantly more likable and win you extra points. 

Thank you for taking the time to review my application. I truly appreciate your consideration and hope to have the chance to prove through my dedicated work for your company.

#6. Keep It Professional 

This last piece of advice is quite simple. Keep your cover letter professional. You’ll have plenty of chances to express the more fun side of your character. 

There will be plenty of time to express your more “casual” side once you’re hired. At this stage, though, employers want to see that you are professional, reliable, and serious about your work. 

So, it’s better to use academic language and a clean, simple style. 

Liked the tips we covered in this article? There’s more where that came from! Check out our complete guide with the top 21 cover letter tips .

Ways NOT to End a Cover Letter 

And now that we covered the best ways to end your cover letter, let’s go over what you should NOT do when you’re writing your cover letter ending.  

• Do not appear desperate for the job. There is a fine line between expressing enthusiasm and being desperate. If you step over that line, you might blow your chances at getting a callback.
• Don’t be cocky and entitled. Avoid rhetoric that implies that the company would be foolish not to hire you and avoid speaking as though you’ve already been hired.
• Do not use overly familiar language or slang. That is unless you are working in the comedy industry.
• Don’t forget to proofread. Forgetting to proofread your cover letter (including the ending) is a big no-no. Typos and grammar mistakes can come across as unprofessional, so make sure to double-check for mistakes or use software like Grammarly .
• Don’t be sloppy! Pay attention to how you structure your closing paragraph just as much as the rest of your cover letter. This is the last thing the recruiters will read and it is what they will remember from the cover letter.
• Do not skip the closing! Not including a final paragraph in a cover letter is a huge mistake. This is your opportunity to summarize your strong points, enthusiasm, and gratitude memorably.

Want to know what mistakes you should avoid when you’re writing your cover letter? Our guide on cover letter mistakes has all you need to know.

How to Sign Off a Cover Letter 

Signing off your cover letter is a pretty straightforward task. All you have to do is use a signature line, followed by your full name. Something like this: 

And since “sincerely” has become overused, consider these signature lines to use instead: 

• Kind regards,
• With best regards,
• Most sincerely,
• Respectfully yours,
• Best regards,
• Respectfully,
• Thank you for your consideration,

Signature lines not to use

You probably know better than to use any of the signature lines below, but we thought to go over them just in case. So, whatever you do, refrain from using any of the following: 

• Warm Regards
• Yours Truly
• Have a wonderful day
• Affectionately

Do I Sign a Cover Letter? 

Whether you should sign a cover letter depends on how you are sending your cover letter. 

Nowadays, most cover letters are sent electronically. If that’s the case with you, there is no need to add an electronic signature. 

Simply add your full name at the end of the cover letter, using the same font as the rest of your letter. 

If you are sending a good old-fashioned printed cover letter, on the other hand, include the same details and add your signature underneath your name. 

Having a matching resume and cover letter is a great way to make a good impression on the hiring manager! We make that super easy for you - just pick one of our matching pairs of resume & cover letter templates and start writing yours!

Key Takeaways 

How you end your cover letter is extremely important. If you manage to get it right, your application will make an impression and most surely earn you a callback.

To make sure you got it right, let’s go over the main points we covered in this article: 

• Your cover letter ending should contain a captivating closing paragraph and a signature line.
• To write a good closing paragraph, do some of the following: convey enthusiasm, recap your skills and qualifications, show gratitude, and state your goals and expectations.
• Things NOT to do when you’re writing your cover letter ending are: appearing cocky, being sloppy, forgetting to proofread, and ignoring the ending altogether.
• Signature lines to consider in addition to sincerely are: kind regards, respectfully, and most sincerely.

Related Readings:

• Do I Need A Cover Letter in 2024
• Entry-level Cover Letter
• Cover Letter for Internship

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How to End a Cover Letter? 8 Great Cover Letter Endings (+Examples)

The closing paragraph of your cover letter shouldn't be overlooked. In this article you'll learn how to end a cover letter to make a good impression on a hiring manager.

So, how to end a cover letter on a high note?

A great cover letter closing should highlight your strengths , call for action , and express gratitude . Ideally, all that without sounding repetitive, pushy, or bland. 

So, whether you're looking for a slightly upgraded version of a universal ending or something more distinctive, you'll find it here. Together with great closing paragraphs from cover letters belonging to real people who got hired by well-known companies like Volvo, Ikea, and NBC. 

Cover letter closing paragraph: What should I include?

All cover letters should have a clear structure consisting of three main sections. An introduction, main body, and a closing paragraph. Each of these sections should follow certain rules regarding their thematic content.

In the introduction of your cover letter, you should introduce yourself in detail, explain why the job is exciting to you, and state that you're a great fit. Excluding the heading, contact info, and greeting, the intro should be one paragraph long.

In the main body of your letter, you should back this by writing about your professional skills, past experiences, and hopes and aspirations for your professional future. The main body should be one longer paragraph or 2 shorter ones.

But, what about the closing paragraph ? Well, the ending of your cover letter consists of several key components: 

• A succinct summary of your strengths. This doesn't mean you should repeat everything you wrote in the main body. Rather, you should cherry-pick the parts that are most relevant to the role and best illustrate why you make a great fit. Avoid sounding repetitive by changing up the phrasing. 
• A confident call to action. In a sentence or two you should suggest the next steps. You should be confident without sounding demanding.
• Express gratitude. You should always express gratitude for the recruiter's time and consideration. Afterall, it takes time to review volumes of cover letters and give each one a thought. Make sure to be polite.  
• Use a professional sign-off. Avoid slang phrases like Cheers , See ya , or Have a good one . Rather, opt for the tried and tested classics, such as Sincerely , Best wishes , and Respectfully . 

A cover letter closing should fit into one short paragraph plus a few lines including a sign-off, your name, and possibly your contact information if you haven't yet stated these at the beginning. 

Find out your resume score!

5 Cover letter ending samples from real people

Cover letter ending sample #1 

This first sample cover letter conclusion is short, sweet, and confident. This job seeker is offering his insight as something valuable. This simple psychological trick will make him seem as something diserable by the company.

Cover letter ending sample #2 

In this case, the job seeker is showing enthusiasm for the position, the company, and its culture. Furthermore, "I would love the opportunity to meet with you and dicuss the value I can bring to Ikea" is a strong and confident call to action. 

Cover letter ending sample #3

Wondering how to end a cover letter for an internship? Being self-assured rather than self-effacing will instantly make you a stronger candidate. This person is very pursuasive about wanting to show  why she is deserving of an internship. By doing this, the hiring manager will be intrigued and invite the job seeker for an interview. 

Cover letter ending sample #4 

This candidate is making specific points regarding why he'd be a "top contributor" to their team. His tone is very enthusiastic and confident, which is what hiring managers want to see. His call to action is the opposite of vague and is rather specific as he is looking forward to "hearing from them regarding next steps" .

Cover letter ending sample #5

This cover letter ending has it all. The candidate reiterates her strengths, connects her past experience with the skills she acquired, and mentions how these qualities would make her a valuable member of the team. Her call to action is not bland, but direct and firm. 

Do you prefer to see more examples from hired professionals or find job-specific cover letter samples for your industry? Visit our cover letter library .

3 Examples of cover letter closing paragraphs 

To help you craft a strong cover letter ending paragraph, Kickresume's team of career writers formulated a few examples.

You can use these closing paragraph text examples as inspiration or as a blueprint to write your own.

Cover letter ending example #1

In conclusion, my aforementioned background in [field/profession] and skills, such as [the most relevant skills] have prepared me to be a successful and contributing team member in the kind of environment that  [company] has. I would love the chance to further discuss how my qualifications will contribute to [company] ’s success. 

Thank you for considering my application. 

Cover letter ending example #2

I genuinely believe that my education and [number of years] -year long expertise in [field]  would make me a valuable asset to your organization. Furthermore, the skills I have acquired along the way, including  [the most relevant skills],  make me an excellent match for this job. I’d welcome the opportunity to speak with you more about how I can contribute to the growth and success at  [company].

Thank you for your consideration. 

Best regards, 

Cover letter ending example #3

To conclude,   I believe my [number of years]  years of experience in [field] , specifically working in/on/as  [profession, project, specific industry]  make me a great potential asset. I'd be excited to learn more about this job opening, and show you how I can help [company] 's mission to grow in the next quartile.

Thank you for your time and for considering my application. 

Respectfully,

Cover letter closing paragraph: What other things to include?

There are a few other things a good cover letter conclusion can include apart from the 4 key components mentioned throughout the article.

So, what else can you add to your cover letter closing?

• Contact information. Some applicants prefer to put their contact information in the header of the cover letter. Sure, that's one way to do it, but you can absolutely choose to put the contact info at the bottom. Or even include them in the last paragraph as a part of the call to action. It can go something like "...I'd welcome the opportunity to speak with you more about my qualifications at [phone number and email]."
• Reference to resume attachment. As you usually send both at the same time, you don't really have to say you attached a resume. They already know. However, if your cover letter and resume complement each other and you make a lot of references to your resume throughout the text, then sure. Say something like "...I've attached my resume and am happy to provide any additional information you might need."
• A link to your portfolio. This is, of course, only applicable if you have a portfolio or when it's relevant for the job. In creative fields like graphic design or architecture a portfolio is actually worth a lot more than a cover letter. So, definitely make sure to mention it. You can either include the URL for your website or instruct the hiring managers as to where they can find it. Say, for example, "...If you are interested, my portfolio can be viewed at www.myportfolio.com"

While these aren't necessary, they sure add a nice touch. However, bear in mind that some of these might not be applicable to your specific cover letter ending. 

Key takeaways: How to end a cover letter

The beginning of a cover letter is what initially draws the hiring manager in. But, in order to make a lasting impression, you need to know how to end a cover letter, too. To do that, you should: 

• Highlight any strengths, skills, and past experiences that make you a great candidate ;
• Include a confident call to action that doesn ' t sound demanding or bland ;
• Express your gratitude in a polite way ;
• Use a professional sign-off ;
• If applicable, include your contact information, a reference to your resume attachment, and a link to your portfolio. 

Of course, the content of your entire cover letter matters, not just the ending.

If you'd like to know how to write a complete cover letter, check out our complete cover letter guide .

And for the best result, use one of Kickresume's cover letter templates  alongside any of your email builders or AI writers . Oh, and remember that a cover letter goes hand in hand with a resume . You can even  turn your LinkedIn profile into a great resume  with just one click.

Klára Červeňanská

Klara recently graduated from the University of St Andrews in Scotland. After having written resumes for many of her fellow students, she got an opportunity to write full-time for Kickresume. Klara is our go-to person for all things related to student or 'no experience resumes'. At the same time, she has written some of the most popular resume advice articles on this blog. When she's not writing, you'll probably find her chasing dogs or people-watching while sipping on a cup of coffee.

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• Career Blog

The Perfect Letter Closing: 30 Examples for 2024

In today’s digital age, letter writing may seem like a lost art form. However, the way we close our letters can still make a significant impact on how our message is received. A proper letter closing can leave a lasting impression and even influence the recipient’s perception of the message’s importance.

Using different letter closing techniques can also convey varying degrees of formality, warmth, and professionalism. For instance, a letter closing that includes an expression of gratitude can help strengthen relationships and leave a positive impression. On the other hand, a more formal closing may be appropriate when corresponding with clients, senior management or clients.

In this article, we’ll explore 30 examples of the perfect letter closing, each with its unique style and tone. We’ll cover techniques such as expressing appreciation, offering assistance, and signing off with a personal touch. By the end of this article, you will have a better understanding of how to craft an impressive letter closing, whether you’re communicating with clients, colleagues or friends. Join us as we discover The Perfect Letter Closing!

Basic Letter Closings

When it comes to letter writing, choosing the right closing can be just as important as opening with the perfect greeting. A well-chosen closing can leave a lasting impression on the recipient, while a poorly chosen one can detract from your message. Here are four popular basic letter closings to consider:

A. Sincerely

“Sincerely” is one of the most commonly used letter closings, and for good reason. It is a classic choice that exudes professionalism and respect for the recipient. “Sincerely” is appropriate for formal and business correspondence, and can be used with acquaintances, colleagues, or people you don’t know well. If you’re unsure which closing to use, “Sincerely” is a safe choice that won’t offend anyone.

“Regards” is another popular letter closing that is slightly more casual than “Sincerely.” It’s a good choice for business emails or letters to someone you’ve interacted with before. “Regards” can also be used to express gratitude or goodwill toward the recipient. One thing to keep in mind is that “Regards” can come off as impersonal if used inappropriately, so use it with some discretion.

“Best” is a versatile letter closing that is appropriate for a variety of situations. It’s a great choice if you want to convey warmth and friendliness without coming off as too formal or stuffy. “Best” is a good option for the end of an email or letter to a close friend, family member, or colleague. It can also be used in business correspondence, especially if you’re trying to build a rapport with the recipient.

D. Yours truly

“Yours truly” is a traditional letter closing that can still be used today. It’s a bit formal, but can be a good choice for business correspondence or letters to people you don’t know well. “Yours truly” can also be used to express sincerity or commitment to the recipient. However, it is not the most popular option, and using it may make you seem out-of-touch with current communication trends.

When choosing a letter closing, it’s important to consider the context and audience of the message. Each of the above basic letter closings can be appropriate depending on the situation, but it’s always a good idea to err on the side of clarity and professionalism. Happy writing!

Formal Letter Closings

In formal correspondence, including business letters or job applications, the closing should reflect a level of professionalism and respect for the reader. Here are four possible options for formal letter closings.

A. Respectfully

“Respectfully” is a timeless and classic way to close a formal letter. This closing shows that the author is both polite and serious about his or her message. “Respectfully” works well for letters that are about serious topics, such as legal or business matters.

Here is an example of how to use “Respectfully” in a letter’s closing:

B. Yours faithfully

“Yours faithfully” is commonly used to close formal letters in the UK. This closing is a good way to wrap up a letter that is more formal and reserved in tone. The phrase indicates a pledge of loyalty to the recipient and is appropriate for pre-arranged official communications.

Here is an example of how to use “Yours faithfully” in a letter’s closing:

C. Cordially

“Cordially” is a traditional way to close a formal letter while keeping a friendly vibe. This closing indicates that the author has enjoyed the communication, and it’s suitable for letters where the recipient is a friend or a colleague.

Here is an example of how to use “Cordially” in a letter’s closing:

D. With best wishes

“Best wishes” is a common way to close a formal letter in a friendly and sincere manner. This closing is suitable for any kind of formal letter, either to a business or a personal contact, and it works well when there is a sense of familiarity between the author and the recipient.

Here is an example of how to use “With best wishes” in a letter’s closing:

The choice of the closing depends primarily on the nature of the letter and the audience that will receive it. Think about the tone and content of the letter before choosing any of the above closings. Remember, a good closure will leave a positive impression on the recipient and will also play a significant role in the overall success of your message.

Informal Letter Closings

When it comes to writing informal letters, the closing is just as important as the opening. It’s the last impression you leave on your reader, so choosing the right closing can make all the difference. Here are four informal letter closings that you can use to wrap up your letter on a positive note.

A. Take care

“Take care” is a commonly used informal closing that expresses concern for the recipient’s well-being. It’s a simple and genuine way to end a letter, and it’s especially appropriate if you’re writing to someone you care about.

“Cheers” is a friendly and upbeat way to sign off an informal letter. It has a casual tone that works well for letters between friends or acquaintances. The word “cheers” evokes a sense of celebration and positivity, so it’s a great closing to use when you want to leave your recipient feeling good.

C. Until next time

“Until next time” is a warm and friendly closing that suggests that you’re looking forward to reconnecting with your recipient soon. It’s a great choice for letters between friends or colleagues who have an ongoing relationship. Using this closing conveys a sense of optimism that you’ll be in touch again soon.

D. Gratefully

If you’re writing an informal letter to someone who has helped you out in some way, “gratefully” is a more formal closing that expresses your appreciation. It’s a polite and respectful way to end a letter and is particularly suitable if you’re trying to convey your thanks.

There are many informal letter closings that you can use to end your letter on a positive note. Whether you choose “take care,” “cheers,” “until next time,” or “gratefully,” the most important thing is to choose a closing that reflects your personality and the tone of your letter. So go ahead and pick one that feels right and happy writing!

Letter Closings for Business Communication

Business communication is an essential aspect of any successful company. It is important to establish excellent communication skills when writing letters, emails or any other form of communication in a business setting. The closing of a letter is significant to ensure that the message being delivered is clear and professional. Here are four great letter closing examples that can help enhance your business communication:

A. Looking forward to hearing from you

This is a widely used letter closing that indicates the writer’s eagerness to hear back from the recipient. It implies that the writer would like to get more information or feedback on a particular matter, and it also serves as a polite way to prompt the recipient to respond to the letter. When using this closing, make sure that you have provided all the necessary information that the recipient needs to respond to your letter.

B. Thank you for your time

The closing, “Thank you for your time” shows appreciation for the reader taking the time to read your letter. It is a polite way to acknowledge that the recipient took time out of their busy schedule to read your communication. This closing is perfect for letters that rely on cooperation or collaboration between both parties.

C. With appreciation

A closing such as “With appreciation” shows sincere gratitude towards the recipient. It lets the reader know that their help or support is highly valued and appreciated. This is perfect for business letters where support or assistance from the recipient has been beneficial to a project or task.

D. Sincerely yours

“Sincerely yours” is a well-known and commonly used letter closing in business communication. It expresses the writer’s sincerity in what they have written and indicates that the letter’s content is genuine and professional. This closing is especially appropriate when writing letters such as recommendation letters, introduction letters, or cover letters.

How you close your letter is as important as the contents of your letter. It is a way to show respect, appreciation, and professionalism. When using these four letter closing examples, keep in mind the message you want to convey, and choose the right closing that best fits your particular situation. With good business communication skills, you can convey sincerity and professionalism, and create a lasting impression that will benefit you and your company.

Letter Closings for Personal Communication

When it comes to personal communication through letter writing, the closing line can leave a lasting impression. It can portray the level of affection, care, and intimacy that the writer has for the recipient. In this section, we will explore four different ways to end your personal letter with style and personality.

Ending your letter with “Love” is a classic and heartfelt way to show your affection to your recipient. The word “Love” signifies a deep-rooted emotion that binds two people together. If you are writing to your spouse, partner, or family member, and you want to convey your undying love, the closing line “Love” is perfect. It brings out the closeness and warmth that you share with your loved ones.

B. Take care of yourself

“Take care of yourself” is an empathetic and caring way to end your letter. It shows that you are genuinely concerned about your recipient’s well-being and wish them the best. It is also an excellent way to conclude a letter to someone going through a difficult time or facing a challenging situation. The phrase “Take care of yourself” is a reminder that you are there for them and will continue to support them.

C. Your devoted friend

If you are writing to someone who is both a friend and confidante, the closing line “Your devoted friend” is perfect. It shows that you are willing to support and stand by them through thick and thin. It gives an emotional touch to your letter, and your recipient will know that you appreciate their friendship.

D. Hugs and kisses

Ending your letter with “Hugs and kisses” is a fun and playful way to show your affection. This closing line is ideal for informal letters, such as letters to a close friend or family member. It brings out the fun and happy-go-lucky nature of your relationship. The combination of “Hugs and kisses” is a sweet way to end your letter and is sure to bring a smile to your recipient’s face.

The closing line of a letter is like the icing on a cake. It leaves a lasting impression on the recipient and is a reflection of your personality and emotions. So, choose your closing line with care and let it convey your thoughts and feelings in the best possible way.

Letter Closings for Job Applications

When it comes to job applications, your letter closing is your final opportunity to leave a positive impression on the hiring manager. Along with the content of your letter, the closing will play a crucial role in determining if you will be selected for an interview or not. Here are four examples of letter closings for job applications.

A. Best regards

One of the most common and widely used letter closures in a job application is “Best regards.” It is a versatile phrase that conveys friendliness and warmth while remaining professional. “Best regards” works well in any type of job application letter, whether you are applying for a position in a startup or a large corporation.

B. Thank you for your consideration

Expressing gratitude is always a good idea, no matter what the letter’s purpose may be. Adding “Thank you for your consideration” at the end of your job application letter reinforces your appreciation for the hiring manager’s time and effort. It also shows that you are a polite and courteous person, which are essential traits in any workplace.

C. Yours respectfully

“Yours respectfully” is another traditional letter closing that exudes professionalism and respect. It is a suitable choice if you are applying for a job in a field where formality is highly valued, such as law or finance. This phrase is also appropriate if you have not met the hiring manager in person, as it demonstrates your respect for their position and authority.

D. Respectfully yours

“Respectfully yours” is a variation of “Yours respectfully,” and it is commonly used in official correspondence. This phrase is slightly more formal and conveys a degree of deference and subservience. It is a good choice for job applications sent to high-level executives or government officials.

The choice of your letter closing for job applications depends on the nature of the job you are applying for, the level of formality required, and your relationship with the hiring manager. Remember to choose a closing that is appropriate and professional, while still reflecting your personality and gratitude towards the hiring manager.

Letter Closings for Cover Letters

When it comes to ending your cover letter, choosing the right closing can make a big difference in leaving a lasting impression on your potential employer. Here are four options that you can consider:

A. Truly Yours

“Truly yours” is a classic and formal way to end a letter, which can convey both professionalism and sincerity. This is a great option if you want to show that you are serious about the job and that you are willing to go the extra mile.

B. With Gratitude

“With gratitude” is a warm and gracious way to end a cover letter. This closing option can show that you appreciate the opportunity to apply and that you are grateful for the employer’s consideration. It can also express your enthusiasm for the position.

C. Best Wishes for Your Selection

“Best wishes for your selection” is an elegant way to close a cover letter that demonstrates your sincere interest in the position. This option reflects your desire to succeed and shows that you have confidence in yourself and in the employer’s selection process. It can also convey strong positive feelings about the potential opportunity.

“Warmly” is a friendly and approachable way to end a cover letter that conveys warmth and sincerity. This closing option can make your letter seem more personal and human, making it easier for the recipient to connect with you. If you want to come across as friendly, warm, and easy to work with, “Warmly” may be a good option for you.

The closing of your cover letter should be chosen with careful consideration and should reflect your personality, professionalism, and suitability for the position you have applied for. Whether you choose “Truly yours”, “With gratitude”, “Best wishes for your selection”, or “Warmly”, be sure to write with confidence and warmth to make a lasting impression on your potential employer.

Letter Closings for Professional Emails

As a professional, ending an email with the right closing can make a world of difference. Whether you’re writing to a colleague or a client, a well-crafted closing can establish your tone and leave a lasting impression. Here are a few great letter closings for professional emails:

A. All the best

“All the best” is a simple, yet effective way to close out a professional email. It’s friendly, optimistic, and doesn’t require too much thought. While it’s not the most unique sign-off, it’s still a classic choice that won’t steer you wrong.

B. Warm regards

Similar to “all the best,” “warm regards” is a polite and cordial way to wrap up your email. It’s well-suited for professional emails where you want to establish a sense of warmth and approachability. If you’re writing to a new contact or someone you haven’t interacted with before, this closing can help set the tone for future interactions.

C. Thank you in advance

If you need someone to take action on your email, this closing can be especially useful. “Thank you in advance” acknowledges the recipient’s help and establishes a sense of gratitude. This can be particularly effective in business settings where you’re asking someone to do something for you.

D. Kindest regards

“Kindest regards” is a slightly more formal option that still carries a friendly tone. It’s well-suited for professional emails where you want to convey respect for the recipient. This closing can be especially powerful if you’re writing to a superior or someone you hold in high regard.

In general, the key to a good email closing is to match the tone of your email. If you’re writing a formal email, you’ll want to choose a more formal closing. If you’re writing to a colleague or friend, you can get away with a more casual sign-off. Whatever you choose, make sure it’s consistent with the message you’re trying to convey.

A good email closing can help establish trust, build rapport, and set a positive tone for future interactions. Whether you’re writing a quick note or a lengthy proposal, taking the time to choose the right closing can be the finishing touch that makes all the difference.

Examples of Letter Closings for Specific Scenarios

If you want to make a lasting impression with your letter, the closing is just as important as the opening paragraph. Below are some examples of effective letter closings for specific scenarios.

A. Closing for a Sales Letter

When closing a sales letter, it is crucial to leave a positive impression on the reader. You want them to feel excited about your product or service and eager to take action. Here are some effective closings for a sales letter:

• Call to Action: “Don’t miss out on this opportunity! Contact us today to schedule a consultation and learn more about how our product/service can benefit your business.”
• Offer: “To sweeten the deal, we are offering a 10% discount to the first 50 customers who sign up for our service.”
• Urgency: “Act now to take advantage of this limited time offer. Supplies are running out fast!”

B. Closing for an Apology Letter

When apologizing, it’s important to be sincere and show that you understand the severity of the situation. Here are some effective closings for an apology letter:

• Regret: “Again, I am deeply sorry for any inconvenience or harm that was caused. Please know that we are taking steps to ensure that this doesn’t happen again in the future.”
• Responsibility: “I take full responsibility for the mistake that was made, and I am committed to making it right.”
• Reassurance: “I want to assure you that this is not a reflection of our values as a company. We value your business and hope to make it up to you in the future.”

C. Closing for a Recommendation Letter

When writing a recommendation letter, your closing should summarize your endorsement of the candidate and emphasize their positive qualities. Here are some effective closings for a recommendation letter:

• Recommendation: “I highly recommend [candidate’s name] for any position they may be applying for. I have no doubt that they will excel and make a valuable contribution to any team.”
• Outcome: “I am confident that [candidate’s name] would be an asset to any organization they join, and I look forward to seeing them succeed in the future.”
• Appreciation: “Thank you for considering [candidate’s name] for this opportunity. I have no doubt that they will exceed your expectations and make a positive impact in [industry/niche].”

D. Closing for a Resignation Letter

When resigning from a job, it’s important to leave on a positive note and maintain a professional relationship with your employer. Here are some effective closings for a resignation letter:

• Appreciation: “Thank you for the opportunities and experiences that I have gained while working at [company name]. I have learned so much and will always be grateful for the time I spent here.

Tips for Choosing the Perfect Letter Closing

As you reach the end of your letter, it’s important to choose a closing that matches the tone you’ve established throughout your message. Here are some tips to consider when choosing the perfect letter closing:

A. Match your tone

Your closing should always match the tone and style of your letter. If you’ve been formal and professional throughout your message, then your closing should be the same. Similarly, if you’ve been more casual or friendly, choose a closing that reflects that same tone.

B. Consider your relationship with the recipient

Think about your relationship with the recipient when deciding on a closing. If you’re writing to a close friend or family member, you may want to choose a more personal and affectionate closing, such as “Love” or “Best wishes”. If you’re writing to a colleague or business associate, a more formal closing like “Sincerely” or “Yours truly” would be appropriate.

C. Review the context of your letter

Before finalizing your closing, take a moment to review the context of your letter. Is it a thank you note, a job application, or a condolence letter? The context of your message should help guide your choice of closing.

D. Be authentic and sincere

Above all, your closing should be authentic and sincere. Whether you choose “Warmly”, “Gratefully”, or “Best regards”, it’s important to make sure it accurately reflects your sentiment and message.

Choosing the perfect letter closing is an important part of any message. By matching your tone, considering your relationship with the recipient, reviewing the context of your letter, and being authentic and sincere, you’ll be sure to choose a closing that effectively communicates your message and leaves a lasting impression.

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30 Polite Closings and Sign-offs: How to End a Professional Letter

When it comes to ending a professional letter, choosing the right closing can make all the difference in leaving a positive impression. Here, you’ll find a few examples of closing phrases to help you wrap up your correspondence with a professional touch.

Formal Letter Closing Examples

Traditional sign-offs.

When ending a professional letter, you may want to use a traditional sign-off to convey formality and respect:

• Yours sincerely
• Yours faithfully
• Yours truly
• Best regards

(Remember to choose the one that feels appropriate for the context of your letter.)

Professional Goodbyes

Sometimes, you may prefer a more modern or professional goodbye. The following examples are suitable choices for various formal situations:

• Kind regards
• Best wishes
• Warm regards
• With appreciation

These options still maintain a level of formality while offering a touch of warmth to your professional communication.

Informal Letter Closings

Friendly farewells.

In this subsection, you will find a list of friendly yet professional farewells to use when ending an informal letter. These sign-offs are suitable for colleagues or business acquaintances with whom you have a positive relationship. Feel free to use any of the following examples to suit your needs:

Casual Sign-Offs

On the other hand, if you’re writing a letter to a close coworker, friend, or someone you have a more informal relationship with, you might want to consider using a casual sign-off. Here is a list of casual sign-offs that convey a sense of familiarity and friendliness:

• All the best
• Have a great day
• Catch you later
• See you soon

Email Signature Essentials

An essential part of ending a professional letter is your email signature. A well-crafted signature serves as your virtual business card and provides the recipient with your vital contact information. Some essential elements to include in your email signature:

• Your Name : Include both your first and last name. You may opt to include your middle initial if you prefer.
• Title : State your job title or position within the company. It’s essential in case the recipient needs to identify your expertise.
• Company Name : Mention the name of the organization you represent. This creates a clear connection between you and the business.
• Phone Number : Add your work phone number to give the recipient an alternative way of contacting you.
• Email Address : Even though they received your email, including your email address makes your details easily accessible.
• Website : If applicable, include the company website or your professional portfolio.

An example of a simple yet effective email signature:

Jane Smith Sales Manager, (…) Corporation Phone: (123) 456-7890 Email:  [email protected] Website:  www.xyzcorp.com

You may also consider adding a few additional elements to make your email signature stand out:

• Social Media Links : Including professional social media profiles, such as LinkedIn or Twitter, can make it easy for the recipient to connect with you.
• Company Logo : If your organization permits, you can include a small company logo to enhance brand recognition.
• Formatting : Use consistent font styles, sizes, and color schemes to showcase a polished image.

Keep in mind that less is often more when it comes to email signatures. You want to provide valuable information without overwhelming the recipient. Make sure your signature does not exceed four to six lines, and to keep the formatting simple.

Common Mistakes to Avoid

• One common mistake you should avoid is using overly familiar or casual language. Though you might be tempted to use more personal closings like “Cheers” or “Yours truly,” these can come across as unprofessional. Instead, choose a proper closing from the examples provided above, such as “Sincerely” or “Kind regards.”
• Another mistake to avoid is using excessive punctuation or emojis. While these might be appropriate in informal communications with friends, they do not belong in professional letters. Stick to a simple comma or period after your closing phrase, followed by your typed or handwritten signature.
• Inaccurate or misspelled names can also be a significant source of embarrassment. Pay special attention to the spelling of the recipient’s name and their job title, as well as your own personal information. Double-check before you send out the letter to ensure there are no errors.

Frequently Asked Questions

What are some professional sign-offs i can use to wrap up a formal letter of application.

These formal closing lines show professionalism and communicate the right level of politeness:

• With best regards,
• Thank you for your consideration,
• Looking forward to your response,

What’s a casual yet professional way to end a business letter?

A casual yet professional way to end a business letter might include:

• Best regards,
• Kind regards,

I want to finish off a personal letter in a warm way, but not with ‘Love’. Any suggestions?

If you’re trying to finish a personal letter warmly without using ‘Love,’ you can consider these alternatives:

• Warm regards,
• Best wishes,
• Yours truly,

These options add a friendly touch while avoiding an overly familiar or intimate tone.

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How to Close a Cover Letter

When it comes to job applications , first impressions are crucial, but so is the final note you leave.

The cover letter conclusion is your last chance to convince a potential employer of your enthusiasm, professionalism, and suitability for the position .

An effective ending can set you apart from other candidates, reaffirm your interest in the position, and prompt the hiring manager to take the next step in your favor.

In this article, we'll guide you through the key strategies for crafting a compelling and memorable cover letter ending.

How to end a cover letter

Finishing a cover letter effectively is important because it leaves a lasting impression on the reader and encourages them to take action. Below is a step-by-step guide to help you craft a conclusion of your cover letter.

Step 1. Reiterate enthusiasm

Reaffirming your commitment to the role and the company helps underscore your genuine excitement and dedication. This is your chance to show that you’re not just looking for any job but are specifically eager about this particular opportunity .

• Mention the firm name and the job title to personalize your closing. This shows you are truly interested in this specific role rather than sending a generic cover letter.
• Use words that convey excitement and enthusiasm. Phrases like "excited" , "eager to contribute" , or "passionate" can be effective.

I am thrilled at the possibility of joining TechInc. as a Marketing Coordinator. The prospect of working with a team that values cutting-edge technology and creative solutions is truly exciting.

Step 2. Briefly recap qualifications

A brief summary of your qualifications serves as a final reminder of why you’re an excellent fit for the role . It reinforces the key points you made earlier in your cover letter.

• Choose 1-2 of your most relevant skills or achievements that align closely with the job description.
• Keep this summary short and to the point . You don’t need to repeat your entire resume ; just remind them of your strongest points.

With my extensive experience in digital marketing and my proven track record in developing successful social media campaigns, I am confident in my ability to contribute effectively to your team.

Step 3. State your desire for an interview

Indicating in the cover letter closing that you look forward to discussing the role further shows that you are active and serious about the opportunity.

• Clearly express your interest in having a conversation about how you can benefit the company .
• Let them know you’re flexible and willing to accommodate their schedule for an interview.

I am eager to discuss how my skills and experiences align with the needs of your team in more detail. I am available at your earliest convenience for a meeting.

Step 4. Include a call to action

It is a direct way to prompt the employer to take the next step, which is typically contacting you for an interview . It provides clear instructions on how they can get in touch with you.

• When closing a cover letter, add your phone number and email address . Ensure these are correct and professional.
• Encourage them to reach out without sounding demanding .

Please feel free to contact me at (555) 123-4567 or via email at [email protected] to arrange a convenient time for us to discuss this vacancy further.

Step 5. Express appreciation

Thanking the reader in the cover letter closing paragraph shows good manners and professionalism. It demonstrates that you value their time and consideration.

• Offer sincere thanks, and convey your gratitude for the possibility to apply.
• A simple thank you is usually sufficient. Avoid overly effusive language .

Thank you for taking the time to review my application. I appreciate your consideration and look forward to the opportunity to speak with you.

Step 6. Close formally

The closing statement is your final sign-off. A professional ending helps to maintain the formal tone of the cover letter.

• Use traditional words like "Sincerely", "Best regards", or "Kind regards" . These are standard and professional.
• Leave space between the closing phrase and your typed name.

Sincerely, John Smith

Step 7. Include signature

A handwritten signature adds a personal touch and can make your cover letter feel more formal.

Create your professional Cover letter in 10 minutes for FREE

Cover letter ending examples

Here are ways to end a cover letter, customized to suit different industries.

1. Technology cover letter ending example

I am genuinely excited about the prospect of joining TechSol as a Software Developer . The opportunity to work on cutting-edge projects like AI-driven applications is something I am passionate about. My extensive experience with Python and machine learning algorithms, coupled with my strong problem-solving skills, make me eager to contribute to your team’s success. I would love the chance to further discuss how my background aligns with your needs. Please feel free to reach out to me at (555) 987-6543 or via email at [email protected] to schedule a conversation. Thank you for considering my application. I look forward to the possibility of contributing to TechSol and am excited about the future innovations we can achieve together. Best regards, Emily Jones

2. Healthcare cover letter ending example

I am very interested in the role of Clinical Nurse Specialist at HealthCare Partners. The chance to provide high-quality patient care and work within a team dedicated to advancing clinical practices deeply resonates with me I would appreciate the opportunity to discuss how my clinical skills and dedication can benefit your company. Please contact me at (555) 345-6789 or email me at [email protected] to arrange a meeting. Thank you for your time and consideration. I am eager to bring my expertise to HealthCare Partners and contribute to your mission of exceptional patient care. Sincerely, Robert Miller

3. Finance cover letter ending example

I am enthusiastic about the opportunity to join FinVol as a Financial Analyst . The prospect of leveraging my expertise in data analysis and market research to support your investment strategies is incredibly motivating. My background in financial modeling and risk assessment aligns well with the goals of your team. I look forward to the possibility of discussing how my skills can benefit FinVol. Please contact me at (555) 678-9012 or via email at [email protected] to schedule a discussion. Thank you for reviewing my application. I am excited about the chance to contribute to your team and help drive financial success. Kind regards, Sarah White

4. Marketing cover letter ending example

I am thrilled about the opportunity to join Creative Dynamics as a Marketing Manager . Your commitment to market engagement is impressive, and I am eager to contribute my expertise in campaign management to your team. My proven track record in increasing brand visibility and engagement aligns well with your needs. I would be delighted to discuss how my background and skills can contribute to Creative Dynamics. Feel free to reach out to me at (555) 456-7890 or email me at [email protected] to set up a meeting. Thank you for considering my application. I am excited about the prospect of bringing my creative ideas and strategic approach to your team. Sincerely, Mark Taylor

5. Education cover letter ending example

I am very excited about the opportunity to join Riverside High School as an English Teacher . The chance to inspire and engage students through literature and writing is something I am deeply passionate about. My experience in curriculum development and student-centered teaching approaches would enable me to contribute effectively to your educational goals. I look forward to the opportunity to discuss how my teaching philosophy and experiences align with the needs of Riverside High School. Please contact me at (555) 234-5678 or via email at [email protected] to arrange a time for us to speak. Thank you for your consideration. I am enthusiastic about the possibility of contributing to your school and supporting student achievement . Best regards, Anna Green

6. Retail cover letter ending example

I am excited about the possibility of joining City Mall as a Retail Manager . The opportunity to enhance customer experience and drive sales in a dynamic environment is something I am eager to take on. My extensive experience in retail management and customer service will enable me to contribute to your store’s success. I would appreciate the chance to discuss how my background and skills can benefit City Mall. Please feel free to reach out to me at (555) 789-0123 or via email at [email protected] to arrange a discussion. Thank you for considering my application. I am looking forward to the opportunity to make a positive impact on your team. Sincerely, Jake Smith

7. Engineering cover letter ending example

I am thrilled about the opportunity to join Apex as a Mechanical Engineer . The challenge of working on advanced engineering projects and contributing to innovative solutions aligns perfectly with my career goals. My background in mechanical design and project management positions me well to add value to your engineering team. I would be grateful for the opportunity to discuss how my expertise can support Apex’s projects. Please contact me at (555) 567-8901 or email me at [email protected] to schedule a meeting. Thank you for considering my application. I am eager to contribute to your team and help achieve your engineering objectives. Kind regards, Lisa Johnson

How to close a cover letter: conclusion

In conclusion, knowing how to end a cover letter is crucial in making a lasting impression and reinforcing your candidacy.

By closing with confidence and professionalism, ensure that your cover letter ends on a high note, enhancing your chances of moving forward in the hiring process. Remember, a well-crafted conclusion is not just a formality but a vital part of your job application that can significantly influence your candidacy.

Trevor Richfield

Career Coach & Professional Resume Writer

Trevor is a professional resume writer, career coach, and Nationally Certified Online Profile Expert (NCOPE) with well over 1,000 resumes under his belt. He emphasizes the importance of building an authentic professional brand you are proud to display to potential collaborators and employers. From recent graduates to executive leaders, Trevor has helped professionals land jobs at Fortune 500 companies and expand their own independent ventures.It's not only about results with Trevor, but about a continuous journey of professional and personal empowerment.

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How to End a Letter (With Closing Examples)

The Best Options to End a Letter

Letter closing examples, more letter closing examples, letter closings to avoid, how to capitalize a closing, how to format a letter ending, what to include in your signature, signature examples, frequently asked questions (faqs).

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How you end a letter is important. It’s your last chance to make a good first impression on your reader. Choose the wrong closing, and you might damage the goodwill you built up in the rest of your communication.

What’s the best way to end a letter or email message? Your closing needs to leave the reader with positive feelings about you and the letter you have written.

In closing your letter, it is important to use an appropriately respectful and professional word or phrase.

Most formal letter closing options are fairly standard, but there are degrees of warmth and familiarity if you're using a less formal closing. Your relationship with the person to whom you're writing will shape which closing you choose:

• If you don’t know the individual to whom you’re writing, stick with a professional formal closing.
• If you’re writing to a colleague, business connection, or someone else you know well, it’s fine to close your letter less formally.

Above all, your closing should be appropriate. Choose the right letter closing, and your reader likely won’t remember how you ended your letter. Ideally, your message will resonate instead of your word choice.

Key Takeaways

• When you don’t know the individual to whom you’re writing, use a professional formal closing.
• If you're writing to someone you know well, it’s fine to close your letter less formally.
• Some closings are not appropriate for business correspondence, so avoid being too informal.

Review the best way to end a letter with formal, business, or personal letter closings, sample signatures, letter examples, and writing tips.

The Balance

The following are letter closings that are appropriate for business and employment-related letters.

Sincerely, Sincerely Yours, Regards, Yours Truly, and Yours Sincerely 

These are the simplest and most useful letter closings to use in a formal business setting. These are appropriate in almost all instances and are excellent ways to close a cover letter or a job inquiry . “Sincerely” is a classic way to end a letter or email. If you're not sure about options, it's a good one to choose.

Best Regards, Cordially, and Yours Respectfully

These letter closings fill the need for something slightly more personal. They are appropriate once you have some knowledge of the person to whom you are writing. You may have corresponded via email a few times, had a face-to-face or phone interview, or met at a networking event.

Warm Regards, Best Wishes, and With Appreciation

These letter closings are also appropriate once you have some connection to the person to whom you are writing. They can effectively tie back to the content of your message, providing a fitting conclusion. For example, if you are sending a thank-you note, it may be appropriate to use "With Appreciation." Only use these if they make sense with the content of your letter.

When you’re ending your letter, be sure to choose a letter closing that is appropriate to the topic of your letter and your relationship with the person to whom you are writing. Here are more examples to choose from:

• All the best,
• Best of luck,
• Best wishes,
• Cordially yours,
• Fond regards,
• In appreciation,
• In sympathy,
• Kind regards,
• Kind thanks,
• Kind wishes,
• Many thanks,
• Respectfully,
• Respectfully yours,
• Sincerely yours,
• Stay safe and well,
• Thanks again,
• Thank you for your assistance in this matter,
• Thank you for your consideration,
• Thank you for your recommendation,
• Thank you for your time,
• Warm regards,
• Warm wishes,
• With appreciation,
• With deepest sympathy,
• With gratitude,
• With sincere thanks,
• With sympathy,
• Your help is greatly appreciated,
• Yours cordially,
• Yours faithfully, 
• Yours sincerely,
• Yours truly,

There are certain closings you should avoid in any business letter or email. Most of these are simply too informal. Casual doesn't work with professional correspondence. Some examples of closings to avoid are listed below:

Some closings (such as “Love” and “XOXO”) imply a level of closeness that is not appropriate for a business letter. Slang or acronyms aren't appropriate either.

Capitalize the first word of your closing. If your closing is more than one word, capitalize the first word and use lowercase for the other words. For example:

• Best regards,

Once you have chosen a word or phrase to use as a send-off, follow it with a comma, some space, and then include your signature.

Printed letter: If you are sending a hard-copy letter, leave four lines of space between the closing and your typed name. Use this space to sign your name in ink. 

Email message: If you’re sending an email , leave one space between the complimentary close and your typed signature. Include your contact information directly below your typed signature.

Beneath your letter closing, include your signature. If this is a physical letter, first sign your name in ink, and then list your typed signature below. If this is an email letter, simply add your typed signature below your send-off.

Make sure to include your contact information in your letter.

If this is a physical letter, your contact information will be at the top of the letter. However, if this is an email, include that information beneath your typed signature. This will allow the recipient to respond to you easily.

Hard-Copy Letter Signature

Handwritten signature (for a printed letter)

Typed signature

Email Message Signature Example

Typed Signature Email Address Phone LinkedIn URL (if you have a profile)

To set up your email signature, go to “settings” in your email account. Follow the steps to add your signature and pre-populate future messages.

How do you start a business letter?

If you are sending a hard-copy version, start your business letter with your name and address, followed by the date, and then the recipient’s name and address. Then, include a salutation and the recipient’s name, e.g., “Dear Ms. Green.”

What are the parts of a business letter?

The parts of a business letter are the sender’s address, the date, the recipient’s address, a salutation, the message body, a closing, and the sender’s signature. If you send the letter by email, you can omit the address and date sections and include your contact information in your email signature.

The Benefits of a Strong Closing

Things to consider when writing your ending, how to format the closing, what not to do, final thoughts, how to end a formal letter.

Updated March 6, 2023

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Throughout your life, you will have many occasions that call for a formal letter .

These might include:

• Thank you letters
• Cover letters
• Letters of employment interest
• Letters of resignation
• Letters for financial gain
• Letters for other people’s needs

Even in these days of texting and emailing, the formal letter still has a place and knowing how to create one, and end it properly, will serve you well in many areas of your life and career.

A well-written letter can easily make the goal you are aiming for that much easier to reach. A good letter shows you to be articulate, professional and polite.

While the body of your letter is important, it holds all the key information you want to impart, the final paragraph is just as important. This is your last chance to leave a good impression and invite further action.

The closing is essentially a few words to sign off. Doing so correctly shows professionalism, respect and appreciation for the person reading.

Primarily, you want your reader to feel positive about the letter and you. You also want to leave them wanting to know more and, in the case of a job cover letter, wanting to meet with you to discuss things further.

In many ways, the closing of your letter is more important than the opening. By the end of the letter, the reader has likely forgotten your opening but will remember your closing.

Your closing is essentially your last word, and your last chance to make your point. It allows you to emphasize again your enthusiasm and interest, as well as to encourage the conversation to continue further.

The wrong conclusion can send the message that you are not interested in furthering your discussion and may work to end the professional relationship.

There are a few things to consider when ending your letter.

You want to be polite, professional, summarize your purpose and leave an opening for them to contact you.

Polite . Even if you are writing a letter you do not want to be writing, or to someone whom you dislike, it is always important to remain polite. If you are rude this time, that reputation could follow you.

Professional . Always remain professional when writing a formal letter, even if the recipient is someone you know well. If you are in a professional setting, keep the closing formal.

Summarize your purpose . By the ending, your reader may have forgotten some important points you raised early on. Give a brief summary of those points.

Leave an open ending . Ensure that your ending encourages the recipient to take further action. You want them to be open to speaking or meeting with you to discuss things further and have a way to do so.

What to Include in Your Ending?

There are several things to consider when crafting your ending:

Call to Action

The call to action is important because it lays out what you would like the next steps to be and how your reader can get things moving.

They may be unsure themselves, so inviting them to contact you or follow up will move things in the right direction.

Reiterate Your Skills and Values

Depending on the type of letter you are writing, you have likely gone into some detail about your skills in the main part of your letter.

While you do not need to go into a lot of detail in your closing, it is good to mention them again to emphasize the ones that are most important.

Show Your Appreciation

Whatever your letter is about, it is usually appropriate to acknowledge the time the reader took to read or respond to your letter and give your thanks.

Professional Sign Off

Even if your letter is directed to someone you know well, your sign off should remain professional.

'Sincerely' or 'Yours truly' are most often used.

The following are some examples of letter endings for three situations:

Formal Endings: Have Not Meet the Recipient

In this example, your reader does not know you from any other stranger sending them a letter.

It is important to remain very professional because there is no personal relationship here, only business.

Several closings can be used in this case:

• Yours faithfully
• Yours sincerely
• Yours respectfully
• Respectfully

'Yours faithfully' should only be used when you don't know the name of the recipient (for example, addressing it to 'Dear Sir/Madam'); 'Yours sincerely' is most commonly used for letters addressed by name.

For example,

Dear Mr Jones, [Body text] Thank you for taking the time to look over my resume. I believe I have the skills and experience necessary to fill the position you have open. I would love the chance to meet and discuss the position further at your convenience. I can be reached at the information below. Yours sincerely, Jessica Bones

Dear Sir/Madam [Body text] Thank you for allowing me to bring these issues to your attention. I believe they deserve prompt attention so please do not hesitate to contact me at your earliest convenience. I am open to meeting in person as well. Yours faithfully, Fiona Smithe

Formal Endings: Met the Recipient

These endings are for instances where you may have met the recipient of your letter, but you did not establish a relationship.

Keep in mind that your reader may not remember you and you may have to refresh their memory. Do not rely on them having the same memory of your meeting.

• Warm regards
• Sincerely yours
• With gratitude
• Best regards
• With appreciation

Here are some examples:

Again, it was wonderful to have met you at the career fair in July. I enjoyed our talk about the job market and what is available in our field right now. I will be graduating in two weeks and would love to get together to go over any job openings you might have or prospects at other places. I look forward to hearing from you, you can contact me on the number below. Warm regards, Hayley Coles

I thank you again for taking the time to show me the apartment. As promised, I have attached the signed lease and have enclosed a cheque for my deposit. As noted on the paperwork, I will be there to move in on [date]. I look forward to a good relationship as I continue as a tenant. With gratitude, Megan Creech

I found my experience as part of your work/study team to be unparalleled. I cannot express how much I both enjoyed the work and how much knowledge I gained from it. I would love to be considered for any groups you do in the future. I look forward to hearing from you on the email address provided. Sincerely yours, Alisha Ahuja

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Less Formal Endings

These endings are for correspondence that is still formal, but perhaps you have met the recipient a few times or have established a relationship.

Closings do not need to be as formal in these instances:

• All the best
• Best wishes
• Kind regards
• Many thanks

I found my internship experience to be amazingly fulfilling. I feel that I gained so much and learned so much from you over the past three months. I look forward to receiving my evaluation and I hope that you keep me in mind should you have any job openings soon. All the best, Joanna

In summary, I think I could do a lot of good at [your charity]. I have the skills and connections you need, and I am impressed with the work you do. I am so thankful that [mutual friend] put us in touch with each other. I believe this could be a beneficial working relationship. I look forward to hearing from you soon to discuss. Many thanks, Phoebe Horkam

In conclusion I would like to again express my interest in purchasing your house. Because you are selling without an agent, I can assure you that I have all my financials in order. I have a pre-approved mortgage, a solid down payment and many references both personal and business. It was great to meet with you both times to view the house and I hope that we can move forward soon with a sale. Thanks again, Montgomery Haftash

Depending on how your letter is being sent – email or hard copy – there are a few things to note regarding the format for the closing.

Your sign off should always be followed by a comma.

For example, 'Regards,' 'Yours truly,' 'Best regards,' 'Sincerely,' and so on.

Only capitalize the first word of your closing.

If you are sending your letter as a hard copy , leave four lines after your sign off and type your name. Sign your signature by hand in the space.

If sending your letter by email , leave one space between the ending and your typed name and then add your contact information under your name.

If sending by email, you can always include a link to your online portfolio if you have one and it is appropriate to do so.

There are several things you should not do when ending a formal letter.

Do not be overconfident and assume that you know the outcome, you have the job or that everything has been decided. The final decision still rests with the person to whom you are writing.

Do not be too personal . Even if the recipient is someone you know well, it is still a formal letter. A proper closing is still required and should not have an informal sign off such as 'See you' or 'Stay cool'.

No sign off . Using no sign off at all comes across as either too unprofessional or too abrupt. Either one you want to avoid.

Do not make spelling or grammar mistakes . Nothing turns off a reader like easily correctable mistakes.

Letter Closing Examples

Below are some examples of closing sentences for different types of letter:

Letters of Interest

Letters of interest are letters that are sent to apply for or enquire about a job.

Here are some example closings:

' If you need any further information, please do not hesitate to contact me. '

' I look forward to hearing from you and await your reply. '

' I am eager to discuss the position further and how I would be an asset to your team. '

Notice of Resignation

A resignation letter is to let your client or team know that you will no longer be working with them.

Example closings:

' It has been a pleasure working with you and I trust that my replacement will meet your needs fully. '

' I have enjoyed our working relationship and will remain available to answer any questions you may have during the transition. '

Formal Letter

A formal letter could be from one business to another or from a business to a bank or similar.

The closing should be formal with no personal touches:

' I hope that we can make this working relationship a profitable one, and one that is beneficial to both parties. '

' Please look over the contracts and contact us with any questions you might have. We hope this becomes a profitable partnership. '

Applying for a Loan

A letter applying for a loan is one where you hope the institution in question will loan you some money.

' As you can see, I have all my financial paperwork in order and accompanying this letter. I look forward to hearing from you soon. '

' Thank you for taking the time to look over my loan application and please feel free to contact me if you need any more information. '

A Letter to a Professor

A letter to your professor could be for a work/study group or a special project.

' I have gained so much working with your group and I hope you keep me in mind for any further projects you have on [topic]. '

' I thank you for taking the time to look over my application for your work/study program. I would welcome the chance to be a part of your group and hope you keep me in mind. '

Closing and ending a letter is a lot more important than it first appears.

While your opening introduces you, it is the ending that your reader will likely take away with them the most.

Make sure you understand the tone of your letter, your reader and what you are trying to accomplish with the letter. Remembering those things will help you craft the ideal closing.

You might also be interested in these other Wikijob articles:

Or explore the Features / Useful Resources sections.

WTO / Letters and Emails / How To End A Business Letter (With Closing Examples)

How To End A Business Letter (With Closing Examples)

The closing of a business letter is the final impression you leave on your reader, and it is an essential part of the letter’s overall tone and style. It is a formal way of bringing the letter to a close and thanking the reader for their time and attention. There are various ways to close a business letter, and the choice of closing depends on the nature of the letter and the relationship between the writer and the recipient.

In this article, we will discuss some common ways to close a business letter and provide some tips on how to choose the appropriate closing for your letter.

The Importance of an Appropriate Closing for Professional Letters

A letter’s ending is a thoughtfully selected phrase or word that brings the letter’s content to a meaningful and formal conclusion. A letter’s closing is placed before the signature, where it expresses good wishes and bids farewell in a formal tone.

When effectively crafted, it helps the recipient convey appreciation and respect for the recipient. At the same time, it aims to draw the recipient’s attention to your letter and seal the respectful and competent impression you are trying to make.  

How to End a Business Letter?

There are several ways to end a business letter, some more compelling than others. Depending on the context and your relationship with the recipient, the closing remarks will range from formal to friendly. In any case, the ending of a professional correspondence should be written in a formal tone and convey professionalism and deference.

Here is a step-by-step guide for drafting an effective closing:

End with a purposeful and meaningful sentence

Between the central part of your letter (the body) and the closing, there should be a brief paragraph summarizing your letter’s message, proposing further action, or something else.

The final sentence of this paragraph is an effective way to achieve the following:

• Summarize your message
• Recapitulate key points
• Propose further action
• Extend a formal invitation
• Express your gratitude
• Initiate a future connection

Consider the context of the letter

A letter’s conclusion should be in line with the letter’s main points. For example, suppose the reason for writing a letter is to get feedback or request further action (a follow-up interview or a meeting). In that case, you should conclude the letter with a sentence such as “I await your reply with interest” or “I look forward to hearing from you soon.” No matter the specific context, business letters should always end with a formal and respectful “Regards,” “Appreciatively,” or “Respectfully.” This phrase serves as a bridge between the letter and the signature, right after the closing sentence.

Consider your relationship with the recipient

Phrases like “Regards,” “Appreciatively,” and “Respectfully” are frequently used for closing a business letter because they are neutral and professional. However, if you are writing to someone you have met and worked with, your closing phrase can show affection in addition to respect. A few examples that would be appropriate in this case are “Sincerely,” “Yours truly,” and “All the best.”

If you are writing to a long-time business collaborator and someone you consider a friend, you can omit formalities and end with a short “Thanks” or “Talk soon.” Remember that a business letter is still official correspondence that must follow certain etiquette. Always keep your professional relationship with the recipient in mind, even if you are friends with them on a personal level.

End with your signature

In a formal business letter, the signature is typically placed at the end of the letter, after the closing phrase. You should add your title and a hyperlink to your online portfolio if you send the letter via email.  

The Ten Best Closing Phrases for a Formal Letter

Various types of closings can be used in business letters, depending on the nature of the letter and the relationship between the writer and the recipient. In this section, we will explore some of the most common types of closings used in business letters and guide you on how to choose the appropriate one for your letter:

Yours truly

Among the many traditional letter closings, this one is a timeless classic. “Yours truly” can be used in almost every context, as it is widely considered a safe, restrained, and neutral way to end a formal letter. 

“Sincerely” is an excellent alternative to “Yours truly.” No matter the context or recipient, this ending can always be used. Like the previous example, it shows that you are confident enough in your letter and that you do not need to impress the recipient with words. When compared to “Yours truly,” “Sincerely” may be more formal and concise.

Thanks again

A straightforward way of expressing gratitude, “Thanks again,” is a good choice when you’ve already thanked the recipient earlier in the letter or when writing a follow-up. Depending on the context, “Thanks again” can mean “I am thankful, but I do not want to sound eager” or “I do not want to bore you, but I would kindly appreciate an answer.” It is tasteful and polite.

Appreciatively

“Appreciatively” is suitable when writing to a person of great authority, and the etiquette requires a more conventional approach. It is a more formal way of saying “Thank you” and expressing gratitude and admiration. In other cases, “Appreciatively” can also substitute for “Thanks again,” especially if you have already thanked the recipient a few times too many.

Respectfully

There are situations where “Respectfully” is not the most suitable way to end a business letter, but they are rare. For example, if you are writing to your boss to inform them that you are taking legal action against the company regarding workplace harassment, “Respectfully” might sound sarcastic. However, this is a solid and unambiguous conclusion in all other cases.

“Faithfully” is equivalent to “Respectfully,” as is “Yours truly” to “Sincerely.” Essentially, they mean the same things, but a discerning recipient might recognize a difference in sentiment. “Yours faithfully” is typically used when the writer is not familiar with the recipient, or when the recipient holds a higher position of authority.

For example, it may be used when writing to a potential employer or when addressing someone in a government office.

Perhaps the best way to close a business letter, “Regards,” is not only practical but also reliable and versatile. It is like the inception of formal business correspondence—you read it without ever noticing it, yet it leaves a lasting impression of respect and subtle cordiality. Additionally, you can use adjectives to add additional layers of meaning, as demonstrated below:

• Best regards: Adding “Best” to “Regards” is like a polite smile. Individually, they are restrained and inconspicuous. But when you use them together, you get a closing phrase that is both discreet and friendly simultaneously. The warmer the adjectives, the friendlier this neutral phrase gets. 
• Warm regards: To the correct recipient, “Warm regards” would feel disarming. But if you want both your natural kindness and your good manners to stand out, this is the best way to end a business letter. There are many professional environments where both qualities are considered valuable and well respected. 
• Kind regards: “Kind regards” is somewhere in the middle between “Best regards” and “Warm regards.” It is not as friendly and buoyant as “Warm regards,” but it is more so than “Best regards.” It is a perfect combination of formality and familiarity, which makes it a great choice when you do not want to appear too much of either. 

“Best” is another classic way to end a formal correspondence. However, you should know that some recipients consider this choice sloppy and rushed, as “Best” might feel somewhat incomplete without another word. If the letter you are writing is essential and you want to leave a good impression, you have better options. It is a versatile closing that can be used in a variety of semi-formal or informal business situations, such as when writing to a colleague or business partner with whom you have a good relationship.

Examples of a Business Letter’s Closing

Here are a few examples of well-crafted closings:

Example 1: Thanking your business mentor

I am sincerely grateful for all the time and effort you have invested in me. If an opportunity for collaboration arises, please do not hesitate to contact me.

With appreciation,

Example 2: Submitting your job application

Thank you for your time and consideration. Hopefully, we will have the opportunity to discuss my resume in person. I look forward to hearing from you.

Example 3: Getting an update on an interview

I look forward to hearing from you about the next steps in the hiring process. Please do not hesitate to ask for any additional information. 

Best regards,

Example 4: Sending a letter of resignation

I wish everyone at the company great success in the future, and I hope we keep in touch.

Example 5: Making a formal request

I would be grateful if I were to be considered for this promotion, and I thank you for finding the time to review my letter. I would be happy to schedule an interview at your convenience.

Faithfully,

Example 6: Filing a workplace harassment complaint

I hope it is possible to arrange a meeting to discuss the issue in person and agree on the most effective course of action.

Paul  

Tips to Consider

In this section, we will provide some practical tips and guidelines to help you choose the right ending for your business letter. These tips will cover various aspects of letter endings, including the tone, level of formality, and appropriate language to use, helping you to create a closing that is both professional and effective.

Begin with a new line

The closing of a business letter is usually placed on a new line, after the body of the letter, and any additional paragraphs such as a call to action or closing thoughts. The closing should be followed by a blank line before the writer’s signature block.

Placing the closing on a new line helps to visually separate it from the rest of the letter, making it easier for the reader to identify and understand. It also follows standard business letter formatting guidelines , which can help establish the professionalism and credibility of the writer.

If you are indenting the first lines of your paragraphs (a semi-block format), the closing phrase should begin to the right of the center and align with the date in the heading. If all your lines are flush with the left margin (block format), you should align your closing line with the rest of the text.

Start the closing with a capital letter

Just like the regular beginning of a sentence, the closing starts with a capital letter. If your sign-off contains more than one word, only the first one should begin with a capital letter. For example: “Kind regards”, “Best wishes”, “Truly yours” .

Use a comma

After the sign-off and before the signature (which should be in a new line), there should be a comma. You can view the examples shared earlier in the text for more clarity.

Leave space

You should leave a one-line space for your physical signature between the sign-off and your name. The same rule applies to letters and emails, even when the email does not contain an e-signature.   

In conclusion, the ending of a business letter is a crucial component that can significantly impact the tone and effectiveness of the message being conveyed. By choosing an appropriate sign-off and following proper formatting and etiquette, you can ensure that your letter leaves a positive and lasting impression on the recipient. Whether you opt for a traditional closing like “Sincerely” or a more informal sign-off such as “Best regards”, remember to keep your tone professional and respectful. By incorporating these tips and examples of business letter endings into your writing, you can ensure that your communications are clear, effective, and reflective of your business’s values and reputation.

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