office manager resume

Office Manager Resume - Samples & How-to Guide for 2024

You’re an office manager . Your daily tasks include managing staff and delegating work.

Well, once you get the job.

Your first task is to beat the hundreds of other applicants.

But how do you do this?

You need to show your skills before the job even starts.

This is done by creating a job-winning office manager resume , which we will take you through in this guide.

• An example of a finished office manager resume that works
• How to write an office manager resume that’ll fill up your interview diary
• How to make your office manager resume stand out [with top tips & tricks]

Before we get into the details, here’s an office manager resume example, created with our very own online resume builder :

Looks neat, right?! Follow the steps below to create an office manager resume that get results, just like the above example.

Besides our office manager resume example, we've got even more resume examples for similar positions. Check them out here:

• Operations Manager Resume
• Program Manager Resume
• Project Manager Resume
• Human Resource (HR) Resume
• Business Development Manager Resume

How to Write an Office Manager Resume

Before you can uncover your office management skills, you need pick the correct format.

Doing so will allow your best qualities to jump from the page.

The resume format that we always recommend starting with is called “ reverse-chronological ”, and it’s for good reason. Essentially, it allows the recruiter to immediately see the value that you can provide to the office. 

There are two other formats that you may want to try:

• Functional Resume – If your office management skills are stronger than your work history, then this resume format is recommended. It’s ideal for skilled individuals who lack experience in an office setting or who have gaps in their employment history
• Combination Resume – Combining both “Functional” and “Reverse-Chronological”, this format focuses both on your office management skills AND work experience. In opposition to the functional resume, you may want to use a combination resume if you have previously managed an office

Once you’ve chosen a format that suits your specific situation, you need to then organize your resume layout .

Use an Office Manager Resume Template

An office manager’s job requires great attention to detail.

As such, a cluttered resume just won’t cut it.

You need a professional-looking resume with zero formatting errors.

That means not using Word, which can result in your resume falling apart with every simple change.

Want to skip formatting issues? Use an office manager resume template .

What to Include in an Office Manager Resume

The main sections in an office manager resume are:

• Work Experience
• Contact Information

Want to go a step further? You can also add these optional sections:

• Awards & Certification

Interests & Hobbies

That sounds great, but what do we write for each of these sections? 

Read on to learn how.

Want to know more about resume sections? View our guide on What to Put on a Resume .

How to Correctly Display your Contact Information

Like a file of important documents, your contact section doesn’t require flair or creativity.

There is one thing it must be though – accurate!

The wrong phone number can ruin your chances of an interview, regardless of how great the rest of your resume is. 

The contact information section must include:

• Title – In this case, “Office Manager”
• Phone Number – Check this carefully
• Email Address – Use a professional email address ([email protected]), not a personal one ([email protected])
• (Optional) Location
• Peter Fakester - Office Manager. 101-358-6095. [email protected]
• Peter Fakester - Office Boss. 101-358-6095. [email protected]

How to Write an Office Manager Resume Summary or Objective

Did you know that recruiters spend only a few seconds glancing over each resume?  

This fact highlights the importance of immediately hooking the recruiter.

To do this, use a resume summary or objective .

These are short, powerful paragraphs that introduce the rest of your resume. 

But what is the difference between the two sections?

A resume summary is a 2-4 sentence summary of your professional experiences and achievements.

• Experienced office manager seeking to leverage advanced management skills to improve efficiency at Atkins Digital. 5+ years of industry experience includes developing a paperless office environment, as well as meeting 100% of revenue goals and cutting cost by 18% on average.

A resume objective is a 2-4 sentence snapshot of what you want to achieve professionally.

• Motivated manager looking for an office management role at Atkins Digital. Passionate about improving efficiency with quarterly targets, research, and performance evaluation. Experience includes training and managing 15 staff members at Pizza Palace. Cut costs by 18% and reduced staff turnover by 12%.

Which one should you choose?

Generally, we recommend going with a summary if you have lots of experience as an office manager. An objective is more weighted to showing your goals, so is better suited to those who have yet to work as an office manager (graduates, career changers, or those still studying).

How to Make Your Office Manager Work Experience Stand Out

It’s no secret that the work experience section is where jobs are won and lost.

After all, recruiters need to be confident that you can do the job.  

Luckily, you can build a job-winning work experience section with just a few tips and tricks.

• Read the job description to look for what the company wants
• Make a list of your most notable achievements
• Use bullet points to list the achievements that align with the job description

Here’s the best way to structure your work experience section:

• Position Name / Title
• Company Name
• Responsibilities & Achievements

Office Manager

Organic Beer Limited

03/2018 – 06/2020

• Developed a paperless office environment, which reduced labor hours by 15 weeks
• Met 100% of revenue goals in 2018 and 2019
• Oversaw operations and delegated daily jobs for 46 staff members
• Built an efficient team with performance feedback and annual appraisals. Staff turnover decreased by 25%

To really make your application stand out from the crowd, you should focus on your achievements instead of daily tasks. This will show real examples of how you’re able to positivity improve office-efficiency, wherever you go.  

Instead of saying:

“Organized documentation”

“Developed a paperless office environment, which reduced labor hours by 15 weeks”

Now, do you think that the first statement will impress the recruiter?

Of course not!

It shows that you organized documentation, but it doesn’t show the results on your work.

The second statement shows that you reduced labor hours by 15 weeks, and in an environmentally-conscious way. Hard numbers that prove your skills – can’t argue with that!

• Remember, you are going for a management role. Be sure to show that not only are you skilled at office duties, but you also posses the skills to lead.

What if You Don’t Have Work Experience?

Maybe you’re a graduate looking for your first managerial job?

Or maybe, you have experience in an office, but never as a manager?

Now, you can try to win the recruiter over by saying how much you want the job.

But that won’t work…

It's a better idea to show relevant experiences from your non-office-manager jobs.

Are you a recent graduate? Make sure to check out our student resume guide !

Use Action Words to Make Your Office Manager Resume POP!

…are all common words that the recruiter sees time and time again.

However, you want to separate your resume from the competition, which means using power words to make your achievements stand out:

• Conceptualized

How to Correctly List your Education

Next, it’s time to talk about your education.

There’s nothing too complicated with this section, just simply enter your education history in the follow format:

• Degree Type & Major
• University Name
• Years Studied
• GPA, Honours, Courses, and anything else you might want to add

B.A. in Business Administration

Boston State University

• Relevant Courses: Business Communications and Academic Skills, Introduction to Work and Organisations, Contemporary Management, Managing Organisations, Management and Strategy, Contemporary HRM

Still need answers? If so, allow us to answer some of the most frequently asked questions:

What if I haven’t completed education yet?

• Regardless of whether you’re a marketing graduate or still studying, you should still mention every year of education to date

Should I include my high school education?

• The general rule is to only include your highest education. So, include your high school education if you don’t have a relevant degree

What do I put first, my education or experience?

• Experiences are the priority, so those go first. If you’re a recent graduate, you will likely need to start with education

Need more advice? Check out our guide on how to list education on a resume .

Top 10 Skills for an Office Manager Resume

What is the recruiter looking for as they skim through your resume?

Well, that you have the correct skills for the job.

But what skills is the recruiter looking for?

Which skills should you list?

• Look at the job description and other job offers online
• Highlight all the skills they are looking for
• List all highlighted skills and any more you can think of

Here are some of the most common office manager skills...

Hard Skills for an Office Manager:

• Business Operations Management
• Performance Evaluations
• Microsoft Office
• Inventory Management
• Preparing Reports

Soft Skills for an Office Manager:

• Communication
• Reliability
• Team Player
• Time Management 
• Generally, try not to list too many soft skills. You see, these skills are hard to back-up. Any graduate can say they are a team player, but not many can conduct performance evaluations.

Here’s a more comprehensive list of 101+ must-have skills this year .

What Else Can You Include?

Congrats – all of the main sections have now been covered.

But don’t turn off the office lights just yet.

You need your resume to really impress! 

Doing a good job at the above sections should be enough to get you shortlisted, but adding extra sections can be the major factor in whether you’re hired for the executive role or not.

Awards & Certifications

Have you won an employee of the month award?

Have you completed any courses that improve your skills?

If you have something to be proud of, make sure to mention it in your resume!

Here’s an example:

Awards & Certificates

• “HR for People Managers” – Coursera Certificate
• “Employee of the Year 2019” – Xcel Inc.
• Google Ads Certified Expert
• “Critical Thinking Masterclass” – MadeUpUniversity

Even though it may not be a requirement on the job description, being able to speak a second language is an impressive skill that could always come in handy. 

As such, feel free to add a language section if you have space.

Rank the languages by proficiency:

• Intermediate

That’s right, a section about your personal interests!

You’re likely wondering why this section is necessary.

Well, it isn’t a section you need, but it does allow the hiring manager to learn more about you as a person.

So be sure to include your hobbies, especially if you enjoy social activities. 

Here’s which hobbies & interests you may want to mention.

Include a Cover Letter with Your Resume

Cover letters are an essential part of the application process.

You see, a cover letter allows you to start a conversation.

Unlike the dozens of generic resumes the hiring manager receives daily, a cover letter is a personalized piece of content that shows you go the extra mile. 

Here’s how to create a cover letter that converts:

You should complete the following sections…

Personal Contact Information

Your full name, profession, email, phone number, location.

Hiring Manager’s Contact Information

Full name, position, location, email

Opening Paragraph

It’s no secret that recruiters skim through resumes and cover letters. As such, you need a powerful opening paragraph. Use concise language to mention…

• The position you’re applying for
• Your experience summary and best achievement to date

With the recruiter now intrigued to know more, you can get deeper into the following specifics:

• Why you chose this specific company
• What you know about the company
• How your top skills are relevant to the management position
• Which similar industries or positions have you worked in before

Closing Paragraph

Don’t just end the conversation abruptly, you should:

• Conclude the points made in the body paragraph
• Thank the hiring manager for the opportunity
• Finish with a call to action. This is a great way to continue the conversation. A simple “At your earliest opportunity, I’d love to discuss more about how I can help your office succeed” will work

Formal Salutations

Finish the letter with a professional closer. We would recommend something like “Kind regards” or “Sincerely.”

For more inspiration, read our step-by-step guide on how to write a cover letter .

Key Takeaways

Followed all of the advice above?

Then you’re in a great position to land that elusive office management job.

Let’s quickly summarize everything we’ve learned today:

• Format your office manager's resume in the best way. We recommend starting with the reverse-chronological format, and then using a professional content layout
• Use a resume summary or objective to highlight your best qualities
• Focus on your best achievements from your work experience, not your daily responsibilities
• Make your application personal with a convincing cover letter

Suggested Reading:

• Best Resume File Type - PDF vs Word [+Templates]
• 9+ Essential Resume Ideas [to Get Your Next job]
• How to Write an ATS Resume [8+ Templates Included]

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Office Manager Resume Examples and Templates for 2024

• Resume Examples
• Resume Text Examples
• How To Write a Office Manager Resume
• Entry-Level
• Senior-Level

Office Manager Text-Only Resume Templates and Examples

Bob Jones (123) 456-7890 [email protected] 123 Address Rd, Anywhere, USA

New graduate passionate about administrative duties. More than one year of experience working in an administrative assistant capacity and four years of hands-on people and facility management. Complex problem-solving skills, high levels of attention to detail and analytical skills.

• Business software, including Microsoft Office and Adobe Acrobat
• Customer service skills
• Strong interpersonal skills
• Strong written and verbal communication skills

Bachelor of Business Administration Unive rsity of Florida Tallahassee, FL, August 2014 – December 2018

Professional Experience

Administrative Assistant, DEF Small Office, Miami, FL December 2018 – Present

• Serve as main point of contact for office challenges, including property repairs, equipment malfunctions, supply ordering and janitorial requirements
• Answer phones and greet guests upon arrival to the facility
• Compile information from executive leadership into memos and presentations to be distributed to the rest of the company

Head Lifeguard, AAA Community Pool, Miami, FL May 2014 – August 2018

• Managed the lifeguarding staff at both the indoor and outdoor pools throughout the year
• Set schedules and drafted rotations to ensure proper coverage throughout the busy season, keeping both employees and pool patrons safe and happy
• Managed chemical levels and consistent testing practices to maintain a safe swimming environment in both the indoor and outdoor pools

Brittany Jones (123) 456-7890 [email protected] 123 Address Rd, Anywhere, USA

Eager new graduate with management, administrative and organizational skills. Significant background in customer service, including giving tours, working reception, answering phones and planning events.

• Adobe Acrobat
• Customer service
• Microsoft Office

Bachelor of Business Administration University of Florida Tallahassee, FL, August 2014 – May 2018

Administrative Assistant, DEF Corp, Miami, FL June 2018 – Present

• Serve as the main office receptionist, including answering phones, replying to general email inquiries and greeting customers upon arrival
• Lead facility tours for visitors and school groups lasting one hour, answering questions and providing extensive company information from memory
• Provide support to executive teams, including scheduling meetings, organizing company travel, planning corporate events, managing conference room reservations and processing food orders

Admissions Tour Guide, College Admissions Office, Tallahassee, FL August 2015 – May 2018

• Led campus tours to individual families and groups for a one-hour time period, providing substantial campus information and answering questions about programming and student life
• Worked at the reception desk in admissions, fielding student inquiries, updating admissions records and greeting visitors
• Wrote thank you cards to all visiting students to acknowledge their presence on campus and provide contact information for future questions or concerns

Betty Smith (123) 456-7890 [email protected] 123 Address Rd, Anywhere, USA

Experienced office manager with over a decade of experience working in employee and office management roles. Significant practice in running an administrative team, pricing and procuring equipment, and ensuring office spaces run smoothly and in adherence with OSHA safe employment practices.

Administrative Manager, ABC Small Corp, Miami, FL January 2011 – Present

• Oversee administrative assistant staff, including participating in the hiring process
• Manage payroll, including time card processing and providing biweekly paychecks to staff members
• Organize supply orders, including keeping inventory and researching cost management strategies
• Send corporate communications, including executive memos and changes to corporate policies
• Process incoming and outgoing mail for all staff members

Office Manager, QRS Manufacturing, Miami, FL January 2009 – December 2010

• Ensured facility was complying with OSHA standards, including managing safety procedures and posting all required notices
• Managed time cards for payroll purposes, including ensuring correct time reporting
• Oversaw equipment ordering, including heavy machinery for the warehouse as well as standard office supplies
• Served as a resource for warehouse and factory staff, including organizing maintenance requests, answering company questions and providing corporate memos as necessary

Bachelor of Business Administration Unive rsity of Miami Miami, FL, August 2005 – December 2009

• Equipment ordering
• Facility management
• Maintenance management
• OSHA experience

How To Write an Office Manager Resume

As an office manager, you wear a lot of hats, including managing teams and facilities as well as maintaining office organization. You’ve probably done interviews or made some hiring decisions to ensure someone is a good fit for the organization. Now that you’re on the other side of the interview table, use these tips and examples to craft an office manager resume that helps you land your next job .

1. Write a brief summary of your office manager qualifications

Hiring managers often receive many applications, so you need to set yourself apart from the competition quickly. The profile summary lets you do just that. This section goes at the top of your resume, where you can lay out your experience and qualifications. Look for keywords or skills the hiring manager lists as musts, such as proficiency with Microsoft Office or a strong understanding of HIPAA laws. Leadership experience, conflict resolution, and organizational skills are also good to highlight here.

Senior-Level Profile Example

Experienced office manager with over a decade of experience in employee and office management roles. Expertise in managing administrative teams, buying and maintaining equipment, keeping offices organized, and following safe employment practices according to OSHA regulations.

Entry-Level Profile Example

New graduate passionate about administrative duties. More than one year of experience working as an administrative assistant and four years of hands-on people and facility management. Complex solution-finding skills, high levels of attention to detail, and analytical skills.

2. Add your office manager experience with compelling examples

When crafting the professional experience section of your resume, represent your past duties and responsibilities accurately, but remember you’re writing for a target audience: the hiring manager. As you’re writing job bullets, work in keywords from the job description, such as how you used a particular software or handled client complaints. When possible, including numbers, such as the number of clients in the office, can help hiring managers get a better sense of your experience.

Senior-Level Professional Experience Example

Administrative Manager ABC Small Corp, Miami, FL | January 2011 – present

• Manage payroll, including timecard processing and providing biweekly paychecks to staff members

Entry-Level Professional Experience Example

Administrative Assistant DEF Small Office, Miami, FL | December 2018 – present

• Serve as the main point of contact for office challenges, including property repairs, equipment malfunctions, supply ordering, and janitorial requirements

3. Outline your office manager-related certifications and education

When applying for an office manager job, it’s important to include any relevant education or certifications you’ve completed that position you as a strong candidate. Some openings will require a bachelor’s degree as a minimum, while others may be more concerned about your years of experience. Being a Certified Office Manager is a definite plus, but other software certifications and even search engine optimization (SEO) and customer relationship management (CRM) certifications can show you have additional skills to help you succeed after you’re hired.

• [Degree Name]
• [School Name], [City, State Abbreviation] – [Graduation Month and Year]
• Bachelor of Business Administration
• University of Miami, Miami, FL – December 2009

Certifications

• [Certification Name], [Awarding Organization], [Completion Year]
• Certified Office Manager, National Association of Certified Public Bookkeepers, 2019

4. List office manager-related skills and proficiencies

The key skills and proficiencies section of your resume should be a simple bulleted list that gives a hiring manager an idea of what you can bring to the position. You can include both technical and professional skills, sometimes referred to as soft skills. It helps to skim the job description and pull relevant must-haves and keywords into this list. If you’re not sure what to include, try these commonly sought-after skills.

How To Pick the Best Office Manager Resume Template

Organizing information and preparing professional documentation are key skills for office managers, and creating your resume gives you a chance to show a hiring manager how you excel at both. But this doesn’t mean you have to start from scratch. Use an office manager resume template to speed up the process and make it easier to tailor each resume you send out. Choose a simple template that can be skimmed in just a few seconds and is organized to highlight your best qualifications.

Frequently Asked Questions: Office Manager Resume Examples and Advice

What are common action verbs for office manager resumes -.

Each bullet that lists a job duty or responsibility should start with a verb, but not just any verb. To bring your resume up a level and ensure a hiring manager views you as a strong candidate, use engaging action verbs to highlight how you’ve succeeded in previous positions. It can be difficult to think of a new word for every bullet, so we’ve listed common action verbs for office manager resumes below to help you fill in the gaps.

How do you align your resume with a job description? -

Whether you’ll see more open positions or face a more competitive candidate pool in your job search will depend somewhat on the office’s industry. But overall, office managers are expected to have average job growth , according to the Bureau of Labor Statistics. Before sending out a resume, align it with the job description by using the same keywords and matching as many of the qualifications and must-haves as possible.

What is the best office manager resume format? -

Which resume format you choose can affect whether you move on to the next stage of the hiring process. If you have years of experience as an office manager, a reverse chronological resume is a good option because it emphasizes your work history. Those trying to move into a new position with other leadership experience or applying for entry-level positions may be better served by a combination or functional resume.

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When you finish your resume, the next step is to write a strong cover letter. It should be short, usually just half a page or so, and should expand on your resume. You can give more context to a career highlight or explain how you can help solve a problem for the organization. If you need some help getting started, we’ve created some office manager cover letter examples you can use as a model for your own.

Frank Hackett

Certified Professional Resume Writer (CPRW)

Frank Hackett is a professional resume writer and career consultant with over eight years of experience. As the lead editor at a boutique career consulting firm, Frank developed an innovative approach to resume writing that empowers job seekers to tell their professional stories. His approach involves creating accomplishment-driven documents that balance keyword optimization with personal branding. Frank is a Certified Professional Resume Writer (CPRW) with the Professional Association of Resume Writers and Career Coaches (PAWRCC).

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Jobscan > Resume Examples > Administrative Resume Examples > Office Manager Resume Examples, Skills, and Keywords

Office Manager Resume Examples, Skills, and Keywords

Writing an office manager resume can be simple if you know what HR professionals want. Keep reading to learn what to include and how to structure your next resume.

Jobscan users have been hired by:

Office Manager Resume Sample

Office managers are an integral part of keeping many companies running. Hiring teams look for a mix of experience and soft skills such as organization that indicates an applicant will be a successful office manager.

‌ Writing an office manager resume that gets results takes skill. You need to highlight your previous office experience and include your relevant skills and certifications without forgetting to mention harder-to-measure talents. There’s a delicate balance between explaining your background and letting your resume speak for itself.

‌ For example, this resume includes an excellent combination of experience and soft skills , highlighting the manager’s expertise.

Albany, NY • (555) 555-1234 • [email protected] • linkedin.com/in/peggy-carter

Office Manager

Performance-driven leader providing high-level administrative and operational support, coordinating schedules, preparing travel and documents, while acting as a liaison between senior executives, vendors, team members, and community organizations. A reputation for driving efficiency and detail, remaining calm and calibrated in high-stress environments and delivering best-in-class results.

Schedule Management | Travel Coordination | Process/Procedures Development | Process Management | Marketing Coordination | Employee Relations | Community Outreach Liaison | Database Management | Organizational Development | Customer Service | Relationship Development | Communications | Administrative Management | Front-Office Management

• Deliver executive support to the Director of Engineering and 190+ people in the department. Offer travel support, calendar assistance and organization, maintain vacation and attendance records, and support human resources with all Engineering new hire candidate needs. Monitor building maintenance and expansion, schedule conference rooms, annual event coordination and implementation, and serve as backup support to other departments.
• During first 30 days of tenure, proposed and received approval to design and establish a central mail location, which removed duplication of work and improved efficiency of mail distribution.
• Served as regional administrative support contact for Leasing Agents and Assistants; resolved issues remotely across two regions.
• Increased efficiency by acting as liaison between 20+ agents and the regional directors to streamline requests and fulfillments. Developed and implemented new timeline structure that ensured consistency in report submission and established specific deadlines for documents.
• Administered expense and travel policies by working with the accounting team to become the departments’ subject matter expert on the expense report management software.
• Managed the workflow of temporary assistants; ensured adherence to corporate policies. Facilitated new hire requirements and assisted with employee orientation and training.
• Ensured client satisfaction and performed administrative duties, including completing appropriate documentation and submitting data for social security/life insurance processing.
• Improved organizational efficiency and client services by directing the implementation of a new telephone system connecting multiple locations and enabling additional features.

Resume written by Erin Kennedy, CPRW

Why this resume works

Office Manager Resume Skills and Keywords

Hiring managers don’t have time to read every resume individually. Instead, they use tools that search through submissions for them. These tools scan your resume for resume skills their companies need, like “bookkeeping” or “training.” The more resume keywords you include in your application, the more likely it will be read by a hiring manager.

Top Office Manager Resume Skills

• Communication
• ‌Problem-solving
• ‌Time management
• ‌Work ethic
• ‌Leadership
• ‌Adaptability
• ‌Creativity
• ‌Attention to detail
• ‌Microsoft Word
• ‌Microsoft Excel
• ‌Microsoft Outlook
• ‌Google Suite
• ‌Organization
• ‌QuickBooks
• ‌Conflict resolution
• ‌Data entry
• ‌Bookkeeping
• ‌Management
• ‌Inventory management
• ‌Prioritization
• ‌Report and document preparation
• ‌Database creation
• ‌Records management
• ‌Calendaring
• ‌Vendor management

5 Resume Writing Tips for Office Managers

After identifying the keywords and skills you can offer to hiring companies, you can use these five tips to put together a top-notch resume .

1. Begin With a Strong Summary

The first paragraph of your resume is your resume summary . This is your first and maybe only chance to describe yourself and your experience to a hiring manager. Take the opportunity to make an impression by writing a solid resume objective.

‌ Good office manager resume samples begin with robust summaries, explaining how the applicant will solve the hiring manager’s problem. Mention how long you’ve been in the field, your primary duties, and any relevant skills or certifications. After reading your objective, the hiring manager should have a basic understanding of the skills you offer and why you’re a great candidate.

‌ For example, “Experienced office manager looking for the opportunity to leverage experience in improving efficiency and employee morale. 10+ years of management experience includes training a staff of 10, managing transition to a paperless office, and cutting costs by 17%.”

‌ Keep your opening paragraph short and to the point. Two to three sentences are more than enough to summarize your experience and include relevant office manager resume keywords.

2. List Common Skills for Office Managers

Managing an office requires a broad range of skills, from technical and equipment proficiency to interpersonal communication. Hiring managers look for specific office manager skills, types of experience, and other qualifications when sorting through applicants. Listing your relevant knowledge and skills in a single place makes it easy for them to scan your resume and find what they’re looking for.

‌ It’s also a good idea to customize your skills list for every job application . Different companies want their office managers to achieve a wide variety of goals. Listing the skills a company mentions in a job post is much more likely to get your resume through filters and into the hands of the hiring team.

3. Use Action Words

Be specific in your resume. You have one page to explain why you’re worth hiring. Make the most of it and use active voice and action words instead of generic or boring wording.

‌ For example, instead of saying you “took part” in a project, explain what you did. Some examples of phrasing for office manager resumes include saying you “lead” projects, “spearhead” initiatives, and “implement” procedures. Using these specific verbs instead of generic words gives hiring managers a better idea of your actual role and responsibilities at past employers.

‌ Avoid generic terms like:

• ‌Responsible for

‌Instead, use action verbs that are relevant to management, like:

4. Reference Hard Numbers

Since hiring managers have to read so many applications, anything you can do to make their job easier gives you an advantage. Just like action verbs are more interesting than generic words, hard numbers are more valuable than general statements.

‌ For example, you can say that you designed a paperless document system and managed a large staff, or you could be more specific. “Reduced paper consumption by 90%” and “Managed a 30-person office for seven years” are both more accurate and more attractive to hiring teams. Putting hard numbers to your successes allows the hiring manager to compare apples to apples.

5. Make Your Professional Experience Clear

When you’re applying to office management positions, humility isn’t a virtue. Hiring teams want to choose the best possible person for the job. If you downplay your experience and skills, you may make other applicants seem like a better choice.

‌ The easiest way to avoid underselling yourself is to explain your experience in clean, quantifiable language. List your position titles, the companies for which you worked, and the dates you worked there. Then list your responsibilities and achievements according to their relevance to your job application.

‌ If you aren’t sure what’s worth including, put yourself in the HR team’s shoes. They’re trying to solve the problem of an organized office. What have you done to solve that problem in the past?

• ‌Did you save the company money?
• ‌Did you improve employee efficiency?
• ‌Did you implement new, more efficient training methods?

‌Highlight any of these accomplishments and include quantifiable data when you can. An office manager who’s saved a previous employer thousands of dollars is an exciting prospect. When you can provide office manager resume examples that explain how you’ve actively helped your past employers, you have a strong argument that you’re worth hiring.

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