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How to Write a Thesis in LaTeX (Part 1): Basic Structure

Part 1 | Part 2 | Part 3 | Part 4 | Part 5

Author: Josh Cassidy (August 2013)

This five-part series of articles uses a combination of video and textual descriptions to teach the basics of writing a thesis using LaTeX. These tutorials were first published on the original ShareLateX blog site during August 2013; consequently, today's editor interface (Overleaf) has changed considerably due to the development of ShareLaTeX and the subsequent merger of ShareLaTeX and Overleaf. However, much of the content is still relevant and teaches you some basic LaTeX—skills and expertise that will apply across all platforms.

Your thesis could be the longest and most complicated document you'll ever write, which is why it's such a good idea to use L a T e X instead of a common word processor. L a T e X makes tasks that are difficult and awkward in word processors, far simpler.

When writing something like a thesis its worth splitting up the document into multiple .tex files. It's also wise to organise the project using folders; therefore, we'll create two new folders, one for all the images used in the project and one for all the .tex files making up the main body of the thesis.

• 1 The preamble
• 2 The frontmatter
• 3 The main body
• 4 The endmatter
• 5 All articles in this series

The preamble

In this example, the main.tex file is the root document and is the .tex file that will draw the whole document together. The first thing we need to choose is a document class. The article class isn't designed for writing long documents (such as a thesis) so we'll choose the report class, but we could also choose the book class.

We can also change the font size by adding square brackets into the \documentclass command and specifying the size—we'll choose 12pt. Let's also prepare the document for images by loading the graphicx package. We'll also need to tell L a T e X where to look for the images using the \graphicspath command, as we're storing them in a separate folder.

The start of our preamble now looks like this:

Now we can finish off the preamble by filling in the title, author and date information. To create the simplest title page we can add the thesis title, institution name and institution logo all into the \title command; for example:

This isn't the best way to alter the title page so we'll look at more elaborate ways of customising title pages later on in the series, but this will suffice for now.

This is what the \maketitle command now produces for us:

The frontmatter

After the title page we need to add in an abstract, dedication, declaration and acknowledgements section. We can add each of these in on separate pages using unnumbered chapters. To do this we use the \chapter command and add an asterisk. After these sections we'll add a table of contents using the \tableofcontents command:

The main body

Now for the main body of the document. In this example we will add-in five chapters, one of which will be an introduction and another will be a conclusion. However, instead of just composing these chapters in the main .tex file, we'll create a separate .tex file for each chapter in the chapters folder. We can then fill in these chapters with text remembering to split them up into sections and subsections.

Then to add these chapters into the document, we use the \input command in the root document. Remember to add in chapters/ before the file name so that L a T e X knows where to find it.

The endmatter

We will now add in an appendix at the end of the document. To do this we use the \appendix command to tell L a T e X that what follows are appendices. Again We'll write the appendix in a separate file and then input it.

If we now compile the document, all our chapters will be added to the document and the table of contents will be automatically generated.

Now we have a basic structure for a thesis set up. In the next post I will show you how to change the page layout and add headers.

All articles in this series

• Part 1: Basic Structure ;
• Part 2: Page Layout ;
• Part 3: Figures, Subfigures and Tables ;
• Part 4: Bibliographies with BibLaTeX ;
• Part 5: Customising Your Title Page and Abstract .
• Documentation Home
• Learn LaTeX in 30 minutes

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• Creating a document in Overleaf
• Uploading a project
• Copying a project
• Creating a project from a template
• Using the Overleaf project menu
• Including images in Overleaf
• Exporting your work from Overleaf
• Working offline in Overleaf
• Using Track Changes in Overleaf
• Using bibliographies in Overleaf
• Sharing your work with others
• Using the History feature
• Debugging Compilation timeout errors
• How-to guides
• Guide to Overleaf’s premium features

LaTeX Basics

• Creating your first LaTeX document
• Choosing a LaTeX Compiler
• Paragraphs and new lines
• Bold, italics and underlining

Mathematics

• Mathematical expressions
• Subscripts and superscripts
• Brackets and Parentheses
• Fractions and Binomials
• Aligning equations
• Spacing in math mode
• Integrals, sums and limits
• Display style in math mode
• List of Greek letters and math symbols
• Mathematical fonts
• Using the Symbol Palette in Overleaf

Figures and tables

• Inserting Images
• Positioning Images and Tables
• Lists of Tables and Figures
• Drawing Diagrams Directly in LaTeX
• TikZ package

References and Citations

• Bibliography management with bibtex
• Bibliography management with natbib
• Bibliography management with biblatex
• Bibtex bibliography styles
• Natbib bibliography styles
• Natbib citation styles
• Biblatex bibliography styles
• Biblatex citation styles
• Multilingual typesetting on Overleaf using polyglossia and fontspec
• Multilingual typesetting on Overleaf using babel and fontspec
• International language support
• Quotations and quotation marks

Document structure

• Sections and chapters
• Table of contents
• Cross referencing sections, equations and floats
• Nomenclatures
• Management in a large project
• Multi-file LaTeX projects
• Lengths in L a T e X
• Headers and footers
• Page numbering
• Paragraph formatting
• Line breaks and blank spaces
• Text alignment
• Page size and margins
• Single sided and double sided documents
• Multiple columns
• Code listing
• Code Highlighting with minted
• Using colours in LaTeX
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• Font typefaces
• Supporting modern fonts with X Ǝ L a T e X

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Overleaf for LaTeX Theses & Dissertations: Home

• Using Templates on Overleaf
• Reference Managers and Overleaf
• Adding Tables, Images, and Graphs

Tips and tools for writing your LaTeX thesis or dissertation in Overleaf, including templates, managing references , and getting started guides.

Managing References

BibTeX is a file format used for lists of references for LaTeX documents. Many citation management tools support the ability to export and import lists of references in .bib format. Some reference management tools can generate BibTeX files of your library or folders for use in your LaTeX documents.

LaTeX on Wikibooks has a Bibliography Management page.

Find list of BibTeX styles available on Overleaf here

View a video tutorial on how to include a bibliography using BibTeX  here

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• Chat in real time with collaborators right within the project

How to get started writing your thesis in LaTeX

Writing a thesis or dissertation in LaTeX can be challenging, but the end result is well worth it – nothing looks as good as a LaTeX-produced PDF, and for large documents it's a lot easier than fighting with formatting and cross-referencing in MS Word. Review this video from Overleaf to help you get started writing your thesis in LaTeX, using a standard thesis template from the Overleaf Gallery .

You can upload your own thesis template to the Overleaf Gallery if your university provides a set of LaTeX template files or you may find your university's thesis template already in the Overleaf Gallery.

This video assumes you've used LaTeX before and are familiar with the standard commands (see other tutorial videos  if not), and focuses on how to work with a large project split over multiple files.

Add Institutional Library contact info here.

Contact Overleaf   or email [email protected]

5-part Guide on How to Write a Thesis in LaTeX

5-part LaTeX Thesis Writing Guide

Part 1: Basic Structure corresponding  video

Part 2: Page Layout corresponding  video

Part 3: Figures, Subfigures and Tables   corresponding video

Part 4: Bibliographies with Biblatex corresponding video

Part 5: Customizing Your Title Page and Abstract corresponding video

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• Last Updated: Aug 20, 2024 5:29 PM
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Guide to Writing Your Thesis in LaTeX

The bibliography and list of references.

The Graduate School requires a Bibliography which includes all the literature cited for the complete thesis or dissertation. Quoting from the Graduate School’s Guidelines for the Format of Theses and Dissertations :

“Every thesis in Standard Format must contain a Bibliography which lists all the sources used or consulted in writing the entire thesis and is placed at the very end of the work. The complete citations are arranged alphabetically by last name of the author. Individual citations are not numbered. No abbreviations in titles of published works will be accepted. The full title of a book, journal, website, proceedings, or any other published work must be italicized or underlined. Citations must follow standards set by the style manual that the student is using. The bibliography for URI theses is not broken into categories.”

The List of References is not required by the Graduate School, but is the style commonly used in Engineering, Mathematics, and many of the Sciences. It consists of a numbered list of the sources used or consulted in writing the thesis in the order that they are referenced in the text. There can be either one List of References for the entire thesis, or a List of References at the end of each chapter.

Both the Bibliography and the List of References will be generated by the urithesis LaTeX class. All you need to do is add information about your sources to the references.bib file, which is a database containing all of the necessary information about the references, then cite the reference in your thesis using the \cite{} command.

Generating the Bibliography and References

The bibliography and list of references are generated by running BibTeX. To generate the bibliography, load the file thesisbib.tex into your editor, then run BibTeX on it.

If each chapter has its own list of references, you will need to run BibTeX on each chapter to update its list of references. If there is one list of references for the whole thesis (because you used the oneref option, you will only need to run BibTeX on the top level file thesis.tex .

How to Add a Bibliography Entry

When we want to refer to a source in the thesis, we place an entry for that source in the file references.bib , then cite the source in the thesis with the \cite{LABEL} command. The syntax for an entry in the references.bib file is of the form:

ENTRYTYPE is the type of bibliographic entry such as Book , Article , or TechReport , that this entry describes. At the end of this page is a list of all possible entry types .

LABEL is a unique string that is used to refer to this entry in the body of the thesis when using the \cite{LABEL} command.

The FIELDNAMEn entries are the fields that describe this entry, (ie. author, title, pages, year, etc.). Each entry type has certain required fields and optional fields. See the list of all entry types for a description of the available fields.

As an example, suppose we have a paper from a conference proceedings that we want to cite. First we make an entry in the our references.bib file of the form:

We then cite this source in the text of our thesis with the command \cite{re:toolan:as03} . This will generate a Bibliography entry that looks something like:

and a List of References entry that looks something like:

Types of List of References

The Graduate School requires that the bibliography is always at the end of the thesis and sorted alphabetically by author, therefore there is no options that affect it. The list of references is optional, therefore there are a few different ways that it can created.

By default a separate list of references appears at the end of each chapter, and are sorted by the order that they are cited in that chapter. The option oneref (see options ) will create a single list of references for the whole thesis, which due to the requirements of the Graduate School, will appear after the last chapter and before any appendices.

The option aparefs will cite references using the APA style, which is the last name of the author and year of publication, such as (Toolan, 2006), instead of the default IEEE style, which is a number, such as [1]. This option will also sort the references alphabetically by author, instead of in order of citation. The options oneref and aparefs can be used together to create a single list of references using the APA style.

Supported Bibliography Entry Types

The following is a list of all the entry types that can be used. Click on the desired type to see a detailed description of how to use that type.

• Article – An article from a journal or magazine
• Book – A book with an explicit publisher
• InBook – A part of a book, such as a chapter or selected page(s)
• InCollection – A part of a book having its own title
• Booklet – Printed and bound works that are not formally published
• Manual – Technical documentation
• InProceedings – An article in a conference proceedings
• Proceedings – The entire proceedings of a conference
• MastersThesis – A Master’s thesis
• PhDThesis – A Ph.D. dissertation
• TechReport – A report published by a school or other institution
• Unpublished – A document that has not been formally published
• Electronic – An internet reference like a web page
• Patent – A patent or patent application
• Periodical – A magazine or journal
• Standard – Formally published standard
• Misc – For use when nothing else fits

Articles that have not yet been published can be handled as a misc type with a note. Sometimes it is desirable to put extra information into the month field such as the day, or additional months. This is accomplished by using the BIBTEX concatenation operator “#“:

Example .bib using this type:

Books may have authors, editors or both. Example .bib using this type:

Inbook is used to reference a part of a book, such as a chapter or selected page(s). The type field can be used to override the word chapter (for which IEEE uses the abbreviation “ch.”) when the book uses parts, sections, etc., instead of chapters

Incollection is used to reference part of a book having its own title. Like book , incollection supports the series, chapter and pages fields. Also, the type field can be used to override the word chapter.

Booklet is used for printed and bound works that are not formally published. A primary difference between booklet and unpublished is that the former is/was distributed by some means. Booklet is rarely used in bibliographies.

Technical documentation is handled by the manual entry type.

References of papers in conference proceedings are handled by the inproceedings or conference entry type. These two types are functionally identical and can be used interchangeably. Example .bib using this type:

It is rare to need to reference an entire conference proceedings, but, if necessary, the proceedings entry type can be used to do so.

Master’s (or minor) theses can be handled with the mastersthesis entry type. The optional type field can be used to override the words “Master’s thesis” if a different designation is desired:

The phdthesis entry type is used for Ph.D. dissertations (major theses). Like mastersthesis , the type field can be used to override the default designation. Example .bib using this type:

Techreport is used for technical reports. The optional type field can be used to override the default designation “Tech. Rep.” Example .bib using this type:

The unpublished entry type is used for documents that have not been formally published. IEEE typically just uses “unpublished” for the required note field.

The electronic entry type is for internet references. IEEE formats electronic references differently by not using italics or quotes and separating fields with periods rather than commas. Also, the date is enclosed within parentheses and is placed closer to the title. This is probably done to emphasize that electronic references may not remain valid on the rapidly changing internet. Note also the liberal use of the howpublished field to describe the form or category of the entries. The organization and address fields may also be used. Example .bib using this type:

The nationality field provides a means to handle patents from different countries

The nationality should be capitalized. The assignee and address (of the assignee) fields are not used, however, they are provided. The type field provides a way to override the “patent” description with other patent related descriptions such as “patent application” or “patent request”:

The periodical entry type is used for journals and magazines.

The standard entry type is used for formally published standards. Alternatively, the misc entry type, along with its howpublished field, can be used to create references of standards.

Misc is the most flexible type and can be used when none of the other entry types are applicable. The howpublished field can be used to describe what exactly (or in what form) the reference is (or appears as). Possible applications include technical-report-like entries that lack an institution, white papers and data sheets.

Additional Comments

Because we are effectively creating multiple bibliographies, (one for the actual bibliography, and one for each list of references), the two LATEX commands \bibliographystyle{} and \bibliography{} are not used. They have been redefined to do nothing, and the equivalent of these commands are done automatically when necessary.

When there is a reference that should be included in the bibliography, but does not need to be explicitly referenced in the thesis, use the \nocite{} command. This command works like the \cite{} command, except it does not put the citation in the list of references, only in the bibliography. The \nocite{} command must appear after the first \newchapter{} command, or it will be ignored.

When using the option aparefs , and a citation does not have an author, (such as often occurs with a web page), the key field can be used to specify what to use in the citation instead of the author’s name.

About the Bibliography Format

The bibliography format used by the urithesis class is based on the IEEE format. See the article “How to Use the IEEEtran BIBTEX Style” by Michael Shell for more details.

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LaTeX forum ⇒ Theses, Books, Title pages ⇒ Masters/doctoral thesis bibliography style

Masters/doctoral thesis bibliography style.

Post by Michelle » Tue Mar 21, 2017 3:03 pm

Recommended reading 2024:

Post by Johannes_B » Tue Mar 21, 2017 3:16 pm

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How to Write a Thesis in LaTeX (Part 4): Bibliographies with BibLaTeX

Part 1 | Part 2 | Part 3 | Part 4 | Part 5

Author: Josh Cassidy (August 2013)

This five-part series of articles uses a combination of video and textual descriptions to teach the basics of writing a thesis using LaTeX. These tutorials were first published on the original ShareLateX blog site during August 2013; consequently, today's editor interface (Overleaf) has changed considerably due to the development of ShareLaTeX and the subsequent merger of ShareLaTeX and Overleaf. However, much of the content is still relevant and teaches you some basic LaTeX—skills and expertise that will apply across all platforms.

In the previous post we looked at using images and tables in our thesis. In this post we are going to look at adding a bibliography to our thesis. To do this we are going to use the biblatex package . This involves creating a list of sources in a separate file called a .bib file.

The Bib File

When we create this file we need to choose a name for it and save it as a .bib file rather than a .tex file.

Now every time we need to reference a source we can cite it in the text and then fill in the source details in the .bib file. First we'll look at filling in our .bib file and then we'll move on to discussing citations. To add a new entry to our .bib file we need to first tell BibLaTeX what type of source we are referencing. We do this using an @ symbol followed immediately by the source type.

Then comes an opening curly bracket and a citation key of our choice followed by a comma. We then need to tell it all the details it wants for that particular type of source. We do this using a list of keywords each followed by an equals sign and the corresponding information in curly brackets. Items in the list are separated by commas. Each recognised source type has a list of required details which we must provide. But we'll often want to give more details. For example, for an article entry we need to use the author , title , journaltitle and year or date keywords. For an online source we need to use the author or editor , title , year or date and url keywords, and finally for a book it's the author , title and year or date keywords. Here's an example of what they might look like filled-in:

All of the information about the recognised source types and all the keywords you can use can be found in the biblatex documentation .

Now let's return to the main .tex file. To set it up for a bibliography we need to load up the biblatex package using the \usepackage command. Also in the preamble we need to specify which .bib files we want to use by calling the \addbibresource command and entering the file name in the curly brackets including the .bib extension.

Now let's look at citations. To cite a source in the text we use one of the biblatex citation commands. The simplest is the \cite command which prints the citation without any brackets unless you are using the numeric or alphabetic styles. We'll discuss styles a little later on. For example we may cite a source in the text like this:

Another one is the \parencite command which prints citations in parentheses except when using the numeric or alphabetic styles when it uses square brackets. There are more citation commands available to you which again can be found in the biblatex documentation .

The citation commands in biblatex also give us the option of adding a prenote and postnote in as arguments:

• a prenote is a word or phrase like "see" that is inserted at the start of the citation;
• a postnote is text you want inserted at the end of the citation.

To add these notes in you uses two sets of square brackets in the citation command. If you only open one set of square brackets it will assume the contents of the brackets is a postnote , so if you only want a prenote make sure you still open the second set of square brackets and then just leave them empty. Here are some examples:

Now to actually get the bibliography printed in our thesis we use the \printbibliography command at the end of the document. By default the bibliography and citations use the numeric style which looks like this:

To change the style we pass more arguments into the \usepackage command in square brackets. For example this specifies the alphabetic style:

Which looks like this:

And this is the authoryear style:

Another thing we can change here is the way the bibliography is ordered. For example this sorts entries by year , name , title :

While this doesn't sort them at all but displays them in the order they are cited.

More information about the numerous styles and sorting options available can be found in the biblatex documentation . This concludes our discussion on adding a bibliography. In the final post of this series we'll look at customising some of the opening pages.

All articles in this series

• Part 1: Basic Structure ;
• Part 2: Page Layout ;
• Part 3: Figures, Subfigures and Tables ;
• Part 4: Bibliographies with BibLaTeX ;
• Part 5: Customising Your Title Page and Abstract .
• Documentation Home
• Learn LaTeX in 30 minutes

Overleaf guides

• Creating a document in Overleaf
• Uploading a project
• Copying a project
• Creating a project from a template
• Using the Overleaf project menu
• Including images in Overleaf
• Exporting your work from Overleaf
• Working offline in Overleaf
• Using Track Changes in Overleaf
• Using bibliographies in Overleaf
• Sharing your work with others
• Using the History feature
• Debugging Compilation timeout errors
• How-to guides
• Guide to Overleaf’s premium features

LaTeX Basics

• Creating your first LaTeX document
• Choosing a LaTeX Compiler
• Paragraphs and new lines
• Bold, italics and underlining

Mathematics

• Mathematical expressions
• Subscripts and superscripts
• Brackets and Parentheses
• Fractions and Binomials
• Aligning equations
• Spacing in math mode
• Integrals, sums and limits
• Display style in math mode
• List of Greek letters and math symbols
• Mathematical fonts
• Using the Symbol Palette in Overleaf

Figures and tables

• Inserting Images
• Positioning Images and Tables
• Lists of Tables and Figures
• Drawing Diagrams Directly in LaTeX
• TikZ package

References and Citations

• Bibliography management with bibtex
• Bibliography management with natbib
• Bibliography management with biblatex
• Bibtex bibliography styles
• Natbib bibliography styles
• Natbib citation styles
• Biblatex bibliography styles
• Biblatex citation styles
• Multilingual typesetting on Overleaf using polyglossia and fontspec
• Multilingual typesetting on Overleaf using babel and fontspec
• International language support
• Quotations and quotation marks

Document structure

• Sections and chapters
• Table of contents
• Cross referencing sections, equations and floats
• Nomenclatures
• Management in a large project
• Multi-file LaTeX projects
• Lengths in L a T e X
• Headers and footers
• Page numbering
• Paragraph formatting
• Line breaks and blank spaces
• Text alignment
• Page size and margins
• Single sided and double sided documents
• Multiple columns
• Code listing
• Code Highlighting with minted
• Using colours in LaTeX
• Margin notes
• Font sizes, families, and styles
• Font typefaces
• Supporting modern fonts with X Ǝ L a T e X

Presentations

• Environments

Field specific

• Theorems and proofs
• Chemistry formulae
• Feynman diagrams
• Molecular orbital diagrams
• Chess notation
• Knitting patterns
• CircuiTikz package
• Pgfplots package
• Typesetting exams in LaTeX
• Attribute Value Matrices

Class files

• Understanding packages and class files
• List of packages and class files
• Writing your own package
• Writing your own class

Advanced TeX/LaTeX

• In-depth technical articles on TeX/LaTeX

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BibTeX mastersthesis template

The mastersthesis entry type is intended to be used for a Master's thesis.

Minimal template

Minimal template with required fields only for a BibTeX mastersthesis entry.

Full template

Full template including required and optional fields for a BibTeX mastersthesis entry.