how to make cover letter on microsoft word

How to Create a Compelling Cover Letter in Microsoft Word

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Every time you apply for a job, it's a good idea to include a cover letter. Deciding how to write each one is hard, but at least you don’t have to start from scratch with their design.

Microsoft Word offers templates and welcomes third-party designs to help you create compelling cover letters. Here’s how to use such options in Word and make the best first impression possible to potential employers.

Use Microsoft Word’s Cover Letter Templates

Formal letters don’t have to be bland. Go to File > More templates on Word, and type “cover letter” in the search box. You’ll find several stylish designs that add structure and color to your document.

What reflects you better, a subtle or sharp color scheme? If you’re considering a bold header for your professional details, learn how to design letterheads on Word , too. You can even add your portrait to your cover letter.

Microsoft Word’s built-in templates also include fields for you to fill in with your information and that of your potential employer. They guide you in these small ways, some even providing a sample for your letter’s main body. It’s a good idea to rephrase that, though, to fit each job application.

If you don’t like any of the options on Word’s desktop app, explore more Microsoft cover letter templates online and download your favorites from there.

Use Third-Party Templates in Microsoft Word

You can create cover letters for your dream job on platforms besides Microsoft. If you’d rather stick with it, you’ll even come across third-party templates specifically designed for you to download and customize on Word. Here are some examples.

1. ResumeLab

Explore over 50 cover letter templates, ranging from minimalist to eye-catching designs. Keep in mind that a few of them are meant to be created on ResumeLab. The rest you can bring onto Word by clicking their Download it free here link.

You’ll be redirected to websites like Good Resume and Resume Genius , which help you quickly download your documents. Then, all you have to do is open them in Microsoft Word.

You’ll also notice that some cover letters on ResumeLab are edited versions of Word’s built-in templates, but this just adds to your selection and gives you more ideas.

2. Template.net

This is a popular site for templates of all kinds, including cover letters. For some designs, you pay a small fee, but Template.net has an impressive range of free options, too. What’s more, the download process is very easy.

Just browse its collection, click on a design you like, and select the Word button under Download Free Template . In the next window, hit Free Download . If you’re not signed in already, you’ll be asked to as the final step.

Follow Best Practices for Cover Letters

Familiarize yourself with the dos and don’ts of writing a cover letter . Remember these guidelines when selecting and customizing a template or crafting a cover letter from scratch. They boil down to the following rules.

1. Research Potential Employers

Do your research before writing or designing your cover letter. Get to know each company and even the recruiter you’re addressing. It’s the same strategy as tailoring your resume for different job types .

2. Tailor Your Cover Letter

When showcasing your skills and interest in a position, use your research to tailor your letter so that it grabs the recruiter’s attention and impresses them. Be smart, enthusiastic, and concise with your words.

3. Use Your Blank Space Wisely

Aim to limit your cover letter to one page. Any more than that, and you risk losing the recruiter’s interest. Think about what you need to say, including important and relevant details not covered in your resume. Express these things as succinctly as possible.

4. Your Visuals Should Complement and Not Overwhelm the Letter

Add a bit of color and texture, going for a subtle effect. You could even use some small icons, as long as they’re tasteful and discreet. Whatever you choose, keep these visuals on the letter’s edges, and don’t let them dominate the text.

5. Master Word’s Features That Benefit Cover Letters

For example, you can create your cover letter more efficiently by setting the text’s boundaries from the get-go. To do this, go to Layout > Margins . From the same toolbar, you can adjust paragraph spacing and indentation.

Through Insert > Pictures , you can import an image of your signature and place it at the end of the letter. Your header and footer can be customized from here, too.

Even the Mailing toolbar might be of interest. It can help streamline the process of writing and sending letters, as well as keeping track of recipients.

Good Planning and Wording Make the Best Cover Letters

Between Microsoft and other providers, you have access to a wide selection of templates for simple but attractive cover letters that you can personalize on Word. The app itself is full of useful writing and editing tools.

With this leg up, designing a cover letter for every occasion is easier. Sound research and planning in terms of how to approach each application can help polish the letter even more.

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Microsoft 365 Life Hacks > Writing > How to write a great cover letter for a job

How to write a great cover letter for a job

Job hunting can be tough—especially when it comes to your cover letter. Writing a unique, eye-catching cover letter for a job application is one of the toughest parts of the entire process.

To help you land your dream job, we’ve created this quick guide to writing a stand-out cover letter. Let’s dive in.

What is a cover letter?

Before you can write an outstanding cover letter for a job application, you’ve got to understand what it is.

Your resume lays down the facts about your professional history. Your cover letter puts all of that information in context. A good cover letter will contain:

• An explanation for why you are applying for a role
• A description of how your past work history makes you an outstanding candidate
• A hint of your soft skills and ability to adapt to a new work culture

Cover letter contents vary depending on your industry, work history, and the open job. There is no clear formula for writing one, though there are certain tips you can follow. Because there is no “right” way to craft a cover letter, templates will not be much help. While you can use a template to format your cover letter, you’ll want to write the bulk of it yourself.

The more unique and creative your cover letter is, the more likely a recruiter will contact you for an interview.

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Why is having a good cover letter important?

Cover letters are optional for some applications. In the current tight job market, employers try to make it easier for people to apply for their positions. However, that doesn’t mean that you shouldn’t write one.

Over half of senior managers say that cover letters are worthwhile. If other applicants don’t include a cover letter for a job and you do, you have already set yourself apart from the pack. If your cover letter is well-written, your initial impression gets more of a boost. Even if a cover letter isn’t requested, it’s a good move to include one anyway. Be sure to go the extra mile.

For jobs that do require cover letters, a well-written cover letter can easily prove your professionalism to recruiters.

Ten tips for writing a stand-out cover letter for a job

Cover letters are important, but how do you write one that recruiters and hiring managers won’t stop talking about? Here are ten top tips for crafting a cover letter for a job:

• Address your recruiter or hiring manager by name. Using your recipient’s name quickly makes your cover letter stand out. Addressing your recipient by name shows them that you’re willing to put that extra work in.
• Link your history to the job description. Carefully review the job description before you write your cover letter. Pick out a few leading job requirements, and connect your work history examples to those requirements.
• Show, don’t tell. Don’t just tell your audience about your achievements. Show them. Give examples, and try to include results where you can. Add in numbers where you can, too. Quantified results will stand out.
• Create a story. In your cover letter, demonstrate how your past work history has raised you to your present level. Then, explain how you will be able to succeed at the specific role you’re applying for. Think of it as a story with a strong narrative arc.
• Use an appropriate, approachable tone. Formal cover letters can seem off-putting in this day and age. Write in a casual yet professional tone. If your industry skews conservative or otherwise, keep that in mind.
• Insert your personality. Hiring teams want to know if you’ll be a flexible co-worker. Try to make your cover letter reflect your personality—especially if you’re naturally energetic, positive, or kind.
• Be honest. Don’t stretch the truth in your cover letter. In fact, this is the place to address any potential issues, like an employment gap or botched project. Honesty can be impressive, showing hiring managers how you would resolve a mistake or problem in your new role.
• Leave out what you can. Mainly, you don’t want to overwhelm your readers with information. They can ask follow-up questions during the interview. Leave out any history that isn’t necessary or relevant.
• End with a call of action. Don’t tell the letter recipient that you’d like for him or her to reach out immediately. That’s overstepping boundaries. But you should feel free to let them know that you’re excited to talk with them soon.
• Coordinate your letter with your resume. Finally, you can coordinate your cover letter with your resume. Ensure both documents use similar language. You can even ensure the design matches for that extra touch with cover letter and resume templates .

Overview: what your cover letter is really about

At the end of the day, the best way to write a good cover letter for a job is to be yourself and show how much you want the job. Ultimately, recruiters and hiring managers are looking for enthusiastic team members who are willing to work hard for good results.

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How to Use Cover Letter Templates in Word: Complete Guide

By Sheila Kravitz

Microsoft Word cover letter templates are specially designed documents that allow job candidates to create their letters more easily and quickly than they’d do from scratch. The structure, formatting, and layout are already set—all a candidate should do is add specific information about their professional history and skills.

In this article, we’re going to explore why you should use cover letter templates in Word and what types of templates you can find there. We’re also going to give you expert tips on how you can craft truly outstanding documents using Word as your tool of choice. 

Without further ado, let’s jump right in!

Key Takeaways

Using cover letter templates in Word speeds up and simplifies the document-creation process .

Microsoft Word offers free, premium, job-specific, and design-driven cover letter templates.

You can find templates, edit them, and download finished cover letters in the Microsoft Word app and on their web app .

To create an effective cover letter in Word, you should choose a template that reflects your industry, make it match your resume, tailor it to the job, and proofread it carefully.

Why Use a Cover Letter Template in Word?

You should use a cover letter template in Word to simplify and streamline the crafting process .

First, templates are carefully constructed by field experts to have a professional structure and design . Since they are preformatted, you can simply input your writing without changing anything, and you’ll know your cover letter adheres to industry norms.

All that saves time and effort you’d otherwise spend formatting your cover letter or creating it from scratch. Instead of facing a blank page at the beginning of the writing process, you can start with a ready-made document and only perform minimal adjustments before downloading a finished product.

Another reason for using a cover letter template in Word for your job application is cohesion . Word templates typically come in sets, allowing you to easily create a resume that matches your cover letter. The two documents will have the same design language, including font , colors, formatting, and more.

This leads to consistency in your approach and a level of polish that fits an adept professional . Prebuilt resumes and cover letters do most of the heavy lifting for you, so you don’t have to worry about whether every facet of their design is optimal or if you’ve included all the necessary sections.

Finally, you don’t even have to pay to use many cover letter templates in Word for your job application. While there are enticing premium options, there are also numerous free templates that you can use as you see fit.

4 Main Types of Cover Letter Templates

Let’s check out the main types of Word cover letter templates:

1. Free Cover Letter Templates

Many cover letter templates in Word are free, so you can modify and use them without a subscription . These templates significantly vary in design, so you are likely to find the one that best suits your needs.

Free cover letter templates are available to every job seeker and are a great option for various general purposes . You can find minimalist and simple cover letter templates in Word that emphasize your writing, or opt for more creative ones that feature colors and graphics.

These templates are great if you want to craft your cover letter quickly and with little effort. Furthermore, they are great regardless of the role or position you’re applying for —both entry-level candidates and senior corporate professionals can all benefit from them.

2. Premium Cover Letter Templates

Premium cover letter templates in Word offer exceptional variety and allow you to do much more than with free ones. They are available through the Microsoft 365 subscription, which includes thousands of premium fonts, icons, and stickers in addition to templates.

With a premium subscription, you also get to use Microsoft’s state-of-the-art AI solution , Copilot Pro, which can help with writing, spelling, and grammar.

Still, while Microsoft Word's multipurpose nature makes its templates great for general situations, tailored solutions always offer more benefits. That’s why we recommend you use Resume.co’s cover letter builder for all your job-hunting needs.

With our software solution, you can create an entire cover letter from scratch with the assistance of our powerful AI helper . And that’s not all; you can even import your resume and effortlessly craft a cover letter that matches it perfectly!

3. Job-Specific Cover Letter Templates

Job-specific Word cover letter templates work best in specific industries or roles within them .

For instance, a cover letter for a UI/UX designer features a sleek and contemporary design conceptualized to highlight a candidate’s UX skills. On the other hand, a registered nurse cover letter template features a soft color palette to emphasize the job seeker’s friendliness and approachability .

Ultimately, each letter is designed to grab the attention of the hiring manager in that industry. That’s because a role-specific cover letter subtly indicates your in-depth knowledge of the field and a clear understanding of the job that you’re applying for.

4. Design-Driven Cover Letter Templates

Design-drive cover letter templates in Word combine visual and written language to create a compelling document that hiring managers will want to read. They are perfect for design-focused professionals and those who want to leverage artistic aspects of their cover letters, like layout and typography .

The styles of these cover letter templates range from contemporary to minimalist , catering to a wide range of creative professionals. You can find everything from subtle and elegant cover letters to bold and vivid compositions.

Moreover, if you’re in fields like fashion, marketing, graphic design, and similar, you can use design-driven cover letter templates to accentuate your artistic tendencies . Not only that, but with a professionally made template, you can rest assured knowing you won’t make mistakes when incorporating design into such a formal document.

Cover letter templates

Where to find cover letter templates in word.

You can find cover letter templates in Word in two places : in the Microsoft Word app and on the web. Let’s examine both of these methods:

In the Microsoft Word App

The Microsoft Word app is downloadable software that you can use on your computer even without an internet connection.

Once you have the app installed on your device—be it a Windows or MacOS computer, smartphone, or tablet—you can find the templates in the menu bar . Select “File” and then “New,” and you’ll find an endless assortment of templates to choose from, including those for cover letters.

After picking your favorite, you can use the countless customization tools Microsoft Word offers to fine-tune the document and align it to your needs. Finally, once you’ve finished writing and formatting your cover letter, you can save it or export it into the file type of your choice .

Keep in mind that you need a premium Microsoft 365 subscription to download and install Word on your PC. The upside is that you gain access to all the premium features and design elements we discussed previously, such as fonts, graphics, and AI, this way.

On the Web App

You can access cover letter templates in Word directly via the Microsoft website . Simply head to their “ Create ” section and use the search bar to look up samples of cover letters.

Once you find a design you like, you can either download it and use it with your Microsoft Word app or customize it on the web. To use the web option, you’ll first need to create a free account using your email address .

After that, your cover letter template of choice will open in an environment similar to the one in the Microsoft Word app. Online Word has the same functionality and can be used in your browser .

You can use it to customize your cover letter , insert necessary graphical elements, add writing, and then export the document as different file types, including PDF and DOC.

5 Tips for Creating an Effective Cover Letter in Word

Before we conclude this thorough guide, here are a few expert tips on how you can create an outstanding cover letter in Word:

Tips for Creating an Effective Cover Letter in Word

You should maintain consistency between your cover letter and resume. The two documents should match one another in layouts, fonts, colors, and contents. This way, you highlight your professionalism, attention to detail, and organizational skills .

When you save your cover letter, you should use a professional file name , such as “FirstName_LastName_CoverLetter.pdf.” This makes it clear what the document is about and helps recruiters and hiring managers identify, sort, and find it.

To maximize your chances of impressing hiring managers, you should choose a cover letter template in Word that matches your profession . For instance, if you’re after a corporate role, you’ll likely benefit from a traditional layout, while creative jobs generally call for design-driven templates.

Customize the content and format of your cover letter template in Word until it’s tailored to the job that you’re applying for. This includes highlighting the most relevant skills and qualifications you know recruiters are looking for in the right manner.

Be sure to proofread and polish your cover letter before submitting it so that it doesn’t contain any spelling or grammatical errors .

Final Thoughts

Using cover letter templates is one of the best ways to create a spotless document and increase your chances of landing a job . Templates make it so you don’t have to worry about the layout, format, and sections of your letter. Instead, you should only focus on adding your details and writing an exceptional body.

Ultimately, while there are many job-winning cover letter examples created using Word templates, it’s often better to use software designed by industry experts . That’s why we recommend checking out the ready-made templates our cover letter builder offers at Resume.co to maximize your chances of success.

Create your cover letter once, use it everywhere

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Free Cover Letter Templates for Microsoft Word

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Tips for Writing an Interview-Winning Cover Letter

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A good cover letter can mean the difference between catching the hiring manager’s attention and languishing in job search limbo. But many job seekers find it hard to stare down that blank page. How do you summarize your most important qualifications in a way that makes it clear that you’re the best candidate for the job? Cover letter templates can help.

A cover letter template provides a "fill-in the-blank" format. You can use it to create your own letter to send with your resume when you apply for a job.

Using a template saves you a few steps and helps you structure your letter in a professional way.

Free Microsoft cover letter templates are available online from Microsoft Office Online, as a download for Microsoft Word users, or are available within your Word program.

Note that not all templates may work with all versions of Word, so check before you download. There will be a message next to the download button advising if there are restrictions.

Not a Microsoft user? Google Docs also has  free template samples  available for letters and resumes. Using any of these templates can help you to feel confident that you are properly writing and  formatting your cover letter .

Free Microsoft Word Cover Letter Templates

There are a variety of templates available for Microsoft Word. Template options include  general cover letters  and both job- and career-specific cover letter samples. For example, there are cover letter templates for professionals, temporary workers, and candidates who are sending in their resumes unsolicited.

Microsoft Word also offers a variety of different cover letter template designs, with resume templates to match. Note that if you choose one of these fancier template designs, you’ll want to choose a resume template to match.

Be consistent in your application materials, whether it’s matching your cover letter to your resume or choosing a font or format. That way, hiring managers can focus on your work experience—not your stylistic choices.

Access Cover Letters From Your Computer

Open Microsoft Word, then click on:

Then, search for online templates by typing your keywords (e.g., “cover letter”) in the field provided. You can also click on the "Resumes and Cover Letters" category to get more options. Review the available options and choose the design you like best.

If you don’t own a copy of Microsoft Office or a subscription to Microsoft 365, you can still access  cover letter templates . These templates are free and editable online.

Visit the  Microsoft Cover Letter Templates  website, browse the cover letter templates, then click on the title to preview the sample. You'll need to sign up for a free account to edit the document.

Once you find a template you like, click Edit In Browser, then follow the instructions to customize and save your cover letter. There are also sets, which include matching resumes and cover letters, available to use.

Use the Template to Create a Customized Cover Letter

Once you have downloaded or opened  a cover letter template file , type over the text in the file to create your own  personalized cover letter .

The template will include all the relevant information that you need to include in your document. Simply change the generic version to include your personal and professional information.

It's a good idea to include additional details about your qualifications and experience. Take the time to  match your qualifications to the job description . Include  keywords related to your skills and achievements.

To  customize your cover letter  further, look for a contact person at the company, ideally the hiring manager or HR contact, and address the letter to this person. If you have an employee contact at the company who is willing to refer you, be sure to mention them in the first paragraph of your cover letter. Employee referrals carry a lot of weight with hiring managers.

Double-check to make sure there is none of the template information left in your final saved version. Finally, carefully proofread for grammar and typographical errors before saving and sending your cover letter.

To avoid sending a blank template or the wrong version of your cover letter,  choose a file name  that’s easy to remember. It should always include your name and may also contain the name of the position for which you’re applying. 

Avoid version numbers and cutesy nicknames when choosing a file name for your resume.

• Send one.  Even when an employer does not directly ask for one, be sure  always to send a cover letter . The only time you don’t want to send one is when the job listing says not to.
• Review examples . Review cover letter examples and tips for how to write a cover letter , so yours makes the best impression.
• Customize each letter.  It might seem tedious, be it is important to  customize each cover letter  to fit the specific job you are applying for. It will make your letter stand out.
• Highlight relevant qualifications.  In your cover letter, address one or two skills or qualifications that you have that match the job description. Provide a specific example of a time you demonstrated each of these qualifications. These examples will make your cover letter different from your resume, which is important.
• Explain any potential issues.  You can use your cover letter to go into detail about something in your resume that needs explaining. For example, a cover letter is a good place to talk about a  career shift  or  explain an extended gap in employment .
• Carefully edit your letter.  Be sure to edit each cover letter before sending it thoroughly. Consider asking a friend or family member, or a  career counselor , to read over your cover letter.

More Templates for Resumes and Letters

Microsoft letter templates are available as a free download for Microsoft Word users or are available within your Word program, to use to create a variety of letters. There are letter templates for cover letters,  resignation letters ,  reference letters , thank you letters, interview letters, and a variety of business letters.

Additionally,  Microsoft resume templates  are available as a free download for Microsoft Word users to use to create a resume. Microsoft Word resume options include basic resumes, job-specific resumes, and career-specific resumes.

Keep cover letters with your resume in Word

Job hunting electronically requires finesse. Keeping your cover letter with your resume , in a single document lessens the chance of losing that impressive letter, and it's easier for a potential employer to print. Here is one way to optimize your time and, maybe, impress a hiring manager.

Creating sections for a cover letter and resume

To keep your cover letter and your resume together, you can create them in the same document and use a separate section, with different information and formatting , for each.

Note:  You can use the same technique to create title pages, tables of contents, and other pages where you want different margins and headers and footers.

Insert a section break

Go to File > Options .

Select > Display .

Under Always show these formatting marks on the screen , select Paragraph marks .

Click or tap where you want to insert a section break for your cover letter.

Go to Layout  and select the down arrow next to Breaks .

Under Section Breaks , select Next Page .

Cover letter header

Cover letter footer

Resume header

Section break

Make the header and footer different from the previous section

Select the first page of the resume (not cover letter).

Go to Insert > Header .

Select Edit Header .

Click or tap anywhere in the header and select Link to Previous to clear it.

Select Close Header and Footer .

Start your resume headers and footers on the second page of your resume

Select the second page of the resume.

Click or tap anywhere in the header and select Different First Page .

Use different layouts for your cover letter and your resume

Set the layout for your cover letter, and then select the first page of your resume.

Under Apply to , select This point forward .

Make your layout changes and select OK .

Resume footer

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Write an outstanding cover letter with Microsoft Create and Copilot

april 11, 2024

by Deb Ashby

My colleague Pam has been part of my team for eight years, but she recently decided to start pursuing new career opportunities. Even though I’ll miss her, I happily agreed to help her revamp her cover letter to help her job applications stand out.

The problem? Despite her robust resume , Pam faced continuous rejections from every job she applied for! So, Pam and I embarked on a mission to uplevel her cover letter, leveraging Microsoft Copilot’s powerful AI features along the way.

The challenge: A lackluster cover letter

When I reviewed Pam’s cover letter, the root of the problem was obvious: the letter failed to showcase Pam’s unique skills and vibrant personality.

On top of that, the overall presentation of the cover letter was uninspiring. It would be easy for a letter like this to get lost in a pile of applications.

The solution: A makeover using Microsoft Create and Copilot

Eager to turn things around, we headed to Microsoft Create, an innovative platform designed to fuel creativity and efficiency. Our first step was to find a suitable Word template for cover letters that could serve as a solid foundation for Pam's letter.

With a plethora of options at our fingertips, we selected a design that aligned with Pam's professional persona, ensuring we had a head start with a visually appealing layout.

Next, we turned to Copilot for assistance with the wording. Using Microsoft Edge, we launched Copilot for Bing and wrote a prompt detailing what Pam wanted to convey in her cover letter.

The suggestions provided by Copilot were impressive, offering the blend of professionalism and personality that Pam's original draft was missing. We copied the suggested content and seamlessly integrated it into our chosen template. Pam then customized the letter a bit further to her liking.

The outcome: A cover letter that stands out

The transformation was remarkable! In just a few minutes, Pam's cover letter went from mundane to magnificent.

The new cover letter radiates Pam’s professional strengths and dynamic character.

Best of all, Pam’s newfound confidence in her application materials has opened doors to more interviews and opportunities. That’s the difference a well-crafted cover letter can make.

Express yourself with Microsoft Create and Copilot

In today's competitive job market, it's not just about what you say—it's all about how you present it. With the right tools and a dash of creativity, you can craft a letter that captures your essence and gets attention from potential employers.

If you're looking to elevate your own application materials, I encourage you to explore the templates and resources available through Microsoft Create and Copilot. With the right design and a boost from AI, there’s no stopping you from making a lasting impression in all your professional endeavors!

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