reference letter sample for phd student

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Letter of Recommendation for PhD: Sample, Examples & PDFs

• Last Updated On August 14, 2024
• Published In General

Did you know that by 2030, over 8,00,000 people in the US will get their doctorates? That’s a lot of competition! To stand out, you need more than just strong grades. Letters of recommendation offer a crucial personal perspective on your research abilities.

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These letters, written by professors or supervisors, highlight your potential and confirm your application’s claims. Admissions committees rely on them to make informed decisions.

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This guide will help you create an influential letter of recommendation for a PhD that opens doors and advances your academic journey. Dive in!

Key Highlights

Here is a quick overview of everything you will learn in greater detail in this blog on the letter of recommendation for a PhD program.

What is a Letter of Recommendation for a PhD Program?

A Letter of Recommendation, or LOR, is a crucial component of your PhD application. It provides valuable insights into your academic brilliance, personal character, and research potential from a trusted source, such as a professor or employer. 

Many universities in the United States, such as Harvard University and Stanford University , mandate the submission of two to three academic Letters of Recommendation for PhD applicants. 

Crafting a compelling LOR can be challenging, which makes having a sample LOR an invaluable resource. By studying a well-structured sample, you can effectively highlight your strengths and experiences, impressing the admissions committee.

What is the Need for Letter of Recommendation for a PhD Student?

A letter of recommendation is crucial for PhD students because it offers a detailed look at your academic skills, research potential, and personal qualities from someone who knows you well. 

Universities like Stanford require three letters of recommendation for their PhD programs. Admissions committees use these letters to understand your past achievements, work ethic, and fit for advanced study. 

LOR’s often highlight your strengths, accomplishments, and specific contributions to research projects. This outside perspective helps set you apart in a competitive selection process, showing you have the skills, dedication, and curiosity needed for the program.

Whom Should You Ask for a Letter of Recommendation for a PhD?

Selecting the right recommender is critical in crafting a compelling letter of recommendation for a PhD. Your recommender should be a determined advocate capable of providing an unbiased assessment. 

Given that 25% of the US’s one million foreign student population is Indian, competition is fierce. Unlike self-authored documents, an LOR offers an external perspective exclusively shaped by the recommender’s observations. This unique viewpoint is invaluable. 

Your PhD recommender should be someone who:

• Has a good rapport with you.
• Understand your strengths, weaknesses, and potential.
• Has witnessed your academic and professional growth.
• Is familiar with your research interests.
• Believes in your research goals.

2 Types of Letter of Recommendation for a PhD Program

Securing admission to a prestigious PhD program like MIT’s is highly competitive. A critical factor in your application is the strength of your Letters of Recommendation (LORs). Universities like MIT often require three LORs, with a strong preference for academic references who can testify to your research potential.

Of course, you might be eager to check out a sample letter of recommendation for a PhD. However, you first need to understand the types of LORs, listed below.

1. Academic LOR

An academic LOR is typically penned by a professor or academic advisor who can confirm your intellectual abilities and scholarly potential. 

A letter of recommendation for a PhD dives deeper into your research aptitude, critical thinking skills, and independent research capabilities. This type of recommendation emphasises your readiness for doctoral-level research.

2. Professional LOR

A professional LOR is typically authored by a supervisor or manager from your workplace. A letter of recommendation for a PhD from an employer should emphasise your research contributions, problem-solving abilities, and potential for independent scholarly work. 

It should demonstrate how your practical experience has equipped you with the foundation to excel in doctoral studies.

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Letter of recommendation for phd sample: structure.

When constructing a compelling letter of recommendation for a PhD program, academic and professional recommendations are typically the most sought-after types. These letters are the unsung heroes of your application, providing crucial external validation of your qualifications.

Here’s a quick overview of a Letter of Recommendation (LOR) sample structure.

Letter of Recommendation for PhD Sample: Format

While you’re likely engaged in GRE preparation and other PhD application requirements, don’t forget to notice the critical role of a strong letter of recommendation for a PhD. This document can significantly influence your admission chances, making crafting a compelling and well-structured LOR essential.

Here is the format you need to follow for your sample letter of recommendation for PhD.

Letter of Recommendation for PhD Sample

A sample letter of recommendation for a PhD program can provide valuable guidance in crafting a compelling recommendation. However, it’s essential to remember that these samples are for illustrative purposes only and should not be copied directly. 

Below, you’ll find sample LORs for the two primary types of recommendations: academic and professional. These examples demonstrate how your professors or supervisors can effectively articulate your qualifications for doctoral studies.

Academic Letter Of Recommendation for a PhD: Example

DISCLAIMER: The name “Rose Tennent” is used in this sample LOR for illustrative purposes only. 

Dr. [Full Name]

Professor of [Department]

[University Name]

[University Address]

[City, State ZIP Code]

[Email Address]

[Phone Number]

I am delighted to write this letter of recommendation for Rose Tennent, who has been an exemplary student in my [Course Name] class at the [College/University Name]. I have had the privilege of teaching Rose for the past [Mention Years], during which time she has consistently impressed me with her intellectual curiosity, dedication, and exceptional academic abilities. Rose has consistently demonstrated a profound understanding of [Subject Area] concepts and theories. Her ability to analyse complex problems, develop innovative solutions, and articulate her ideas clearly is exceptional. 

For instance, in a class project on [Project Topic], Rose took the initiative to explore [Specific Aspect of Project] in depth. Her research was meticulous, and her findings were presented clearly and precisely. Beyond her academic achievements, Rose has shown a remarkable aptitude for [Specific Skill, e.g., data analysis, research methodology]. Her proficiency in [Software or Tool] was evident in her coursework, where she produced exceptional results. Her ability to [Specific Skill Application] significantly enhanced her work’s quality and demonstrated her research potential.

Rose’s dedication to her studies is unparalleled. She consistently sought opportunities to challenge herself inside and outside the classroom. She participated actively in class discussions, offering insightful perspectives and stimulating intellectual debate. Her enthusiasm for learning is contagious, and she can inspire and motivate her peers.

Furthermore, Rose has demonstrated exceptional research potential. As a research assistant on my project, [Project Title], she significantly contributed to data collection, analysis, and interpretation. Her attention to detail and strong analytical skills allowed her to identify patterns and trends that were instrumental in advancing our research. Rose is also a highly collaborative and supportive classmate. She is always willing to help her peers and has a strong sense of teamwork. Her positive attitude and infectious enthusiasm create a supportive learning environment for everyone.

In conclusion, Rose Tennent is an exceptional student with a bright future. Her intellectual abilities, strong work ethic, and collaborative spirit make her an ideal candidate for a PhD program. I wholeheartedly recommend her for admission to your program and am confident she will significantly contribute to your academic community. Please do not hesitate to contact me if you require any further information.

[Full Name]

Professional Letter Of Recommendation for a PhD: Example

DISCLAIMER: The name “John Smith” is used in this sample LOR for illustrative purposes only. 

Research Scientist

[Company Name]

[Company Address]

I am delighted to write this letter of recommendation in solid support of John Smith, who has been an exceptional research team member at [Company Name] for the past three years. During this time, I have had the pleasure of directly supervising John Smith and witnessing firsthand his remarkable intellectual abilities, unwavering dedication, and exceptional problem-solving skills.

John Smith has consistently exceeded expectations in his role as a research scientist. His contributions to our team have been invaluable, particularly in [specific research area]. For instance, his pivotal role in the [project name] initiative was instrumental in achieving [specific outcome]. John Smith demonstrated a deep understanding of the complex challenges associated with this project and developed innovative solutions that significantly advanced our research goals.

One of John Smith’s most impressive qualities is his ability to blend theoretical knowledge with practical application seamlessly. His work on [specific project or task] is a prime example. By [briefly describing particular actions taken], John Smith could [quantifiable result]. This achievement highlights his exceptional analytical skills and ability to translate complex scientific concepts into tangible outcomes.

Beyond his technical expertise, John Smith possesses exceptional interpersonal and communication skills. He is a collaborative team player who readily shares his knowledge and insights with colleagues. His ability to articulate complex ideas clearly and concisely has been invaluable in internal and external presentations. John Smith has also taken on leadership roles within the team, mentoring junior researchers and fostering a positive and productive work environment.

John Smith’s enthusiasm for research and relentless pursuit of knowledge are truly inspiring. He is constantly seeking out new challenges and opportunities for growth. For example, [describe a specific instance of initiative or self-directed learning]. This proactive approach to his work demonstrates his intellectual curiosity and commitment to professional development.

I am confident that John Smith possesses the intellectual capacity, technical skills, and personal qualities necessary to excel in a PhD program. His strong foundation in [specific field] and his passion for research make him an ideal candidate for advanced studies. I wholeheartedly recommend John Smith for admission to your program, and he will be a valuable asset to your research community. Please do not hesitate to contact me if you require any further information.

Struggling with your LOR? Join LeapScholar’s live events now! Network with other students and get expert advice on how to create a winning recommendation letter.

Vocabulary for Writing a Letter of Recommendation for a PhD Program

A compelling Letter of Recommendation (LOR) requires proper structure and precise language. The words used can profoundly influence the admissions committee’s perception of you. 

Below, you’ll find a selection of vocabulary to enhance your LOR’s impact. 

Remember, these words are merely suggestions to complement your writing, and thoughtful use will improve your LOR’s professionalism and appeal.

Letter of Recommendation for a PhD Program: Guidelines for Top Universities

When universities offer PhD programs, they want to pick candidates who can work well with mentors and achieve great results. They expect you to be dedicated and focused on your chosen field. 

Letters of recommendation are crucial in helping them find the right fit. You will find the requirements for a letter of recommendation for a PhD from the famous institutions listed below.

8 Tips to Write A Better Letter of Recommendation for a PhD Program

Are you aspiring to join the ranks of 1.3 million Indian students pursuing higher education, such as PhDs abroad ? Then, crafting exceptional LORs is crucial. 

This section will highlight typical letter of recommendation for a PhD program mistakes to avoid. A little motivation: The average monthly salary for a research scientist in the US and UK is INR 1.2Cr ($144K) and INR 55.8L (£52K). 

Now, please find below the essential tips for writing a compelling letter of recommendation for a PhD program.

• Strategic Recommender Selection: Carefully choose recommenders who align with your PhD program’s requirements and can effectively highlight your strengths.
• Open Communication: Maintain regular contact with your recommenders, sharing your research goals and achievements to provide them with plenty of information.
• Diverse Perspectives: Encourage each recommender to focus on different aspects of your qualifications to create a well-rounded picture.
• Timely Submission: To avoid last-minute stress, ensure that online recommendation forms are submitted well in advance of the application deadline.
• Authenticity and Accuracy: Emphasise the importance of honest and detailed information in the LOR, avoiding exaggeration or false claims.
• Clear Relationship: The recommender’s relationship with you should be established within the letter.
• Highlight Strengths: The LOR should effectively showcase your unique qualities, abilities, and potential for doctoral research.
• Avoid Generic Templates: Encourage recommenders to write personalised letters that avoid generic or formulaic language.

To Conclude

Imagine yourself studying for a PhD at prestigious institutions like Stanford University or Oxford University , followed by a fulfilling career as a research scientist earning competitive salaries—up to INR 1.2Cr ($144K) and INR 55.8L (£52K) per year, respectively. 

Achieving this dream begins with a strong Letter of Recommendation for a PhD program. Our expert counsellors at Leap Scholar are dedicated to helping you craft a standout LOR and guiding you through the entire admissions process. Let us help you realise your potential.

Take the first step towards your ideal future. Book a consultation now .

Also Read: Study PhD Abroad for Indian Students

Frequently Asked Questions

Q. what is a letter of recommendation for a phd.

A. A Letter of Recommendation for a PhD is a critical document in your application process. It provides insights into your academic brilliance, personal character, and research potential from a trusted source, such as a professor or employer. This letter helps admissions committees evaluate your readiness and fit for a doctoral program.

Q. Who should I ask to craft a Letter of Recommendation for my PhD application?

A. It’s essential to choose recommenders who know you well and can confirm your abilities. Ideally, this would be a professor familiar with your academic performance or a supervisor who understands your professional contributions. They should be able to provide a detailed assessment of your strengths, achievements, and potential for research.

Q. How many Letters of Recommendation do I need for a PhD application?

A. Most universities require two to three letters of recommendation for PhD applications. These letters should come from individuals who can attest to different aspects of your abilities and potential, ensuring a well-rounded view of your qualifications.

Q. What are the types of Letters of Recommendation for PhD programs?

A. There are two primary types of LORs: Academic and Professional. An Academic LOR is written by a faculty member who can highlight your intellectual abilities and research potential. A Professional LOR, on the other hand, is provided by an employer or supervisor who can discuss your skills and contributions in a workplace setting.

Q. How long should a Letter of Recommendation for a PhD be?

A. A typical LOR should be 400-500 words, spanning one to two pages. It should provide a comprehensive view of your qualifications, achievements, and potential without being overly verbose or too brief.

Q. How does a Letter of Recommendation for PhD admission impact my application?

A. A Letter of Recommendation for PhD admission is crucial because it provides an external perspective on your abilities, character, and potential as a researcher.  This letter helps the admissions committee understand your readiness for a doctoral program by highlighting your academic achievements and personal qualities, offering insights beyond what grades and test scores can convey.

Q. How can a sample LOR help me write my recommendation?

A. A sample LOR can provide a useful template or guide, showing how to structure the letter and what elements to include. It helps you understand how to effectively highlight your strengths and tailor the letter to the specific program you’re applying to.

Q. How should I format a Letter of Recommendation for a PhD?

A. Use Times New Roman font, size 10 to 12, with 1-inch margins. The letter should be single-spaced with double spaces between paragraphs, left-aligned, and include the recommender’s signature and contact information.

Q. What common mistakes should be avoided in a Letter of Recommendation for a PhD?

A. Avoid generic or vague language, unclear descriptions of your relationship with the recommender, and late submissions. Ensure the letter is honest and detailed and highlights your strengths and unique qualities.

Q. Can a Letter of Recommendation for a PhD impact my application?

A. Absolutely. A strong LOR can significantly influence the admissions committee by providing validation of your academic and research capabilities. It adds a personal dimension to your application that grades and test scores alone cannot convey.

Q. What should I include in a Letter of Recommendation for a PhD application?

A. When writing a Letter of Recommendation for a PhD application, include details about your relationship with the applicant, their academic and research achievements, and specific examples of their skills and contributions.  The letter should also discuss the applicant’s potential for success in a doctoral program, and why they are a strong candidate for the PhD program they are applying to.

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Letter Of Recommendation for PhD: Sample, Format And How to Write

Updated on 19 july, 2024.

Urvi Agrawal

A letter of recommendation for PhD, or LOR for a PhD is an important document required for admission into PhD programs at foreign institutions if you are planning to  study abroad . While scores, transcripts, and other vital documents are mostly factual, the LOR is an independent and objective analysis of applicants. 

Many students question me about the number of LORs that need to be submitted. Based on my research about the admission process of various universities, I have realized that most PhD courses usually require two to three recommendations. These provide committees with an overview of the applicant’s core strengths, skills, and accomplishments. 

Let’s dive deeper into the recommendation letters for PhD, their format, and samples.

Table of Contents

What is the need for letter of recommendation for phd students, whom should you ask for phd lor.

• Academic LOR:
• Professional LOR:

Introduction:

Conclusion:, lor for phd: guidelines, popular guides to simplify your study abroad journey, sample lor for phd:, important tips to write lor for phd, download country guides (free pdfs).

A letter of recommendation is crucial for PhD students as it provides a comprehensive evaluation of their academic abilities, research potential, and personal qualities from a credible source. 

Admissions committees rely on these letters to gain insight into the applicant's previous achievements, work ethic, and suitability for advanced study. Such letters often highlight the student's strengths, accomplishments, and specific examples of their contributions to research projects.

This external validation helps differentiate candidates in a competitive selection process, ensuring that those with the necessary skills, dedication, and intellectual curiosity are chosen for the program.

The vital part of writing a LOR is choosing the right recommender. For a PhD SOP, the recommender should be someone who can endorse your candidacy and provide an unbiased application essay. Since all the other documents are self-prepared, they are likely to be biased. LOR provides an external perspective, which entirely depends on your recommender. It is unique because it is your assessment from an external viewpoint. Your recommender for PhD should be someone who can be described as follows:

One who has a good rapport.

Who understands your personality, achievements, and capabilities.

With whom you have shared your academic and professional experiences and journey 

Who is aware of your current research ideas

Who supports your research ideas.

Types of LOR for PhD

International universities offering PhDs require two to three LORs, depending on your academic and professional experience. Two academic LORs are needed, and one professional LOR is required if you have work experience. Basically, the LOR for a PhD is classified into two categories:

Academic LOR: 

An Academic letter of recommendation is provided by the professor of your educational institution. Most commonly, you are asked to provide two academic LORs for a PhD at an international university. In such LORs, professors need to highlight the applicant’s capabilities and achievements. It should reflect the recommender’s perspective on you and your research ideas.

Professional LOR: 

The applicant’s professional letter of recommendation asks if they have any work experience. Only one professional LOR is needed in that case. It is provided by your immediate supervisor or employer. It should reflect the recommender’s perspective on your professional ability to work within a team.

How to write LOR for PhD

When your recommender is willing to write your LOR for a PhD, you should share your research ideas, achievements, capabilities, objectives, and relevant information. The format of the LOR should consist of the answers to several questions related to your suitability for a PhD. The LOR, whether academic or professional, written by your recommender should sound realistic and authentic. The standard LOR format for PhDs should have the following details:

This part of the LOR should include the details regarding the recommender. It is a brief introduction of the recommender, with their current designation and professional experience mentioned in the LOR. They also need to mention their relationship with and duration of association with the applicant. The details of the recommender’s association and guidance must be mentioned in the LOR.

It includes the details of the applicant’s technical skills, certification, internship work, research ideas, research outcomes, research goals, capabilities, qualities, work experience, presentations, seminars, extracurricular activities, etc. It is quite crucial to add all the relevant information required to consider the applicant’s candidacy and future undertakings. 

This last part of the LOR format summarizes the applicant’s desire for the PhD program. The closing part of the LOR essay application includes the recommender’s signature and contact details.

An excellent LOR for PhD highlights at least three attributes of the aspirant – a social attribute and two subject-linked or technical attributes. Here are some notable guidelines:

The LOR should be 1-2 pages long with 5-6 paragraphs. 

Recommenders should start the LOR by introducing themselves and the aspirant.

Recommenders should also discuss how and from when they are professionally related to the applicants in the first paragraph. 

The following paragraphs should be divided into three segments, each highlighting the aspirant’s particular skill or quality.

Recommenders should emphasize applicant’s analytical abilities, subject knowledge, time management skills, dedication, responsibility, research abilities, etc. 

The conclusion will sum up the qualities of the aspirant while ending with a solid recommendation to the university for accepting the application.

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The following sample LOR for a PhD is one of many ways of writing it.

Dear [recipient’s name] or To Whom it May Concern

I am pleased to get the chance to recommend (name of applicant) for the PhD position in (course/study area name) at your institution. I have taught (name of applicant) for the last (tenure in years) in the areas of (subject areas). I will be delighted to witness him/her excelling in this particular field. The topic (title) proposed by him/her is vital for the modern-day scenario and needs extensive research. It will be beneficial for all the industry stakeholders in the (sector name) and also academicians who can access real-time insights on the subject. (Name of applicant) has completed a research project over a period of (duration) on (name of project) under my supervision. I have witnessed his/her work efficiency, critical thinking abilities, and inquisitiveness regarding various findings. He/she also has brilliant communication skills and the ability to mentor and guide peers. (Name) has a down-to-earth nature and respects others while adhering to rules and regulations. His/her independent or group work on research projects and studies has been immensely satisfying. He/she is an analytical thinker and is stimulated by new academic challenges. This trait makes him/her strive for innovative solutions to real-world problems with a strong desire to improve the world around. Hectic timelines, various constraints, tough work conditions, multitasking, and dealing with multiple people along the way, are things that he/she can tackle with ease while delivering work seamlessly. With these positive abilities, he/she will be an asset to any institution. (Name) has improved consistently every year and is a deserving candidate for an opportunity to work in the field of (topic name). I would be delighted if my recommendation helped him/her obtain admission in to (course name).  If you have any queries regarding research, academics, or other areas pertaining to (applicant name’s) candidature, please feel free to reach me at the following phone or email address. I am usually available on the phone between Monday and Friday from time to time, i.e.,11 am to 4 pm. Sincerely, (Name of Referee) Designation: Phone Number: Email ID:

The following important tips should be considered while writing an LOR for a PhD:

The selection of the right recommender is crucial. Choose your recommender carefully who meets the specifications mentioned in your PhD application.

Choosing your recommenders with finer academic and professional qualifications is of utmost importance.

Stay in contact with your potential recommenders and maintain good communication with them in advance.

Share your research proposal, goals, and achievements with your recommenders.

Your LORs for a PhD should differ from each other.

Your LOR should showcase your qualities, capabilities, and strengths. 

Online recommendation forms should be submitted well before the deadline.

The letter should be realistic and unbiased.

The relationship between the recommender and the applicant should be demonstrated clearly.

All the information stated in the LOR should be genuine, authentic, and accurate. Ensure that no information is false or exaggerated.

A well-crafted Letter of Recommendation is a crucial component of any PhD application, serving as a testament to the candidate's academic abilities, research potential, and character. For recommenders, it's important to provide a balanced, honest, and detailed account of the candidate’s capabilities, tailoring the letter to highlight qualities that are most relevant to the PhD program. For applicants, choosing the right recommenders and ensuring they understand the importance of the letter in the context of a PhD application is key. 

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How long is a letter of recommendation for a PhD?

A letter of recommendation for a PhD program is typically one to two pages long. It should be concise yet thorough, offering detailed insights into the candidate’s qualifications, academic achievements, and research potential. The length ensures that the recommender can provide specific examples and anecdotes that highlight the applicant's strengths and suitability for the program while maintaining clarity and focus.

Who should write my PhD letter of recommendation?

A PhD letter of recommendation should be written by someone who knows the applicant well academically and professionally. Ideal recommenders include professors, research supervisors, or professional mentors who have closely observed the applicant’s work, capabilities, and potential. Their credibility and detailed understanding of the applicant's skills and achievements add significant weight to the recommendation.

Can I get a recommendation letter from a PhD student?

A recommendation letter from a PhD student is generally not advisable. Academic institutions prefer letters from established professionals like professors or research supervisors who have more experience and authority in their fields. These individuals can provide a more credible and authoritative assessment of the applicant.

How many LORs are required for a PhD?

The number of letters of recommendation (LORs) required for a PhD application typically ranges from two to four, depending on the program and institution. Most commonly, three letters are requested.

Is there any format for LOR?

Yes, there is a general format for a letter of recommendation (LOR). It typically includes an introduction that states the recommender’s relationship with the applicant, a body that details the applicant’s qualifications, skills, and achievements with specific examples, and a conclusion that summarizes the recommender’s support for the applicant’s admission. It should be formally written, concise, and tailored to the specific program.

How important is a recommendation letter in a PhD application?

A recommendation letter is highly important in a PhD application. It provides a third-party evaluation of the applicant's academic and research abilities, character, and potential for success. These letters help admissions committees gauge the applicant’s fit for the program, complementing other application materials like transcripts and personal statements. Strong, supportive LORs can significantly enhance an applicant’s chances of admission.

Urvi has 3 years of experience as a content writer and marketer. Over years, she has established herself as a study-abroad expert and is adept at crafting compelling and engaging content for students. Self-driven and passionate professional, she likes writing poetry and has authored a poetry book ‘Thoughts of a Wallflower’.

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Sample Reference Letter

Reference letter for a phd candidate.

A successful application to a PhD program almost always requires letters of recommendation from former university lecturers and professors. They are the main point of reference when it comes to assessing an applicant's qualification for a PhD program. The letter below is a good example for a former MSc student, who now wants to pursue a PhD in the same field. It is already somewhat specifically addressed, as it directly refers to a doctorare degree in Linguistics.

Dear Sir or Madam,

it is my pleasure to acquaint you with one of my most outstanding students, Ravi Egilsson, who is keen to pursue the Doctor of Philosophy in Linguistics at your esteemed institution.

I have known Ravi since 2010, when he enrolled into the Master of Science in Speech Analytics here at Oxbridge University. As part of this programme, Ravi took my course on Automated Speech Processing and joined my practical seminar on Pattern Processing. I also supervised him for his thesis project, a smartphone app that can translate a range of simple infant phonetisms into spoken language.

Ravi presented outstanding commitment to his studies, and finished his degree within the top 10% of his class. He was a quite remarkable student with a strong research interest. Among his peers, he stood out by always being up-to-date with currently topical discussions even within niches of linguistical research. The quality of his research work on his thesis project was compelling, and he managed to find beautifully simple solutions to very challenging problems.

With his multicultural background and fluent proficiency of English, Swedish and Hindi he was able to approach many scientific questions from different angles. During the courses, he always made many valuable contributions to group discussions. Finally, it should not be left unmentioned that Ravi is a very pleasant person to work with.

I respect Ravi's decision to further pursue his specific research interests at your university, and I am confident that he will be a highly valuable addition to your PhD program, where he could develop and apply his extraordinary talents. Furthermore, I am certain that he would qualify for any means of financial aid that you could offer him, and I also strongly recommend him for a position as a teaching or research assistant. Should you have any questions with regards to Ravi Egilsson, I will be pleased to answer them.

Klemens Rapper

Professor Oxbridge University

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Graduate School Letter of Recommendation Examples 2022-2023

Grad school recommendation letters are an essential part of every graduate school application package–even in this (almost) post-COVID era of remote work and Zoom classes. Nearly all applications to graduate school still require at least two recommendation letters from individuals who can discuss your abilities, competencies, and personal character in a coherent way and recommend you for admission to graduate school.

Many referees have difficulty writing these recommendations themselves (for language issues or simply because they are busy) and some rely on the applicant to pen the draft of the letter and receive confirmation before submitting it to the graduate school. But regardless of who is writing the letter, there are a few key elements the recommender needs to include to craft a stellar recommendation for their graduate candidate.

Who should write a recommendation letter for graduate school?

Choosing which professors, supervisors, or advisors to request a graduate school recommendation letter from can be somewhat overwhelming. Should you choose someone who does not know you personally but who has connections to your target graduate school? If a famous professor writes you a grad school recommendation letter, will this automatically give you an advantage with the admissions committee? 

In general, graduate recommendation letters should come from people who know you well, who respect you enough to say glowing things about you as a student and researcher, and who hold positions in school or work that are above your own. At least one letter of recommendation should be submitted from a past or current professor or academic advisor. 

Another could be from someone in a slightly different role, including an employer, a research adviser, a senior colleague, or a professor from a different department or kind of class (e.g., a discussion class professor instead of a lecturer). No matter who it is, the recommender should know the applicant and recognize their accomplishments. It also helps if the recommender understands some details about the program to which their candidate is applying.

Here are some guidelines to follow when choosing who to ask for letters of recommendation for graduate school. Select someone who:

• Knows you well and can answer positively. Choose an individual who you have spent time with outside the classroom if possible. They should also be familiar with your career goals and hold a favorable view of you. 
• Has known you for quite a while. A recommendation letter for graduate school carries more influence if the person has known you for months or years instead of months. If you can, find someone who knows you from various contexts, such as a professor who is also your advisor. 
• Can speak to your strengths in relation to your graduate program. Choosing a finance professor to write your recommendation letter for an MBA program would be a good idea because they can write about the qualities that will aid you in pursuing an MBA (qualities you can also include in your MBA essay ) and a broader career in business. 
• Has substantive stories to share about you. Who was fortunate enough to see you succeed in an academic, extracurricular, or professional setting? Having someone write your LOR who has good stories to share about you is certainly going to benefit you more than someone whose class you took with two hundred other students. 

How to Request a Letter of Recommendation for Graduate School

Knowing how to request a letter of recommendation for graduate school can directly impact the quality of the letter your referee writes for you. Show respect and consideration for the time that your recommender is taking to write a glowing review that will get you into graduate school and positively impact the rest of your life. 

With this in mind, it may seem obvious that the very best way to ask for a letter of recommendation for graduate school is to do so in person. While this isn’t possible for all students (due to availability or schedule), it is the best route if you want to ensure that your LOR is not only written on time, but includes all the positive information about you that admissions committees want to see in a graduate candidate. When you cannot ask in person, sending an email is an appropriate second-best option. But remember to always be cordial and polite when making this request. 

What information should be included in a graduate recommendation letter?

Your referral letter should cover a range of skills, from academic abilities to research experiences, to applied experiences in and out of class. As the recommender, your letter should clearly answer some specific questions:

Your letter of recommendation should cover a range of skills, from academic abilities to research experiences, to applied experiences in and out of class. As the recommender, your letter should clearly answer some specific questions:

• What is your relationship with the student?
• Why should the graduate faculty listen to your opinion? (include your status, title)
• What makes this student special? (discuss their characteristics, qualities, traits)
• What specifically did this student do to impress you? (discuss their accomplishments, habits in class)
• What makes this student qualified for graduate school and for this program? (include specific courses or interests of the student in addition to abilities and traits)
• What do you know about the program the student is applying to?

What information does the LOR recommender need from me?

The recommender should be given sufficient time to write (and/or confirm) the letter. If it has been a while since you were last in contact, sending a background information file will make things easier. Include the following information so that the recommender can use a few details to bolster their letter:

• Classes the student has taken with the recommender
• Experiences you have shared
• Transcripts
• Research experience and internships
• Awards and achievements
• Academic/career goals
• Relevant professional experience

In addition to background information, make sure that the recommender has the necessary information to plan the writing in a timely manner and target the letter as much as possible:

• Graduate program application due date
• Copy of recommendation forms (if applicable)
• Instructions for submitting LORs (hard copy, soft copy, or direct to school)
• Details about the program and school the student is applying to

What style of writing should be used in a recommendation letter?

Although the letter of recommendation is more informal than academic writing, you should make sure that your language has no grammatical or mechanics errors and that it is of an academic level that reflects the author’s educational level and qualifications. Apply the following standards to the writing and the essay-drafting process:

• Make your language more personal in tone than research writing.
• Use the active voice and first-person point of view more often.
• Write chronologically, starting from important traits and then moving on to actions and achievements.
• Use lots of details—list course names, scores, and specific achievements of the student.
• Edit your letter before submitting it to the graduate admissions faculty.

How to Write a Grad School Letter of Recommendation Letter: LOR Outline

A well-structured recommendation letter (like any organized essay) will guide the reader logically towards an understanding of why this student is worthy not only of praise but of admission to graduate school. Grad school requires quite a few high-level scholastic attributes that not all students possess, and therefore it is important to focus on both the achievements of the candidate and on their personal character and potential to thrive in a difficult academic environment.

Use this outline as a letter of recommendation template in which to input your candidate’s achievements, skills, and traits. Note that the flow of information moves the reader into greater detail, using form phrases and transitions that increase the readability of the letter.

1. Greeting to the recipient

Dear {Name}, or To Whom It May Concern, To the graduate faculty of the {University / Department}

2. Opening paragraph: position; relationship to the applicant; general assessment of the applicant

It is my absolute pleasure to recommend {Name} for admissions to {Program} at {University}… I am a professor of {area of study} in the department of {department} at {University}.

3. Second paragraph: positive skill or trait; evidence of trait or skill; anecdotes demonstrating this skill

Jane has excellent communication skills. Her written work is both clear and concise, as well as interesting to read…

4. Third (up to fifth) paragraph: Other skills or traits; evidence of character and skills; detailed anecdotes

At a personal level, Jane is a well-disciplined, industrious student with a pleasant personality. She went well beyond the course expectations…

5. Final Paragraph: clear recommendation of the candidate to the specific school or program.

Jane is unquestionably an exceptional candidate for graduate study in {Program Applying for}. Jane’s work in “Developments in Anthropology” suggests that she would greatly benefit from the opportunities for intellectual development provided by a sustained period of graduate study…

6. Closing line: polite offer to be contacted if needed

If I can be of any further assistance, or provide you with any further information, please do not hesitate to contact me.

Letter of Recommendation Template and Useful Phrases

Admission essays often contain template phrases or “form phrases” that allow the writer to plug in their specific information while not spending too much time deciding how to compose every single aspect of the writing. This can be especially useful for ESL authors because conventional expressions used in academic and essay writing can be difficult to learn and memorize. Use the following form phrases to help craft a more professional letter of recommendation.

Introducing yourself

• My name is  {Author}  and I have been a Professor of Math at  {University}  since  {date} .
• I write to you today to proudly express my support for  {Student}  in applying to your prestigious university.

Discussing your relationship with the applicant

• I first came to know  {Student}  while teaching him/her in my  {Course Name}  course…
• I was  {Student} ’s thesis advisor during his/her senior year.
• I have known  {Student}  for several years now and can attest to his/her strengths and quality of character.

Discussing the student’s general positive traits

• {Student}  has excellent communication skills and displays them regularly in class discussions.
• He/She is a highly intelligent and competent student who excels in many areas.
• Not only is  {Student}  hard-working and thoughtful, but he/she also demonstrates kindness and generosity towards his/her peers.

Demonstrating evidence of student’s character and skills

• She/he has shown herself/himself to be a true leader who is able to successfully develop plans and implement them in his/her work.
• {Student}  demonstrated his/her independence daily, completing difficult lab exercises by researching outside of class.
• During his/her internship,  {Student}  consistently managed his/her work responsibilities diligently and learned quickly. For example…

Discussing the school/program the student is applying to

• As  {University}  is renowned for its  {Program} , I believe this is an ideal place for  {Student}  to solidify his/her abilities and cement his/her knowledge of  {area of study} .
• The learning environment that  {University}  is famous for creating excellent opportunities in which  {Student}  to apply his/her skills.

Final endorsement and offer to be contacted

• For the above reasons, I am confident that  {Student}  will make an excellent addition to your graduate program, and I wholeheartedly support him/her for admission to your program.
• Thank you for your time and attention in reading my endorsement.

Further Tips for Writing Admissions Essays

• Highlight your self-motivation, competence, and potential in this essay
• Emphasize everything from a positive perspective and write in the active voice.
• Demonstrate through examples; don’t just write that you are a “persistent person”—show it!
• Approach every topic with continuity and focus.

The Final Step: Editing Your Recommendation Letter

As any good writer knows, it takes more than one draft to create a strong and compelling work of writing. After you have written your recommendation letter draft, there is still a lot of room for revision. One way to ensure that grammar mistakes and style errors do not get in the way of a strong letter is to let the admissions experts at Wordvice’s Admissions Editing Services edit and proofread your (of your candidate’s) letter of recommendation or other application essays, raising the chances that your candidate will be admitted to the program of their choice.

With a full suite of professional proofreading services , we edit thousands of admission documents each year for all kinds of authors of academic and admissions documents just like you. Furthermore, our application essay editing services , recommendation letter editing services , personal statement editing services , CV editing services , cover letter editing services , and SOP editing services are tailored to the needs of your specific admissions essay.

For more articles on writing and editing your essays and academic work, visit Wordvice’s Academic Resource page . 

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Stanford Online

A guide to letters of recommendation for graduate school applications.

Embarking on a journey toward higher education is an exciting yet overwhelming endeavor, and the path to graduate school is no exception.

As you gather the necessary materials for your application, one critical component can be particularly complex: letters of recommendation. These letters provide insight into your academic and professional capabilities, offering admissions committees a glimpse into your potential as a graduate student, but how can you impact this important part of your application? In this guide, we'll explore how to approach this aspect of your application, using Stanford University's recommendations and insights from the Graduate Admissions website .

How Many Letters of Recommendation Do You Need?

Requirements vary considerably across different types of graduate level educational programs. Nearly all master’s degree programs, including all of Stanford’s programs, require letters of recommendation, however graduate certificate programs often do not. If you choose to pursue a graduate certificate at Stanford, letters of recommendation are not required with your application. If you're determining whether to pursue a graduate certificate or master’s degree through Stanford Online, you may find this comparison tool helpful .

Most master’s degree programs, including MS programs through Stanford , require three letters of recommendation. However, it's essential to verify the specific guidelines set by your target institution and program. Once you know the number of letters that are required, it's a good strategy to have additional recommenders in mind. For every letter you need, aim to identify at least two individuals who could provide strong endorsements on your behalf. This precautionary approach ensures that you have a backup plan in case one of your intended recommenders is unable to fulfill your request.

Who Should Write Your Letters Of Recommendation?

Securing strong letters of recommendation begins with choosing the right individuals to vouch for your abilities. Stanford advises that your recommenders be academic or professional references who know you well and can most accurately assess your potential for graduate study. Ideally, at least one of these letters should come from a university professor familiar with your academic work.

Consider individuals who have worked closely with you and can attest to your skills, achievements, and potential. The goal is to select people who can provide detailed and authentic insights into your capabilities, whether it's a professor whose course you excelled in, a supervisor from an internship, or a professional colleague.

What Makes a Good Letter of Recommendation?

Recommendation letters are a window into your character and potential.Stanford's guidelines shed light on what these letters should encompass. Recommenders are asked to respond to specific questions, such as the level of your abilities in comparison to other students, the number of years they've evaluated people in your peer group, and your standing in terms of academic performance.

The recommendation letter prompt encourages recommenders to provide candid assessments of your qualifications,including your potential for advanced study, analytical thinking capabilities, and ability to express ideas clearly. Descriptions of significant achievements, personal qualities, and character traits relevant to your scholarly pursuits are highly valuable.

How Should You Ask Someone to Write You a Letter of Recommendation?

Even after you’ve identified people who you think would be good choices for recommenders, it can be intimidating to ask them! We’ve put together some tips to aid you in this process:

• Plan Ahead and Communicate Timely Start the process well in advance to give your recommenders ample time to write a thoughtful letter. It's courteous to reach out at least two months prior to the application deadline. But if you're especially eager to get started, you can reach out as early as six months ahead of time. Reaching out early demonstrates your respect for your recommender's time and allows them to allocate sufficient time to craft a compelling letter.
• Initiate a Personalized Conversation When approaching someone for a recommendation, make it a personalized interaction. Reach out in-person, if possible, or schedule a phone or video call with them. If the person is very busy you may be most successful with a well-composed email. When you reach out, express your gratitude for their guidance and mentorship, and explain your intention to apply for graduate school.
• Provide Them with Context and Information In your request, offer context about the program you are applying to, the field of study, and specific details that might be relevant. This information will help your recommender tailor their letter to align with the expectations of the program and highlight the qualities that are most important for admission.
• Make the Request Explicit Clearly state that you are requesting a letter of recommendation. Politely ask if they would be willing to support your application by writing a strong letter on your behalf. Be direct, yet respectful, in your approach.
• Offer Resources and Materials To facilitate the process for your recommender, provide essential information such as your resume, transcripts, personal statement, and any relevant assignments or projects you've worked on together. This will give them the necessary material to craft a well-informed and accurate letter. Be sure to also share the information you have about the process. For example, if you’re applying to Stanford, each of your recommenders are also asked to fill out an additional form of questions. Stanford also provides a general prompt for the letter which would be helpful for you to share. However the exact prompt displayed to the recommender may differ depending on the graduate program you select.
• Follow Up and Stay Engaged Once your recommender agrees to write the letter, stay engaged and responsive. Offer any additional information they might need, answer their questions promptly, and provide periodic updates on your application progress. A thankyou note after the letter is submitted is a thoughtful gesture.
• Express Your Gratitude Throughout your request, convey your sincere appreciation for their assistance. Recognize that writing a recommendation letter takes time and effort, and express your gratitude for their willingness to contribute to your academic journey.

How do you submit your letters of recommendation once they are complete?

This part of the process depends entirely on the program and institution for which you are applying, check with the information specific to your program.

At Stanford, recommenders must register on the online application system. Timeliness is crucial, so aim to complete this step as early as possible to ensure that the letters are received by the application deadline. Stanford's system will generate personalized links for your recommenders to submit their recommendations online.

After your recommenders have submitted their letters, you'll receive email notifications confirming their completion. The application system allows you to manage your recommenders on the same page where you registered them. This includes sending reminder emails and making changes, if necessary.

How Can Ethical Integrity Be Maintained?

It's important to emphasize that you must respect ethical guidelines throughout this process. You should not draft, write, translate, or submit your own reference. Stanford University's application terms explicitly state that the letters of recommendation must be authored solely by your recommenders. Informing your recommenders about this policy is your responsibility to ensure the integrity of your application.

In summary, letters of recommendation play an integral role in your graduate school application, providing valuable insights into your potential as a student and future scholar. By selecting the right recommenders, registering them early, guiding them with prompts and being prepared with your examples and materials, you can ensure that your application showcases your strengths and capabilities in the best light possible. As you embark on this next chapter of your academic journey, remember that your recommenders are your allies, championing your cause as you strive to reach new heights in your field of study.

We hope you found this letters of recommendation guide useful as you’re applying to grad school, please know that following the advice in this article does not guarantee your admission to any program.

Best of luck!

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• Choosing References for a PhD Application

Written by Ben Taylor

As part of your application for doctoral study you may be asked to provide up to three academic referees.

The references they provide can make or break your PhD application and are essential to giving you the best chance of being successful. You should therefore think carefully about who your referees will be.

This page explains how reference letters for PhD applications work, with advice on choosing referees and requesting references from them.

On this page

What do referees do.

Applying for doctoral study can be competitive and universities often receive a substantial number of submissions. As a result, they are not able to meet every applicant in person.

References give an impression of you as a potential PhD researcher whilst both reinforcing your personal statement and academic history, and adding more.

A PhD reference letter should:

• Provide a personal and expert opinion on your suitability to undertake postgraduate study
• Evidence and confirm your qualifications, skills and abilities
• Show who you are as a researcher: what your interests are, where your strengths lie, and what your goals are
• Offer knowledgeable and experienced insight into how you and your research project would fit within the university and its research culture

The information provided by your referees could also help corroborate other aspects of your application, or inform some of the questions at your interview .

The importance of PhD references

It can be tempting to overlook references as you focus on the parts of a PhD application that require more direct input from you, but to do so would be a mistake.

References are as important to your PhD application as your personal statement , research proposal and academic history.

They can not only strengthen your application by supporting the information you provide but they can also make up for any potential weaknesses in your academic profile.

Who should you choose as your PhD referee?

Choosing the right referees for you and your project is an important part of the application process. Referees that you might consider are:

• Your Masters supervisor - they will have a good idea of you as a person, your research interests, and your skills and abilities
• Other members of academic staff who have taught you and read and marked your work
• Academic staff from your department or university who you may not know well personally but whose work fits with your research interests
• Your personal tutor (if separate from the people above)
• An employer can be a valuable referee if you’re looking to research in an area that is similar to your employment

Academics usually have strong networks within their fields. This means there is a good chance that your referee will be known to your potential supervisor (and vice versa).

Selecting a referee who works in your subject area can therefore be a good way of signalling that your research has a place within a specific field.

When choosing referees you should think about who can offer a knowledgeable and personal understanding of your goals, interests, and abilities as a researcher.

A reference is as much (if not more) about why and how you research as it is about what you research.

The other ingredients of a successful PhD application

Your referees are important, but so are other elements of your PhD application . Our guides cover personal statements, research proposals, eligibility criteria and more.

How should you ask for a reference letter?

Don’t leave your referee with a surprise reference request in their inbox. Make contact with them (by email, phone, or in person) before submitting your application and let them know that you would like to put them down as a referee.

Most academics will empathise with someone looking to pursue their interests through postgraduate study and will be willing to write a reference.

However, busy schedules inevitably mean missed or forgotten emails or a lack of hours in the day to write your reference at short notice. This isn’t just about etiquette; it is also about giving your referees enough time to do you justice.

Assisting your referees

There are a few things you can do to make life easier for your referees - and help them produce a better reference for you.

Even if you know your referees well, you should arrange to meet with them in person. This will allow you to discuss why you want to pursue your research to doctorate level and what your goals are.

This will give them a good sense of your motivations for studying for a PhD and you may also find it helpful to articulate to another academic your reasons for pursuing a doctorate.

Likewise, if using an employer as a referee is appropriate for your study, talk to them about why you want to transition from employment to postgraduate research. This can be particularly valuable if an employer isn't immediately familiar with your academic subject or the details of PhD study.

If you are approaching academic staff who may not know you or your research very well, help them to write you a strong reference by offering them a sample of some your best written work and your personal statement.

The value of your references

Above all else, don't underestimate the importance of references to the rest of your PhD application.

Whoever you choose - and however you approach them - your references will help to demonstrate to a selection panel that you have the skills, tenacity, and knowledge to pursue your research through PhD study.

Think carefully and choose the right referees for you and your project, give them plenty of time and help them to write you the best possible reference by providing a clear picture of yourself as a researcher.

This article was written for FindAPhD by Sabine Grimshaw . At the time of writing, Sabine was completing her PhD at the University of Leeds & the Imperial War Museum. Click here to search our database of PhDs .

Our postgrad newsletter shares courses, funding news, stories and advice

Ben worked in the FindAPhD content team from 2017 to 2022, starting as an Assistant Content Writer and leaving as Student Content Manager. He focused on producing well-researched advice across a range of topics related to postgraduate study. Ben has a Bachelors degree in English Literature from the University of Sheffield and a Masters from the University of Amsterdam. Having also spent a semester at the University of Helsinki through the Erasmus programme, he’s no stranger to study abroad (or cold weather!).

You may also like...

We've answered some of the most frequently asked questions about PhDs, covering course types, applications, funding and the benefits of further study.

Getting ready to apply for a PhD? Our guides explain research proposals, references and entry tests for doctoral programmes.

Understand what a successful PhD research proposal needs to include and how to go about writing one for your project application.

Our guide explains how to contact a potential PhD supervisor to discuss your proposal or ideas with them before applying.

A checklist of the things you'll need to do when making an international PhD application, from meeting the entry requirements to sorting out your visa.

What documents you need for a complete study abroad application, what they are and what they should and should not include.

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5 Best Letter of Recommendation Templates for PhD Students

Are you a PhD student looking for a high-quality letter of recommendation template? Look no further! In this article, we will provide you with examples of tried and true letter of recommendation templates that you can use or edit as needed.

One of the most important parts of any PhD program is the recommendation letter. It can make or break your chance of getting into a program, securing funding, or landing a job. However, writing a solid letter of recommendation can be an arduous task that requires a considerable amount of time and effort. That’s where our letter of recommendation templates come in – they have been carefully crafted to help make the process a lot easier for you.

Whether you need a template for a professor, employer, or advisor, we have got you covered. With our templates, you can be sure that your recommendation letters will be professional, accurate, and persuasive. So why wait? Check out our letter of recommendation templates for PhD students today and take the first step towards success!

The Best Structure for Letter of Recommendation Template for PhD Students

Writing a letter of recommendation for a PhD student can be a daunting task, but don’t worry–with the right structure and language, you can create a glowing recommendation that will showcase the student’s talents and qualifications.

First things first, make sure to address the letter to the appropriate person or group, whether it be a university, scholarship committee, or potential employer. It’s also important to state your relationship to the student, whether you’re their professor, mentor, or colleague.

Next, start off by providing a brief overview of the student’s accomplishments and qualifications, including their field of study and any notable research or publications. From there, delve into specific examples of the student’s intellectual abilities and work ethic. This could include analytical skills, problem-solving abilities, and perseverance in the face of challenges.

It’s also important to address the student’s personal characteristics, such as their leadership qualities, teamwork skills, and communication abilities. Providing anecdotes of times when the student went above and beyond in their academic or professional pursuits can be particularly impactful.

Finally, wrap up the letter with a strong endorsement of the student’s potential for future success, including any specific recommendations for opportunities or programs they would excel in. Reiterate your confidence in the student’s abilities and emphasize how their strengths and qualities make them an asset to any academic or professional community.

Remember, the best recommendation letters are specific, detailed, and personal. Use concrete examples to illustrate the student’s strengths and don’t be afraid to inject some personality and enthusiasm into your writing. With these tips and a solid structure, you’ll be well on your way to crafting an outstanding letter of recommendation for your favorite PhD student.

[Your name]

Letter of Recommendation Templates for PhD Students

Letter of recommendation for phd program admission.

Dear Admissions Committee,

I am writing to enthusiastically recommend [Student Name] for the PhD program in [Field]. I had the privilege of working with [him/her] as [his/her] research advisor for [duration]. During that time, I observed [his/her] passion for [field of study]. [He/She] possesses the intellectual curiosity, work ethic, and analytical skills necessary for success in the program.

Moreover, [Student Name] demonstrates excellent communication skills and consistently engages in constructive discussions with [his/her] peers and advisors. [He/She] is a quick learner and adapts well to new challenges, which will serve [him/her] well in the highly competitive and rigorous PhD program. I believe [Student Name] has the potential to make significant contributions to the field and I strongly recommend [him/her] for admission to the program.

[Your Name]

Letter of Recommendation for PhD Scholarship

Dear Scholarship Committee,

I am writing to endorse [Student Name] for the [Name of Scholarship] for [Field] PhD studies. In my capacity as [his/her] mentor and research advisor, I have been impressed with [his/her] dedication to [field of study] and [his/her] ability to excel academically despite facing various challenges.

[Student Name] has demonstrated exceptional potential in [areas of interest]. [His/Her] research work has already resulted in several publications in leading journals, which speaks to [his/her] intellectual rigor and analytical skills. [He/She] is also actively involved in various extracurricular activities related to [field of study], such as [Name of Club], where [he/she] has demonstrated leadership and teamwork.

I strongly believe that [Student Name] is an ideal fit for the [Name of Scholarship] based on [his/her] achievements and potential. [He/She] will not only benefit from the financial support but will also make significant contributions to the scholarship and [field of study].

Yours sincerely,

Letter of Recommendation for PhD Job Application

Dear Hiring Manager,

I am writing this letter to recommend [Student Name] for the position of [Job Title] at your organization. I had the pleasure of working with [him/her] as [his/her] supervisor during [duration] at [Company/Organization]. [He/She] was a valuable asset to our team, demonstrating impressive intellectual and analytical skills.

[Student Name] has an outstanding academic record and has already published several research papers in leading journals. Moreover, [he/she] has honed exceptional communication skills and has presented [his/her] work at various conferences. [He/She] has also demonstrated leadership skills, both in academic and extracurricular settings. [His/Her] experience in [specific skills related to job] and [related experience] also make [him/her] a perfect candidate for the position.

Based on [his/her] achievements and potential, I strongly recommend [Student Name] for the position. [He/She] will undoubtedly exceed your expectations and make significant contributions to your organization.

Letter of Recommendation for PhD Internship

Dear Internship Coordinator,

I am writing this letter to recommend [Student Name] for the PhD Internship Program at your organization. I had the pleasure of working with [him/her] as [his/her] research advisor for [duration]. During that time, [he/she] demonstrated exceptional research skills and a keen interest in [specific field of study related to internship].

[Student Name] has already published several research papers in leading journals and has presented [his/her] work at various conferences. [He/She] has also demonstrated strong leadership and teamwork skills, as evidenced by [specific example]. [His/Her] exceptional communication skills also make [him/her] a great fit for the internship, where [he/she] will likely collaborate with a diverse group of people.

Based on [his/her] research achievements and potential, I strongly recommend [Student Name] for the internship program. [He/She] is an excellent candidate who will no doubt make significant contributions to your organization. Please do not hesitate to contact me if you have any further questions.

Letter of Recommendation for PhD Fellowship

Dear Fellowship Committee,

I am writing to enthusiastically recommend [Student Name] for the [Name of Fellowship] for [Field] PhD studies. I worked with [him/her] as [his/her] research advisor for [duration], during which I observed [his/her] exceptional research skills and intellectual curiosity.

[Student Name] has already published several research papers in leading journals and has presented [his/her] work at various conferences. [He/She] has also actively engaged in various extracurricular activities related to [field of study], such as [Name of Club/Community], where [he/she] has demonstrated leadership and teamwork. Overall, [he/she] is a dedicated and passionate researcher with a unique perspective and approach to [field of study].

I strongly believe that [Student Name] is an exemplary fit for the [Name of Fellowship] based on [his/her] achievements and potential. [He/She] will not only benefit from the financial support but will also make significant contributions to the fellowship and [field of study].

Letter of Recommendation for PhD Research Proposal

Dear Research Committee,

I am writing to endorse [Student Name]’s proposed research project for [duration] in [field of study]. [He/She] has approached me with [his/her] ideas and I have been thoroughly impressed with [his/her] creativity, vision, and rigor in designing the proposal.

[Student Name] is an outstanding researcher with significant experience in [related skills/expertise]. [He/She] is highly motivated and passionate about [field of study], demonstrated by [relevant examples]. Moreover, [he/she] has excellent communication and leadership skills, which will undoubtedly be useful in working with other researchers and stakeholders.

Based on [his/her] research achievements and proposed project, I strongly recommend [Student Name] for the research program. [He/She] is an excellent candidate who will no doubt make significant contributions to the project and advance knowledge in [field of study]. Please do not hesitate to contact me if you have any further questions.

Best regards,

Tips for Writing a Letter of Recommendation Template for PhD Students

Writing a letter of recommendation for a PhD student can be a challenging task. As a recommender, it’s essential to ensure that your letter truly represents the student’s abilities, potential, and achievements. To help you create an effective letter of recommendation, here are some tips to keep in mind:

• Get to know the student: Before you start writing the letter, take some time to learn more about the student. Understand their research, their academic achievements, and their aspirations. This will help you write a more personalized and impactful letter.
• Focus on achievements: When writing your letter, highlight the student’s achievements and the impact of their research. This will demonstrate their value and potential to the admissions committee or potential employer.
• Provide examples: Use specific examples to illustrate your points. This will help the reader understand the student’s strengths and accomplishments. It’s also a good idea to include examples of challenges the student faced and how they overcame them.
• Be honest: Don’t exaggerate the student’s accomplishments or abilities. Be honest and provide a balanced view of their strengths and weaknesses. Admissions committees and employers value letters that are transparent and authentic.
• Be concise: Keep your letter brief and to the point. You don’t want to overwhelm the reader with unnecessary details. Focus on the most significant accomplishments and areas of strength.
• Use a professional format: Use a professional format for your letter, starting with a formal greeting and closing. Address the letter to the appropriate person, and include the student’s name and program details.
• Proofread: Before submitting your letter, make sure to proofread it carefully. Correct any errors in spelling, grammar, or punctuation, and ensure that the letter is structured well and easy to read.
• End with a strong recommendation: End your letter with a strong recommendation for the student. Be confident in your endorsement, and close by offering to provide further information or support if needed.

Writing a letter of recommendation for a PhD student requires careful attention to detail and a clear understanding of the student’s strengths and potential. By following these tips, you can create a compelling letter that highlights the student’s achievements and positions them as a strong candidate for their desired program or career path. Remember, honesty, specificity, and professionalism are key elements of an effective letter of recommendation.

Well, there you have it, folks! A letter of recommendation template for PhD students! I hope this has been helpful in alleviating some of the stress associated with asking for letters of recommendation. Remember to personalize the template with your own unique accomplishments and achievements. Be creative, and don’t be afraid to show your personality through your writing. And always, always, always show gratitude to those who have taken the time to write a letter for you. Thank you for reading and be sure to visit us again for more useful tips and tricks. Wishing you all the best on your academic journey!

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• FRONT MATTER

Sample Graduate School Recommendation Letters

The three sample recommendation letters that follow, which you can download by clicking on the link below, are effective because they detail what makes the students stand out as exceptional and because they paint individual pictures of each student. Note how these excerpts, excerpted from each of the three letters, individualize and humanize the student:

“I have been especially impressed by Janet’s determination and sparkle.” “I enthusiastically supported her application for the student position on the Mythic University Board of Trustees for the same reasons. She was the runner-up for that distinguished post, and Mythic University lost out on a true leader. But I believe her time is yet to come.” “In short, John is both scholarly and culturally entrenched, ambitious but not pretentious, self-deprecating yet confident, forthright but unassuming, delightfully irreverent yet appropriately respectful—a complex and whole human being.”

In addition, the writers of these three letters take advantage of many of the rhetorical strategies discussed in Chapters 3 and 4 of this manual: enhancing their own credibility, narrative technique, anecdotal evidence, recommending by citing others, and using active verbs and transitions.

Finally, a late paragraph in the last letter, at the prompting of the graduate scholarship application, even provides a few criticisms of the student. Because these criticisms are offered even-handedly and efficiently, I would argue that the letter has even more ethos, and it is noteworthy that the student still landed the desired scholarship.

Graduate School Recommendation Letter From Professor

An Illustrative Example/Template

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Every recommendation letter is unique, just like the student it is written for. Yet, good recommendation letters share similarities in format and expression. Below is a sample/template showing one way of organizing a recommendation letter for graduate study .

In this particular example, the emphasis is on the student's academic work. The letter begins by explaining the context in which the student is known, followed by details of the work that forms the basis for the writer's recommendation. It is the details that count.

December 19, 201x

Dr. Smith Director of Admissions Graduate School University 101 Grad Avenue GradTown, WI, 10000

Dear Dr. Smith,

I am writing to you in support of Mr. Stu Student and his desire to attend Graduate School University for the Basket Weaving program. Though many students ask me to make this request on their behalf, I only recommend candidates who I feel are well-suited for the program of their choice. Mr. Student is one of those students and I am convinced he will contribute very positively to your university.

As a professor of the Basket Weaving Department at Undergrad University, I work with many students who have substantial knowledge of basket weaving. Mr. Student has consistently shown such a strong desire and competence in learning basket weaving that I simply could not turn down his request for a recommendation.

I first met Mr Student in my Intro to Basket Weaving course during the Fall 2012 semester. Compared to the class average of 70, Mr. Student earned a 96 in the class. The coursework was predominantly evaluated on [explain basis for grades, e.g., exams, papers, etc.], in which he performed exceptionally well.

Stu is an outstanding individual with a strong character. He has the ability to produce impressive results in a wide variety of areas. Stu is/has [list of positive traits/skills, e.g. organized, motivated, etc.]. I have seen astonishing results on the complex projects that required great attention to detail and the quality was never compromised. Additionally, he has a very positive attitude and truly embraces learning all there is to know about basket weaving.

Though Stu has consistently exceeded in all areas of his coursework, the best example of his intelligence shone through a [paper/presentation/project/etc.] on theories of basket weaving. The work clearly showed his ability to deliver a clear, concise, and well-thought presentation with a new perspective by demonstrating [embellish here].

In addition to his coursework, Stu also dedicated some of his time volunteering at [Club or Organization Name]. His position required him to [list of tasks]. He felt volunteering was an important leadership role, in which he learned [list of skills]. The skills acquired through volunteering will be beneficial to all of Stu's future endeavors. Stu has the ability to manage and organize his time and schedule around different activities without having them interfere with his schoolwork.

I believe Stu is destined to be a leader in basket weaving and therefore is an excellent candidate for your school. I highly recommend that you consider his application, as he will be a great asset to your program. I'm sure you will find him to be a student whose talents will only grow. If you would like further information, please feel free to contact me.

Tea Cher, Ph.D. Professor Undergrad University

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• Sample Graduate School Recommendation Letters
• Sample Graduate School Recommendation by a Professor
• Dos and Don'ts for Requesting a Grad School Recommendation Letter
• When Your Grad School Recommendation Letter Doesn't Arrive
• Who Should You Ask for a Recommendation Letter?
• How to Get a Recommendation Letter for Graduate School
• Should You Get a Recommendation for Grad School from Your Therapist?
• Get a Letter of Recommendation From an Online University
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• How to Get a Letter of Recommendation After Graduation
• NonTraditional Applicants to Grad School: 3 Tips for Getting Recommendations
• Grad School Recommendation Letter by a Professor Sample Template

3 sample recommendation letters for brilliant students

A good recommendation letter can significantly impact an applicant’s chance of securing a position or funding. Writing recommendation letters is most enjoyable when the applicant is an exceptional student with an impressive profile, whom you genuinely want to endorse. As many master’s and PhD students may be required to write the first draft of their recommendation letters themselves, having good example letters for inspiration is also crucial for them.

Elements to include in a great recommendation letter

To write an effective recommendation letter for a scholarship or programme, it’s important to personalize it and tailor it specifically to the candidate’s goals. As a result, exceptional recommendation letters will be distinctive and individualized.

The following samples of recommendation letters illustrate how the elements of a recommendation letter can be used to create a personalized story in support of exceptional student applications.

Sample recommendation letter 1

Sample recommendation letter 2

Sample recommendation letter 3

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5 Best Recommendation Letter for Graduate School

A Recommendation Letter for Graduate School is a third-party endorsement of a prospective candidate for graduate school that is submitted together with their graduate school application.

A recommendation letter for graduate school is an important part of a graduate school application. It highlights the candidate’s personal qualities, experiences, and accomplishments.

An individual eligible to write a recommendation letter for graduate school is an academic or professional contact of the applicant. As a recommender, you should be able to provide reliable and correct information about the candidate. Furthermore, you should be able to discuss their competencies in a brief letter.

Here are some of the significances of a recommendation letter for graduate school:

• A recommendation letter offers an effective and efficient assessment of an applicant’s potential and personal qualities. Since most graduate schools require more than just grades and test evaluation, a recommendation letter guarantees insights into the aspiring student’s personality.
• A recommendation letter helps to reinforce the aspiring student’s application and resume. It offers affirmation of the applicant’s details since it contains examples and in-depth information from their referee or recommender.
• A recommendation letter implies professionalism for the applicant. It suggests that the applicant is respected and recognized by professionals. With this in mind, the letter will increase the chances of the applicant getting selected.
• A recommendation letter highlights an applicant’s educational and career intentions. The letter provides details of the applicant’s educational plans and career goals if they get selected to that particular Graduate School for the program they applied for.

Free Templates

Download free graduate school recommendation letter templates here.

Essential Components of the Letter

As a recommender, you might be tempted to write lots of praises regarding the graduate school candidate. Although this is part of an effective recommendation letter for graduate school that you must focus on recommending the applicant. There are probably many aspiring students applying for the same program in the same graduate school as your aspiring student. 

Therefore, the letter of recommendation for graduate school must include several details that will make it effective. The details will also increase the aspiring student’s chances of being accepted into the program they have chosen in that particular graduate school.

Here is what should primarily be included: 

Relation with the student

As the recommender, you will be required to highlight the relationship you have with the student. You will need to offer an explanation of how you relate and know the student. Your relationship will help strengthen the validity of the contents of the graduate letter for graduate school.

Established credibility

Ensure you provide your title or status, as the recommender, when writing a recommendation letter for graduate school. Whether you are an academic contact or a professional, mentioning your title or status in the letter helps to improve the aspiring student’s credibility. Your title will also be the reason why the Graduate School Faculty will listen to you. 

The student’s qualities

As a referee, you should also praise the aspiring student while writing a recommendation letter for graduate school. You can highlight their qualities, characteristics, and traits that you believe make them special. However, ensure you avoid overpraising the student, as this may negatively affect the student.

A case for why the student is fit for graduate studies

The letter of recommendation for graduate school presents an argument as to why the aspiring student is fit for the particular program they are applying for. Furthermore, make a case of why you think the particular applicant will succeed in their graduate studies. Finally, you can include their abilities and traits as well as courses and interests that make them suitable for that graduate school.

Specific examples

Remember to mention specific examples about the applicant that portrays their readiness for graduate school. These can include both their accomplishments in the field and habits in class. Using specific examples will go a long way in improving the aspiring student’s chances of getting into graduate school.

Requirements from the Student

When requested to write a recommendation letter for graduate school for a particular student, you will require specific information and time to compose the letter. Therefore, the aspiring student who has requested your services as a referee should provide precise details that you can use to reinforce their letter.

The requirements include;

Classes the applicant has had with the recommender

You will need information about the classes the applicant has had with you as the recommender. In such a case, you could be their professor, and this information will help you provide factual information about their habits and participation in class.

Experiences 

Also, you will need details about their experiences. Having details of the experiences you have shared with the applicant will help you when highlighting their abilities and interests better. This may be applicable for both an academic contact and a professional such as their employer.

Transcripts and resume/cover letter

Another piece of information you will require is transcripts and résumé/ cover letter . Such information will boost your recommendation letter for graduate school when it comes to their academic background and character description. It will also help when giving details about their education capabilities and why they will succeed in the graduate studies once selected for the program they have applied for.

Research experience and internships

The applicant’s research experience and internships will also be essential information that you will require as you write the recommendation letter for graduate school. Such details will help you to establish the aspiring student’s professional and academic success.

Applicant’s awards and achievements

As the referee, information on the applicant’s awards and achievements will go a long way in providing examples of the applicant’s praises.

Academic and career goals

As the recommender, you will require information on the applicant’s academic and career goals. This way, as you vouch for the candidate’s educational intentions, you have the necessary information to do so.

Professional experience

Finally, you will need details of the relevant professional experience of the aspiring student. This information will allow you to argue why the applicant is suitable for the program they have applied for at that particular graduate school.

Writing a Recommendation Letter For Graduate School

When asked to write a recommendation letter for graduate school, here is a format you can use to craft that one to two-page document. 

When it comes to structuring your recommendation letter for graduate school, you should know the details you require to write the letterhead. This will contain your information and should be written at the top on the left side of the page. 

The details to be included in this section include the date, your full name, title, graduate school name, address, and preferred contact (email or phone number). The last detail is optional.

Introduction

The introductory paragraph should only be about two to four sentences long. Here, you introduce yourself as the recommender and the aspiring student for whom you are writing the recommendation letter for graduate school. You could be the applicant’s professor or employer. Whatever the case, introduce yourself clearly, as shown below.

To Whom It May Concern: I am writing this recommendation letter to show my support for {Applicant’s Name} choice to apply for {Name of Program} at {Name of Graduate School} . As his professor, I fully believe that {Applicant’s Name} is qualified to partake in {Name of Program} studies. He is a remarkable and promising student who I can comfortably go out of my way to write him this recommendation letter.

As you write the body of the letter of recommendation for graduate school, it might include up to four paragraphs of detailed information about the applicant. The two most important details in the body paragraphs include your relationship with the applicant and the applicant’s qualities.

The other details that you should include in the body part include evidence of the mentioned attributes and vouching for the candidate:

Relationship with the applicant: This information should be written in about three to six sentences in the recommendation letter for graduate school. Mention how you know the aspiring student and how long you have known them. Defining the length and nature of your relationship with the applicant will help reinforce the aspiring student’s personal and academic attributes. Example:

I have known {Applicant’s Name} for five years when he first joined my class. I can clearly recall his great participation and attentiveness in class. His timeliness in all his schoolwork made his educational intentions clear. {Applicant’s Name} choice to pick extra courses apart from those assigned to him helped to ensure excellence in his education and the creation of opportunities for scholarships. Such choices have helped to better his educational performance and personal life for the period I have known him.

Vouching for the candidate: This will be highlighted in the following paragraphs after establishing your relationship with the applicant. You could write the candidate’s attributes in one to three paragraphs of a recommendation letter for graduate school. You should include positive descriptions of the aspiring student’s qualities and competencies. Example:

With his great passion for the subject, {Applicant’s Name} has been very helpful at school. His volunteer work as he balanced his school work personally amazed and inspired me. {Applicant’s Name} would offer to gather materials and coordinate classwork while still juggling his personal studies effectively. Such efforts portrayed his responsible nature. Also, this young man is zealous and focused which guarantees fast and proper completion of any task assigned to him. {Applicant’s Name} is also a team player and a great leader. His coordination of class groups at school was so effective that it attracted not only me but also my colleagues to work closely with him.

Evidence of mentioned traits: As the recommender, you need to provide evidence of the attributes that you have mentioned in the graduate school letter of recommendation. Evidence of the mentioned traits will help to make the recommendation letter for graduate school more trustworthy.

{Applicant’s Name} has great teamwork skills. She has been able to organize and lead her fellow colleagues in accomplishing various projects successfully here at the company. Her work is always timely since she knows how to coordinate her team and still achieve her objectives. {Applicant’s Name} communicates effectively to her colleagues and offers them support. Her teamwork skills make her an outstanding employee.

Clear recommendation: After stating the candidate’s qualities and providing evidence, you should add a paragraph where you recommend the aspiring student for the program they have applied for at the graduate school. You can mention why they are fit for the program by stating what makes them qualified. However, avoid sounding too demanding in the recommendation letter for graduate school as it might reduce the chances of the candidate getting selected.

I highly recommend {Applicant’s Name} for the {Name of the Program} at the {Name of Graduate School}. He is zealous, hardworking, and has the desire to further his education further. This makes him fit for the {Name of Program}.

For this part of the graduate school letter of recommendation, you should politely request the recipient of the letter to contact you if needed.

Please feel free to contact me for further questions and clarifications with regard to {Applicant’s Name} background and details.

Sign off the graduate school letter of recommendation with your name as the recommender. You should also sign after printing the hard copy letter.

Sincerely, Signature (On hard copy letter) {Your Name}

Graduate School Letter of Recommendation Samples

Following are some samples for you to get a better understanding of the sentence structure and tone of the letter:

{Recommender’s Full name}

{Graduate School Name}

{Recommender’s Address}

{Preferred Contact (email or phone number) [Optional]}

To the Admission’s Committee:

On behalf of {Applicant’s Name}, I am writing to you this recommendation letter as his six years professor here at {Name of Current University}. In my many years as a professor, I have not come across such a promising and bright student whose work has made him outstanding. I commend his choice to apply for {Name of Program} at {Name of Graduate School} for his Masters. His acceptance into {Name of Graduate School} would be beneficial to not only him but also to you.

With such a pool of students, being able to notice {Applicant’s Name} and work closely with him would only suggest that he is a great student. I have taught him for four years and interacted with him as a volunteer in our department for the other two years. His class participation never fails to highlight his efforts to study and learn more. His passion for this subject has seen {Applicant’s Name} tests and graded remain excellent even as he juggled through university life. Our interaction ad relationship built as he worked as a volunteer in our department where he harnessed his skills.

{Applicant’s Name} ability to stand out even in the face of challenges makes him suitable for the chance to join {Name of Graduate School}. His research experience in the four years of writing great papers and his volunteer work for two years also says a lot about his educational plans. His focus is admirable for such a young man.

I am honored to recommend {Applicant’s Name} for the {Name of Program} at the {Name of Graduate School}. I believe his qualities and educational intentions make him suitable for the program. Please contact me for more details about this particular student.

{Name of Recommender}

To the Review Committee:

When {Applicant’s Name} asked me to write a recommendation letter, I accepted wholeheartedly. As an intern at {Company’s Name} for three years, {Applicant’s Name} has become an important part of the team. He has been under my mentorship during this period and all I can say is {Applicant’s Name} bears positive energy that makes him inspirational to many.

After applying for the internship, {Applicant’s Name} qualified for the position as he was top of his class and had excellent grades. His projects and creative designs made him to stand out among other interns and I chose to become his mentor to nurture him more. {Applicant’s Name} was never belittled by other employers’ skills or any challenging task he was presented with. He always found a way to accomplish any task successfully and also helped his fellow interns to do the same. Such traits make it pleasurable to work with {Applicant’s Name}.

{Applicant’s Name} has a willing spirit when it comes to learning new things and being corrected. He is highly innovative and goal-oriented which is beneficial to any organization. During his first year as an intern here at {Company’s Name}, {Applicant’s Name} managed to secure us a new client due to his innovation. His eagerness and ability to learn fast makes him stand out and assures you of success in any project you give to him.

I highly recommend him and ask that you consider him for the {Name of Program} at {Name of Graduate School}. I believe that he will be instrumental in bringing positive change and effectively grow himself and those around him. Accepting him into {Name of Graduate School} will help to satisfy his educational thirst and shape his career.

{Recommender’s Name}

To Whom It May Concern:

I am pleased to write to you this recommendation letter on behalf of {Applicant’s Name}. He has been working with us at {Organization’s Name} for six years now. His dream to pursue further education in {Name of Program} at {Name of Graduate School} could not have come at a better time. {Applicant’s Name} desire to increase knowledge makes me confident that he will be suitable for your institution.

I have interacted with {Applicant’s Name} on various occasions as he is my employee. I have observed his interpersonal and communication skills that have made him outstanding as he interacts with fellow employees and colleagues. His social skills also make him more approachable and relatable. {Applicant’s Name} is also an eager and committed learner when it comes to discovering new things. His ability to grasp knowledge fast and still maintain great relations with others makes him special. I highly recommend him for the {Name of Program} at the {Name of Graduate School}.

As an employee, he has started and completed various projects that have been beneficial not only to his growth but also to our organization. {Applicant’s Name} is a great team player and organizer. He has coordinated teams to ensure fast and proper completion of work. He is a committed individual who is always ready and willing to put in extra time and effort into any tasks assigned to him. Furthermore, {Applicant’s Name} has proved to be enthusiastic and positive in the work environment. His attendance is admirable as it shows that he can balance both his work and personal life.

I highly recommend {Applicant’s Name} for the {Name of Program} at {Name of Graduate School}. As an organization, we will be saddened by his departure but we wish him well as he aims to pursue and achieve his educational and career goals. If you accept him into the program, you will surely help this brilliant young man to achieve his dreams. You can contact me at any time for any questions and further clarifications of {Applicant’s Name} attributes and qualifications.

Tone to Use in a Recommendation Letter

A recommendation letter for graduate school falls under an informal piece of a document rather than an academic one. Although this is the case, some standards have been put in place and are expected when writing a recommendation letter for graduate school. 

By observing the following standards as you write a graduate school recommendation letter, your education level and qualifications, as a recommender, will be reflected positively. 

The essential elements in writing a recommendation letter for graduate school include;

• Personal Tone: As the referee, use a language that presents a more personal tone than the one used in research writing. Writing a recommendation letter includes gathering information and deducing what is useful for the letter. However, you are expected to maintain a more personal tone.  
• Use of Active Voice: You are required to maintain an active voice as you write the letter. Furthermore, write the letter with the first-person point of view to help highlight the relationship you share with the applicant and authenticate your endorsement.
• The Details: Write the recommendation letter in a chronological manner, ensure you start with important traits and then move on to the actions and achievements of the applicant.
• Use Lots of Details: The recommendation letter should have detailed information that includes course names, scores, and specific student achievements.
• Edit: Ensure you edit your recommendation letter before submitting it to the graduate admissions faculty. Grammatical and spelling mistakes may make the admissions faculty doubt your authenticity. 

When aspiring student applies to graduate school, they also need to submit a well-written Recommendation Letter for Graduate School. This is a letter where you, as the third party, endorse a possible candidate for graduate school. Such a student may ask you to be their recommender or referee. The task does not have to be as challenging as it sounds. From our article, you will learn what you need to include in the recommendation letter for graduate school. You can also learn about the information you will require from this applicant for you to craft an appropriate recommendation letter. Furthermore, we can guide you on how to write one and still provide samples that you can use.

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WTO / Letters and Emails / Recommendation / Letter of Recommendation Examples for Graduate School

Letter of Recommendation Examples for Graduate School

It is a letter of recommendation written by your undergraduate professor, supervisor, mentor, manager, etc. that highlights your academic performance, personal qualities, capabilities, and accomplishments that make you a good fit for a particular graduate school or program.

These letters primarily serve one purpose, they are a form of peer-to-peer advice. They are required explicitly by an academic program and are usually sent directly to the graduate program faculty without the applicant seeing them. This means that the professor can provide the graduate program faculty with an assessment of your potential as a graduate student and a researcher from an objective perspective, helping them make an informed decision about accepting you into their program over the other qualified applicants.

It plays a significant role in helping you secure an admission offer. If you have any weak areas in your application

A slightly below-average GPA, a positive and detailed letter from your undergraduate supervisor can influence the admissions committee to consider you over other applicants.

This is why it is important to understand how to secure strong and impressive recommendations from competent recommenders.

Graduate School Recommendation Letter Examples

When to Ask for a Letter of Recommendation?

Undergraduate professors and other professionals usually receive countless requests for such letters from other students. To secure an enthusiastic and positive document, you should give your contact plenty of lead time to write it. Ideally, it is a great idea to ask for it at least one month or more before the application deadline. 

If your recommender is a college professor, you should also be mindful of their schedule and current state of mind, as crafting such letters takes time. Balancing between planning lectures, advising students, grading college essays, and finding some free time to provide a positive recommendation letter for a particular student can be overwhelming for the professor. Therefore, you should ask for it at the beginning of the semester, rather than mid-semester or towards the end of the semester.

You should also consider asking for it during your professor’s working hours. You should never ask them outside of their office hours, as this may seem unprofessional. You should always ask them in person and be clear about what you ask and how the letter fits your educational and professional goals. If they seem reluctant to write you a positive letter, do not push the matter. Instead, consider requesting another professor who is more than willing to write a positive recommendation for you. 

Who to Ask?

Getting the right professor, supervisor, or college advisor to write you this letter can be difficult. These letters play a significant role in helping you get an admission offer. You should consider choosing a recommender who can discuss your abilities, competencies, and personal traits in a coherent way to maximize your admission odds.

The following guidelines will help you know whom to ask for it for graduate school:

Someone who knows you well

Your recommender should be someone you have spent time with within class and outside of the classroom. They should be able to speak about your career goals and aspirations and should hold a favorable opinion of your personal qualities and capabilities.

A professor who directs and advises your extracurricular activity club, such as the debate club, volleyball team, etc., can make an excellent reference.

Someone you’ve known for a long time

Reach out to a recommender who has known you for at least one or more years to ensure that the letter impacts the admissions board. The recommender must also hold a current perspective on you. Thus, a teacher from several years ago is not a good choice.

Who is related to the program you are applying for

A college professor who has background knowledge of the discipline or program you want to pursue can make a good reference. This is because they know and can speak to the specific qualities needed to succeed in that course or career line. As a result, the admissions board will trust the individual’s evaluation and perspective of you, and they will be more willing to admit you into the program.

A professor at the school granting your undergraduate degree, a professor with the degree you are seeking, a supervisor at a job or internship related to your graduate program, and a professor who has academically evaluated you in a class related to the program can provide good recommendation letters.

Someone who has seen your successes

A person who has witnessed some of your most significant achievements or seen you demonstrate high levels of initiative, commitment, hard work, and teamwork can also provide an effective document. Include specific examples of achievements in the letter. A person who has witnessed your accomplishments can give a first-hand account of what you can do and the value you will add to the graduate program faculty.

An effective communicator

Your recommender should be able to craft a strongly-worded and persuasive letter to convince the admissions board or committee to offer you admission into the desired program. A well-crafted, enthusiastic letter from a college professor may not only get you into a graduate program but may also persuade the department faculty to give you a tuition scholarship or paid employment to help you settle your school fees . Hence, you should always consider recommenders who are more generous, organized, and enthusiastic, and those who can write a memorable letter.

How to Ask for a Letter of Recommendation

While, as an applicant, you cannot control what your recommender writes in the letter or ensure the document is submitted before the application deadline, there are certain things you can do to make the process as successful and efficient as possible. How you ask for it can also impact the quality and type of response you receive from your potential references.

Here is a detailed guide on how to ask for it for graduate school:

Ask in person

Writing it is a big favor. Consequently, your approach to making a request should always be respectful and formal, and you should express gratitude. Asking for such requests in person is usually advocated for, as it helps the recommender gain a deeper understanding of how your motivation aligns with that of the graduate program.

Here are some useful tips for asking for a recommendation in person:

Ask the recommender if they would provide the letter

It is considered standard practice to have a conversation before you submit your written request for a recommendation. This is to ensure that your chosen contact is willing and available to write the letter. Thus, schedule a meeting with your chosen contact and politely ask them if they would be willing to write this letter for you. If they are unwilling or seem reluctant, consider asking another person from your list of potential recommenders. 

Arrange a meeting

If the recommender is willing to provide you with a strong recommendation, schedule a one-on-one meeting appointment . This demonstrates that you respect your professor’s time and that you are taking your graduate school application seriously. During the meeting, clarify to your supervisor why you chose them to recommend you and why you value their honest assessment of your academic life and personal qualities. To convince them further, state how your experience and interactions with them have contributed to who you are today, what you have achieved, and, if applicable, how they have influenced your decision to pursue the specific graduate program.

Give a copy of your resume, transcripts, and personal statement

You should provide your recommender with sufficient details and crucial information to enable them to tailor this letter to reinforce your cover letter, personal statement , and resume. Consider giving them a copy of your current resume, copies of your transcripts, your cover letter, personal statement, details of the program to which you are applying, and any other essential information to help them understand your background and interests.

Provide a list of your achievements and abilities

Next, refresh the memory of your recommender by providing them with a list of achievements and abilities that you would like them to highlight in the letter to increase your chances of getting an interview with the graduate school’s admission board.

If you are seeking admission into an MBA in a tech-related course, you can request that your recommender highlight your computer-savvy skills, such as programming, and coding, and the awards or achievements you have received in the specific field.

Provide a list of your extracurricular and volunteer activities

Most higher-learning academic institutions prefer candidates who are well-rounded scholars. Therefore, your professor will need to highlight your extracurricular and volunteer activities in the recommendation letter to help strengthen your application. If you have participated in any of these activities, be sure to provide your supervisor with a detailed list of the activities and your relevant accomplishments.

Provide a list of graduate schools you are applying to

If you are applying to various graduate schools, you can provide your recommender with a list of the schools and details of their program to help them customize each letter to the particular school.

Give receiver details

The letter will need to incorporate the recipient’s details. This includes the school’s name, address line, admitting professor’s name, etc.

Give a deadline to submit the letter

The admission board will most likely disregard application materials received after the institution’s stipulated submission deadlines, and this will paint a negative picture of how the admitting team perceives your recommender. It is essential that you give the recommender a deadline to submit the letter to enable them to plan their time well and submit it on time.

Send an email

Although the best way to ask for it is in person, sometimes it might be impossible to meet with your recommender face to face. In such cases, sending a professional email might be considered an appropriate option. However, the email method is only advisable if you know the recommender well enough. However, if you have someone in mind that you haven’t seen or spoken to recently, then it is essential that you meet with them in person to discuss your request.

Essential Elements of a Letter of Recommendation for Graduate School

It will typically cover a range of skills- from academic abilities to research experiences and applied experiences in and out of the classroom.

The letter will generally include the following essential elements:

• A brief description of who the recommender is, why they are qualified to recommend you, and their professional relationship with you
• A description of why the recommender thinks you are the perfect fit for the program, using specific examples and anecdotes to validate their claims
• Specific examples of your greatest accomplishments and personal qualities while in undergraduate school
• A comparison with your peers, i.e., what makes you qualified for the graduate school program over the other qualified applicants
• What the recommender knows about the program or course you are applying to.

Graduate School Recommendation Letter Template

[Your Name]

[Your Job Title]

[Your Institution/Organization]

[Institution/Organization Address]

[City, State, Zip]

[Your Email Address]

[Your Phone Number]

[Admissions Committee or Specific Person’s Name, if known]

[Graduate Program Name or Department]

[University Name]

[University Address]

Dear [Admissions Committee or Specific Person’s Name],

I am writing to wholeheartedly recommend [Applicant’s Name] for admission to your [specific graduate program name] at [University Name]. As [Your Relationship to the Applicant, e.g., “their professor for X courses” or “their supervisor at Y organization”], I have had the pleasure of witnessing [Applicant’s Name]’s remarkable growth and academic/professional achievements over the [duration of your relationship with the applicant].

[Applicant’s Name] has consistently demonstrated exceptional abilities in [mention specific skills or areas, e.g., “critical thinking, research, and analytical skills”]. For instance, in [mention a specific project, course, or task], they [describe what the applicant did, highlighting their responsibilities, achievements, and the skills they demonstrated]. This experience showcased not only [Applicant’s Name]’s solid grasp of [mention the relevant subject or field] but also their capacity for [mention important qualities, e.g., “innovative problem-solving and dedication to excellence”].

Beyond [his/her/their] academic prowess, [Applicant’s Name] exhibits qualities that I believe will make [him/her/them] a valuable contributor to [University Name]’s academic community. [He/She/They] is [mention personal qualities, e.g., “a natural leader, highly motivated, and possesses an unwavering commitment to personal and professional development”]. [Provide an example that illustrates these qualities, if possible].

[Applicant’s Name]’s passion for [mention the field or subject] is evident in [his/her/their] [mention any relevant projects, research, or interests]. [He/She/They] has a clear vision for how [he/she/they] plans to use the education and experiences gained from your program to [mention the applicant’s goals or potential contributions to the field].

In conclusion, I have no doubt that [Applicant’s Name] will excel in your graduate program and contribute significantly to your academic community. [His/Her/Their] dedication, intelligence, and work ethic set [him/her/them] apart as an outstanding candidate. I strongly endorse [his/her/their] application and look forward to [his/her/their] continued achievements, which I am confident [he/she/they] will find at [University Name].

Please feel free to contact me at [Your Phone Number] or via email at [Your Email Address] should you require any further information or have any questions regarding [Applicant’s Name]’s application.

Letter of Recommendation for Graduate School (Sample Letters)

Dear Members of the Admissions Committee,

I am writing with great enthusiasm to recommend Emily Chen for admission into the Master’s Program in Communication at Prestige University. As Emily’s professor in several advanced communications courses and her academic advisor at City University, I have witnessed her profound commitment to her studies, her exceptional research skills, and her ability to communicate complex ideas with clarity and creativity.

Emily has consistently demonstrated her passion for communications, particularly in digital media and public relations , through her outstanding academic performance and involvement in extracurricular activities. One of her most notable achievements was her capstone project, which focused on the impact of social media on brand reputation. Her research was not only rigorous but also innovative, incorporating a comprehensive analysis of social media trends and their implications for public relations strategies. This project underscored her ability to apply theoretical knowledge to practical challenges, a skill that will serve her well in graduate studies and beyond.

Beyond her academic prowess, Emily exhibits qualities that I believe are essential for success in the field of communication. She is a natural leader, as evidenced by her role as the president of our university’s Communications Club, where she spearheaded initiatives to enhance student engagement and professional development. Her leadership in organizing a successful panel discussion on the future of digital media brought together industry professionals, faculty, and students, facilitating a meaningful dialogue on a topic of great relevance.

Emily’s dedication to her personal and professional development is matched by her genuine desire to contribute to the broader community. She has volunteered her skills to several non-profit organizations, developing social media campaigns that have significantly increased their visibility and impact. Her ability to leverage digital platforms to foster community engagement is just one example of her strategic and empathetic approach to communication.

I have no doubt that Emily will bring the same level of excellence, dedication, and innovation to the Master’s Program in Communication at Prestige University. Her academic background, combined with her practical experience and personal qualities, make her an ideal candidate for your program. I am confident that she will not only benefit from but also contribute significantly to the academic community at Prestige University.

Please do not hesitate to contact me if you require any further information or insights regarding Emily’s application. I am eager to see the contributions she will undoubtedly make to the field of communication and am confident that she will excel in your graduate program.

Dr. Alicia Ramirez

Dear Admissions Committee,

I am writing to recommend Jordan Lee, a distinguished graduate of University City College, for admission to the Master’s Program in Sociology at Prestige University. As Jordan’s professor in several upper-level sociology courses and supervisor for their undergraduate thesis, I have had ample opportunity to observe their academic rigor, intellectual curiosity, and unwavering dedication to the field of sociology.

Jordan has consistently demonstrated exceptional analytical skills and a profound understanding of sociological theories and methodologies. Their coursework, particularly in areas of social stratification and race relations, has not only been exemplary in terms of academic rigor but also indicative of a deep engagement with the material and a genuine desire to contribute to our understanding of societal dynamics.

One of Jordan’s most notable accomplishments is their undergraduate thesis, titled “Digital Communities and Social Identity,” which explored the impact of online platforms on youth identity formation. This ambitious project showcased Jordan’s ability to conduct comprehensive research, apply complex theoretical frameworks, and communicate findings with clarity and insight. Their work has been recognized as a significant contribution to the department, exemplifying potential for further scholarly research in graduate studies.

Beyond their academic achievements, Jordan has actively contributed to the university community. They served as president of the Sociology Club, organizing events that bridged academic learning with practical social issues, thereby enhancing the intellectual life of the campus. Jordan’s leadership and initiative in these roles have been commendable, demonstrating their commitment to applying sociological insights to effect positive change.

Jordan’s passion for sociology is matched by their compassion and empathy towards others. They possess a unique ability to understand diverse perspectives, making them not only an outstanding student but also a valued member of any academic community. Their ethical approach to research and dedication to social justice are qualities that I believe will serve them well in graduate studies and beyond.

I have no doubt that Jordan will excel in the Master’s Program in Sociology at Prestige University. Their intellectual curiosity, combined with a solid foundation in sociological research and theory, makes them an ideal candidate for your program. I strongly endorse their application and am confident that Jordan will make significant contributions to the field of sociology.

Please do not hesitate to contact me if you require any further information or insights regarding Jordan’s qualifications and character.

Dr. Emily Thompson

Associate Professor of Sociology

University City College

Key Takeaways

The sample recommendation letters provide thorough endorsements of the candidates’ academic achievements, personal qualities, and potential contributions to their respective fields. Both letters are effective for several reasons:

Strong Academic Endorsement: Both letters provide a comprehensive overview of the candidate’s academic achievements, highlighting their exceptional performance in relevant courses, research projects , and extracurricular activities. This demonstrates the candidates’ academic aptitude and dedication to their field of study.

Specific Examples: Each letter includes specific examples of the candidate’s accomplishments and contributions, such as capstone projects, thesis titles, and leadership roles. These concrete examples provide evidence of the candidates’ skills, knowledge, and potential for success in graduate studies.

Personal Qualities: The letters also touch upon the candidates’ personal qualities and character traits, such as leadership, empathy, and dedication to social justice. This holistic view of the candidates helps the admissions committee assess their suitability for the program and their potential to contribute positively to the academic community.

Professional Tone: Both letters maintain a professional tone throughout, with clear and concise language used to convey the writer’s endorsement of the candidate. This professionalism enhances the credibility of the recommendations and reflects positively on the candidates.

Endorsement of Fit: Each letter explicitly states the writer’s confidence in the candidate’s suitability for the Master’s Program at Prestige University, emphasizing their academic background, personal qualities, and potential for further scholarly research. This endorsement of fit strengthens the candidates’ applications and aligns with the admissions committee’s criteria for selection.

Overall, these recommendation letters effectively advocate for the candidates’ admission to the Master’s Program at Prestige University by providing a thorough and compelling endorsement of their academic achievements, personal qualities, and potential for success in graduate studies.

Tips for Getting an Impressive Recommendation Letter

To get a strong and positive letter from your selected recommenders, consider the following useful tips:

Give your recommender ample time to write the letter

If you ask your college professor to write you this letter right away, they may be unwilling to accept the offer, or they most likely will provide a recommendation that does not strongly endorse your candidacy, which is worse than no recommendation at all. As such, a few weeks’ notice before the application deadline date is considered sufficient to write a detailed, impactful letter.

Choose the best from all your recommenders

When asking for it from someone, you must choose the right person. Someone who knows you well enough to vouch for your candidacy can be persuasive enough to encourage the admissions board to offer you an opportunity at their school.

You will also want to consider someone who can speak to your specific strengths and describe how these strengths will serve you well in the graduate program, rather than a recommender who will simply write a letter that states specific skills with no supporting evidence. Admissions committees want to know how you would benefit their program, so you want reference letters that will help bring that to life.

Shape your letter

Most recommenders tend to create generic letters for all the students, and then customize them before submitting them to the graduate faculty program. Such letters usually don’t help the student stand out from the competition. You can avoid this by providing your recommender with all the necessary information to craft a strong letter and asking them to emphasize certain things in the letter

Specific skills, relevant accomplishments, or unique circumstances you overcame to succeed as an undergraduate.

Waive your right to review the letter

These letters are supposed to be sent to the admission board without the student reviewing them. While it might be tempting to want to know what your recommender wrote about you, it is essential to waive your right to review the letter to encourage the recommender to provide a more candid document. Besides, the admissions board will know your writers felt free to objectively assess your academics, making the letter more impactful.

Be organized

For your recommender to provide the most comprehensive letter, you need to provide them with as much information on the qualifications that make you suitable for the program as is necessary. You can provide them with your application documents, such as your resume, academic transcripts, your achievements, research experience, internships, experiences you’ve shared with them, and academic and career goals, as well as all the information that the recommender may need to plan the writing promptly and target the letter as much as possible. You also need to foster relationships with potential referees and request recommendations early enough to avoid last-minute rushes and unwillingness from potential recommenders.

Thank your recommender

Regardless of the result of your application to a graduate school, you should always inform your recommenders of the outcome. A well-written thank-you letter, email, or card, expressing your gratitude for the recommender’s help is considered appropriate. This is important as it encourages the professor to provide you with future reference letters when the need arises.

Frequently Asked Questions

Generally, these letters should be written by someone who knows you well academically. Faculty members, research supervisors, and undergraduate academic advisors are often the most qualified to provide such letters. However, other professionals, such as an employer who has known and supervised you for at least six months and above, can also provide a strong letter. However, the employer must have specialized in a program related to the course you are applying for or work in a field related to the course you want to pursue.

It should always be written in more than two paragraphs. Anything less than two shows that you have no clue what the person’s academic performance is overall and that you don’t know much about them. Although you don’t want to write less than two paragraphs, you should also avoid writing more than one page because you want to keep it on point and be focused on only a few key points.

In it, you essentially include a comprehensive summary of the individual’s achievements and academic performance. The only difference in writing this letter is that this particular letter is only well written by a professor at a college or university.

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30 Free Letters Of Recommendation For Graduate School

College professors and other notable people from academic and professional backgrounds often get requests to write a letter of recommendation for graduate school. The requests are from students who want to apply for graduate studies or research studies. Whether you are a student or the recommender, here’s an easy template to make your work easier.

• 1 Letters Of Recommendation For Graduate School
• 2 Who should write this letter?
• 3 The difference between a recommendation and a reference letter
• 4 Recommendation Letters For Graduate School
• 5 What should a graduate school recommendation letter include?
• 6 How do I write a letter of recommendation for a master’s degree?
• 7 Sample Recommendation Letters For Graduate
• 8 How to ask for a letter of recommendation for graduate school?

Letters Of Recommendation For Graduate School

Who should write this letter.

For students , they should request a letter of recommendation for graduate school from someone they know very well and holds great repute in the academic or the professional field.

For a notable person whose recommendations hold importance and if a student chooses them, it means that they know that you appreciate them well enough to write positive things about them. A student would also choose you because you hold a position that’s important and respected.

To apply for graduate studies, students must submit at least one recommendation letter from a current or past academic adviser or professor. This letter can also come from a person with a different role other than a professor. These include a senior colleague, a professor from a different department, a research adviser or even an employer.

From whomsoever the recommendation letter for graduate school sample comes from, the recommender must know the applicant well enough to recognize their achievements. If you’re the one to write the letter, it also helps if you understand the program that your student wants to get into.

The difference between a recommendation and a reference letter

As a requirement for the application to graduate studies, candidates must provide a reference letter or a letter of recommendation for graduate school. These types of letters are not the same even though a lot of people think that they are. However, when you understand their definitions, you will also understand why they differ:

• A letter or recommendation is explicitly required by an academic program. It should be directly sent by the professor or the employer to the university without the candidate seeing it. Generally, this document contains between 300 to 400 words and should expound on the candidate’s character, abilities, and accomplishments from an objective perspective.
• An admission reference letter for graduate school is usually given directly to the candidate by the referee. The candidate can keep this letter for future use. This letter is typically addressed as “Dear Sir/Madam” or “To Whom It May Concern.”

This is the main reason why most universities often require a letter of recommendation rather than a reference letter. It is more personal and it speaks of the candidate in relation to their specific program.

Recommendation Letters For Graduate School

What should a graduate school recommendation letter include.

A typical recommendation letter for graduate school should cover a wide range of skills – from academic abilities to research experiences, and applied experiences both outside and inside the classroom. As the recommender, the letter you write must answer the following questions clearly:

• What is your relationship with the student?
• What do you know about the program the student wants to apply to?
• Why is your opinion relevant? (this is why you should include your title and status)
• What sets this student apart? (discuss the student’s qualities, traits, and characteristics)
• What accomplishments does the student have that impressed you? (discuss the student’s habits in class and accomplishments)
• What do you think makes the student qualified for graduate school or for the program they’re applying to? (include the student’s specific interests or courses)

How do I write a letter of recommendation for a master’s degree?

A letter of recommendation for graduate school should at least fill one whole page. It should include a letterhead, an introduction, up to four paragraphs in the body, and a conclusion. Include the following information at the top left-hand corner of your letter:

• The date when you wrote the letter
• Your complete name
• Your title (or position)
• The name of your school
• Your school’s complete address
• Your contact details (optional)

After these, it’s time to start working on the different parts of your letter:

• Introduction This part of the letter simply states information about you and the person you’re writing about. It should only be between 2 to 4 sentences long.
• Your relationship to the candidate In this section, give a description of the context in which you know the candidate and for how long. Mentioning how long you have known the candidate and the nature of your relationship can add substance to the statements about the candidate’s positive attributes. This paragraph must be between 3 to 6 sentences. Compose straightforward sentences to make it more effective.
• The attributes of the candidate After discussing your relationship with the candidate, the next paragraph demonstrates the latter’s positive attributes and competencies. This makes up the main body of your recommendation letter for graduate school. It should have positive descriptions of the candidate’s work habits, sense of responsibilities, and character. Although on average, only a single paragraph will suffice the purpose, this could go up to three paragraphs depending on the details you choose to include.
• The conclusion The concluding paragraph is a summary and reaffirmation of your recommendation for the candidate and it must include the method of contact that you prefer. The paragraph can be between 2 to 4 sentences long. Moreover, you must affix your hand signature underneath the conclusion to add authenticity to your letter.

Sample Recommendation Letters For Graduate

How to ask for a letter of recommendation for graduate school.

While applying for graduate school, a student is in need of a recommendation letter for graduate school sample as a requirement. They must make it as easy as possible for the professor they will request to write.

Students can do this by providing the necessary information like their resume, a list of their outstanding academic achievements, their Grade Point Average, a list of their volunteer or extracurricular activities, and the deadline set by the graduate school.

Students can expect more than just an admission into the graduate school if a professor submitted an enthusiastic, well-written letter of recommendation as this might also convince the school administration to award them with a scholarship or even paid employment as a teaching or research assistant.

Another thing the students must consider is to give their professor enough lead time to compose a powerful and detailed letter. If a student asked their professor to write a letter due the next day, chances are, the professor might either refuse the request or compose a hurried letter that doesn’t advocate the student’s candidacy strongly.

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Letter of Recommendation (LOR) FOR PhD: Structure, Guidelines and Sample for International Students

Collegedunia Team

Content Curator

Admission committee affirms their decision by matching the recommendations and information given by study abroad aspirants in the admission application as well as supporting documents like motivation statements and achievements etc. Letter of Recommendation for PhD is thus an essential part of the application.

Letters of Recommendation are written by the academic staff like professors, teachers, counselors, or work supervisors if the applicant has any voluntary or professional work experience. LOR for PhD is significant because selection committees gauge the potential of the applicant to go through the academics and research capability mainly through these documents.

Letter of Recommendation (LOR) for PhD: Structure and Guidelines

Professors and faculty members who taught you earlier and the immediate supervisors who saw you working are the best people to analyze your skills, potential, shortcomings. They are able to judge what makes you most worthy of the course you are opting for. Thus, universities expect a Letter of Recommendation for PhD in Canada , USA, UK, etc from them with all this information.

Following are some of the topics that should be covered in the LOR for PhD are:

Knowledge about Subject: Students have to present their own findings on a particular subject after doing thorough research in a doctorate program. Hence, universities offering PhD want to know about your understanding of academic concepts and their applications. They are also interested in getting more details about your ability to conceive creative and critical thinking on the topic to discover new areas of the study. All this information should be discussed in the Letter of Recommendation for PhD.

Positive Qualities of Applicant: The structure and the contents of the LORs are prerogatives of the writer. Hence, normally they should write about the applicant’s positive qualities suitable for the course, and how their observation came about these points.

Personal Opinion of Recommender: In LOR for PhD from the UK , USA, or any other country, the writer should talk about the time spent with the applicant and the outstanding skills that are seen in the applicant academically and outside the academic arena. Also highlight points about the researching skills of the person and how the opted course is a right fit for him/her should also be mentioned

Contact Details of Recommender: In the end, the writer is required to provide his official contact details with a willingness to answer any further questions facilitating the admission of the applicant in question.

Whenever selectors have to deliberate on any applications, supporting documents like statements of purpose and LORs come into play and prove to be extremely vital. Letter of Recommendation for PhD in Germany , Canada, USA, etc have a lot of weightage as the selectors have not met the applicant personally but want to be sure about his academic and research abilities.

• Recommenders should talk about your subject knowledge, personality, life and literacy skills, diligence, and research abilities
• The credentials mentioned must be authenticated and their recommendation should be based on the grounds they have built in the letter.
• LOR for PhD needs to be written in an official language and no personal biases or acquaintances should reflect in the language even if you are on very good terms with the writing officials.

Both professional and academic Letters of Recommendations are written on the official letterhead under the seal of the institution and are submitted the way foreign institution asks for them. Some universities like them to be uploaded online, some want them to be completed online, and rest receive the hard copies. In these too, some like it in sealed envelopes and some accept it through the applicant too.

Letter of Recommendation (LOR): Guidelines for Top Universities

Universities offering Ph.D. courses want to make sure that they choose the right candidate who will be able to work with the mentor to achieve the desired results. They expect specialization in the course and extreme dedication from international students.

LORs play a vital role in helping them to choose the most suitable candidates as the recommendations are made by academicians on almost similar standards that are accepted worldwide.

Requirements of LOR for PhD by the major popular institutions are listed below:

Sample LOR for PhD

I am delighted to have this opportunity to recommend a student like XXXXX for a Ph.D. in Marketing Management at your esteemed university. I have taught XXXX for the past three years in the areas of marketing and supply chain management and I am one of those who really would like to see him excelling in this field.

His proposed topic of XXXXX is also extremely relevant and requires in-depth analysis and research that will be useful not only for the companies and industry but also for the academicians to see the real-life issues arising out of topics taught at our institutions.

XXXX has done a one-year research project on ‘Plastic money usage in marketing’ under my supervision and I have seen him working diligently with an out of box approach. He has reflective thinking skills and is quite inquisitive about the findings that help him to dig deeper into conducting and analyzing the research. He possesses impeccable communication skills and has the ability to take his learning to the highest level through his commendable peer mentoring skills.

His working in teams or independently on projects, researches, or on the academic subject matter is beyond comprehension at this level. He is a student of higher thinking order who likes to be challenged and work for new innovations and creativity. He has a zeal for making the world a better living place and wants to have an improved version of himself by every passing year.

Tedious working schedules, difficult working conditions, collaborating with people, and multitasking are the areas that he can handle very skillfully and makes the work look effortless. With all these charismatic qualities he is quite a simple and down to earth person who respects everyone and follows all the rules.

He is a strongly deserving candidate to get a chance for doing research in XXXXX area and I would be happy if this recommendation helps him to get admission to the Doctorate of Philosophy in Marketing Management.

If you have any queries about the academic, research, or related areas, please feel free to contact me at the following email address or phone. I am generally available on phone from 11.30 to 3.30 IST from Monday to Friday.

Tips for Writing Letter of Recommendation (LOR) for PhD

LOR for PhD preferably should be written by the faculty of the latest institution attended by the applicant. Writers can also be the supervisor of academic or professional/voluntary or community work.

• The writer must support the positive traits regarding the academic and research skills of the applicant mentioned in the statement of purpose .
• As research is an important part of the doctorate degree, the qualities required to do research independently, in teams, and under supervision should be elaborated upon.
• The Letter of Recommendation for PhD should not contain any misrepresentation about the writer or the applicant and the details mentioned should be verifiable if the need arises.
• The writer must mention the time period during which he was associated with the applicant and the capacity in which they interacted. It clarifies how the writer came to know about the skills and positive traits of the applicant.

For Example: As a professor of Marketing management I taught xxxxx for the past three years and he did his internship and three projects under my supervision out of which one project was at the International level.

Recommendations given by the referees are quite vital in the admission decision hence they should be professionally written and should be real. The writer and applicant need to share a good rapport as sometimes these LORs are to be completed online requiring a lot of time and patience on part of the writer.

Ques What is a LOR?

Ans. LOR is a letter written by the academic or professional supervisors certifying that the applicant is worthy to get admission to a higher education course and the writer recommends the applicant.

Ques. Why are three LORs required for Ph.D. admission generally?

Ans. Ph.D. is a specialized education in a particular subject area, the selecting university wants to know about the applicant from various academicians or supervisors to get a holistic view rather than a specific view in one subject in which the applicant is normally good.

Ques. What is the main content of an LOR for PhD?

Ans. It must contain positive traits, potential, and achievements in the academic and research fields of the applicant. It also needs to specifically mention how the writer observed these.

Ques. Can I draft a LOR for PhD for my professor to sign?

Ans. It is not advisable to do so, as the academic language of a teacher and a student differs and it can be easily identified by the receiving institution.

Ques. Can LOR for PhD be copied?

Ans. Every person is unique and the professors and supervisors notice these unique qualities in them in their own way, hence they are not required to be copied.

Ques. Can I use one LOR for PhD for different universities?

Ans. Normally LORs are university-specific and are appreciated if they show that you shared the information with the referee about future studies.

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• Letters of Reference

You often observe things like a student's punctuality, ability to work with others and how they confront challenges. In a strong field of candidates, these insights may provide an employer with important information that a GPA and resume can't always reflect.

For students with little or no professional experience, professors and co-op or internship supervisors become likely candidates to write letters of reference on the student's behalf.

What to Include

Letters are particularly effective when they relate directly to the skills necessary for a specific job or position. This may require that you meet with the student to discuss the desired placement prior to writing your reference. And while you will naturally want to present a student in the best possible light, it is important to present factual information, based on your own observations.

According to the National Association of Colleges and Employers (NACE), if you are asked to provide a reference, you should also consider these questions:

• Who will see this information?
• Is the person asking for a reference entitled to that information?
• What is the purpose of the information?
• Is the information accurate?
• Is the information misleading?

View a sample letter >>

Discrimination Laws and FERPA

While most employers will not ask you to provide information that they can't lawfully request from the applicant, it is important to understand what information you can and cannot disclose. You can find additional resources through NACE, including:

Information about discrimination laws, FERPA and other suggested guidelines >>

A Faculty Guide to the Ethical and Legal Standards in Student Hiring >>

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How To Submit Your Strongest Application: Tips From Michigan Ross Students

Applying to an MBA program can feel daunting. Tackling your essays, gathering letters of recommendation, and making sure your test scores, transcripts, or test waivers are all in order may feel like a lot to accomplish at first.

To help you submit your best possible application, we chatted with three current Michigan Ross students and asked them to share their tips.

What is your best advice to applicants trying to make their essay responses memorable?

“Personalize your responses: think about specific anecdotes and examples you can give to strengthen your essays. It's always better to "show" instead of "tell." For example, if you are writing about how Ross's action-based learning curriculum will support your education, think about times when hands-on learning opportunities were crucial to your development and how you can communicate those examples to illustrate your point. I spoke in my own essays about some of my patient care experiences in medical school and how they informed my desire to make a larger, positive impact on healthcare systems in a leadership role.”

— Jesper Ke, MD/MBA ’25

Why this is good advice: Jesper highlights the importance of authenticity and personalization in essays. The essays are the admissions committee’s lens into an applicant’s unique experiences and how they’ve been impacted by them. Consider using the STAR (situation, task, action, result) format to share specific examples. Writing a memorable essay is an iterative process that takes time and reflection. It’s helpful to view the essay-writing process as a way to “double-check” your career and personal goals as you explore your MBA program options.  

— Digna Patel Raj, Associate Director, FTMBA Admissions 

What admissions events or Michigan Ross-related activities would you recommend prospective students participate in before applying?

“I highly recommend attending events where you can connect with current students and recent alumni. I leveraged the student ambassador network to connect with students from similar backgrounds and/or career interests. Through these conversations, I was able to understand the Ross culture and what it was like to be a student at Ross. Additionally, if you have the means, I recommend visiting campus. I visited during Ross Women’s Weekend, and it allowed me to visualize myself as a student at Ross.”

— Shivanee Shah, MBA/MS ’26

Why this is good advice: This is top-tier advice because engaging with current students and recent alumni provides valuable insights into a school's culture, academics, and community beyond official materials. Their honest feedback on their experiences and challenges helps you understand daily life at Ross and evaluate cultural fit. Using the student ambassador network lets you connect with people who share your background or career interests, offering targeted insights. Visiting the campus gives you the opportunity to experience the environment firsthand and assess if it aligns with your expectations. 

— Lindsay DiAngelo, Assistant Director, FTMBA Admissions 

What is one thing you wish you had known when you applied to Michigan Ross?

“One thing I wish I had known is the significance of demonstrating leadership and how this impacts an application to the program. Most applicants often talk about their achievements in terms of results; however, Ross places a strong emphasis on applicants who have shown a history of making a difference in their professional and personal lives. That’s where leadership comes in. An applicant needs to think of ways they have demonstrated this in the past while achieving results. Reflecting on this will help you put your best foot forward as you prepare for your interview.”

— Adewale Asimolowo, MBA ’25

Why this is good advice: Adewale’s advice is wonderful from an admissions perspective because it highlights the importance of aligning with the specific values and priorities of the Michigan Ross MBA Program and focusing on the 'how'. This approach will help you to differentiate yourself as an applicant and is highly relevant to your application's essay and evaluative interview criterion. The recent revision of our MBA essays allows applicants to emphasize their leadership and impact further. 

— Andrea McHale, Director, FTMBA Admissions

What tips do you have for students who are invited to interview?

“Be yourself! Ultimately, your interviewers are primarily alumni who also understand the Ross experience and are looking to learn more about your interests and fit with the community. At the same time, take the interview as an opportunity to learn more about Ross, asking your interviewer about their experiences, the community, and how a Ross MBA empowered their future career path.”

Why this is good advice: Jesper emphasizes the importance of authenticity both on paper and in real life. In addition to demonstrating the research you’ve done on Ross and coming prepared with some targeted questions for your interviewer, make sure you’ve also reflected on your own experiences, both professional and personal, that you can talk about during your interview. A good tip for prepping for your interview is to create a workbook with examples you can use for different behavioral questions. And make sure you’re prepared to answer why an MBA makes sense for you at this point in your career. 

— Michelle Pava, Associate Director, FTMBA Admissions

How did you go about choosing your recommenders?

“Initially, I made a list of my recent managers, project managers, and anyone I worked closely with who can speak to my professional experience. To select my recommenders, I wanted individuals who could speak positively and tangibly about my work experience and work products and saw my growth professionally. I ended up selecting a project manager I had worked with on multiple projects and a previous direct manager/partner.”

Why this is good advice: Shivanee provides great insight on who to select for your letter of recommendation. The admissions committee advises choosing someone who is going to provide a comprehensive overview of your work experience and the impact you bring to a team, which is often a direct supervisor or someone in a managerial role who has worked closely with you. Be sure to also meet with your recommender one-on-one before asking them so they have a clear understanding of your goals before they get to writing.

— Melissa Coveney, Associate Director, FTMBA Admissions 

What’s your best piece of general advice to prospective students hoping to get into Michigan Ross? 

“Self-reflection is important. Spend time reflecting on your experiences, strengths, and areas for improvement. Self-awareness and a willingness to grow are qualities that interviewers and admissions committees appreciate.”

Why this is good advice: Adewale is spot on — self-reflection and awareness are some of the most important aspects of the application process and your overall MBA experience. We highly encourage everyone to take some time to reflect on why they want an MBA, why now, and what they hope to learn before applying. 

— Lysa Wang, Associate Director, FTMBA Admissions 

Be sure to check out more tips from the admissions team on our YouTube channel , and come ask any questions you may have at an upcoming admissions event. We’re excited to see your application and wish you the best of luck as you take this important step toward becoming a future Michigan Ross MBA.

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Resume Samples

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Download resume guidelines as a pdf List of resume action verb How to write effective resume bullets

How to have your resume reviewed

• 4 Resume Samples  (PDF format)  
• Sasha Cazenove
• Seona Bates
• Sierra Tower
• Sophie McAfee

Your resume is generally a one-page document that clearly presents your current and past experiences and accomplishments so that your reader can understand the unique value that you bring to the table. As you begin to draft your resume, consider the following. Your resume is:

• Your first opportunity to make an impression. Step back from the details to consider what story you want to communicate.
• Foremost, about the content and demonstrating your experiences. Begin by writing your resume in Google docs or Word, and avoid using templates that focus on form over content.
• A living document that you will tailor to specific positions and will evolve throughout your career.
• Not a laundry list of every experience; it is a carefully curated list of relevant experiences. 
• Easy to read. Consider font type and size, formatting, and a balance of text and white space.
• Shared with potential employers as a pdf document.

The header provides your full name and contact information (email address & telephone number). This section should not include personal information (e.g., sex, date of birth, marital status). Items that may be included in your header:

• Wellesley and/or home address: If you choose both, be sure to label each address accordingly. 
• Personal website, links to professional social media (Twitter, Instagram, LinkedIn) 

If you are a current student or recent alumna, the education section should be just below the heading, with the most recent education listed first. Generally, you should not include your high school on your resume; however, first-year college students may include relevant high school experiences. Necessary information includes:

• Your institution and its location (City/Town and State) 
• Your degree (Bachelor of Arts), any major(s) and/or minor(s) 
• Expected graduation date. 
• Optional: Study abroad programs and institutions where you cross-registered for classes. 

In this section, provide details about your various experiences, highlighting accomplishments, learning outcomes, and transferable skills. “Experience” is broadly defined and can include full- or part-time work, summer jobs, internships, research, academic projects, campus leadership, volunteer opportunities, etc. Describe your experiences using strong, specific verbs, and emphasize the results and impact of your work. You can create separate and distinct Experience sections to highlight those positions or skills (e.g., Research, Leadership, Extracurricular, or Volunteer). 

• List experiences in reverse chronological order (most recent first). 
• Include name and location of the organization where this experience took place and the title of your role. 
• Include start and end date for your experience. If it is ongoing, list your end date as “Present.” 
• Describe your experience in accomplishment statements, using short phrases starting with a strong verb. Be specific and quantify your experiences whenever you can. 
• Create 2-5 accomplishment statements for each experience. 

This section provides an immediate view of the kinds of tasks you are ready to undertake. While you will want to be selective and only list relevant skills, these might range from technical skills, like expertise using a digital tool, to experience-based skills, like project management or database design. This section can also include certifications, languages, etc. In general, it’s best to avoid general skills like people skills, time management or critical thinking. As this section grows, you may divide it into several distinct skills sections, like Software Expertise, Language Skills, Teaching Skills, Design Skills, etc.

Is your resume... 

☐ Easy to read? 

☐ Simple, clean font (e.g. Times, Arial, Garamond) 

☐ 10 to 12 pt. font 

☐ 0.5 to 1 in. margins 

☐ Error free (grammar & spelling)? 

☐ Devoid of personal pronouns (I, me, my, we)? 

☐ Concise? 

☐ Reverse chronological? 

☐ Tailored to the type(s) of opportunities you are seeking?

Does your resume… 

☐ Effectively communicate your relevant skills and experience? 

☐ Effectively communicate your personal brand? 

☐ Use consistent formatting for dates, job accomplishments, etc.? 

☐ Display your strongest or most relevant qualifications near the top of the page or section? 

☐ Highlight all your related/transferable experience? 

☐ Utilize action verbs and results-oriented language to describe your experience?

☐  Display on the screen without formatting errors as a pdf attachment?

Related resources

Schengen Visa Application Cover Letter – Sample Letter for Schengen Tourist Visa

The cover letter you must submit for your Schengen Visa application is an important document that states the reason you are traveling to a certain Schengen country. In your Schengen Visa Application Cover Letter, you must address the Embassy or Consulate of the destination country you plan to visit, as your main goal is to persuade the Consular staff that you are a suitable candidate for receiving the Schengen visa.

How to Write a Cover Letter for a Schengen Tourist Visa?

Your Schengen tourist visa application cover letter should include the information listed below:

• Your full name.
• Your date of birth.
• Your nationality.
• Your passport details (passport number, issue date, and expiry date).
• Your current address.
• Your email address.
• Your phone number.
• The date when you are writing the letter.
• The name of the embassy or consulate where you are applying for the Schengen visa.
• The embassy or consulate’s address.
• The intention of traveling with a Schengen Tourist Visa (e.g., tourism, sightseeing, visiting friends or family, attending an event, etc.).
• The entry and exit dates of your trip.
• A detailed itinerary of your trip, including the Schengen countries you plan to visit during your trip, information about your planned accommodations, flights, and any tours or activities you have booked.
• Your financial capacity to cover your trip expenses.

Tourist Visa Application Cover Letter Sample