sample esl cover letter

ESL Teacher Cover Letter Sample Cover Letter Sample a.k.a. Application Letter

Review this English as a Second Language Teacher cover letter sample which includes all the right sections and information that should be included in any strong cover letter. This example ESL cover letter will help give you ideas even if you are writing an EFL, TESOL, or ELL application letter.

It is addressed properly, contains up-to-date contact information, and matches the resume. These are all integral to creating a strong letter of introduction. A cover letter should include both your contact details as well as the person you are addressing the cover letter to. In this case, Mona's contact details are in the header. A cover letter then needs to include the date, followed by the addressee's contact details. It's also important to find out the name of the person you are contacting so you can properly address them.

Mona's desired position is also easily identifiable. Interviewers hate nothing more than not understanding which position the candidate wishes to secure. The position has been bolded so the reader knows right away what position they are applying for.

This example ESL English as a Second Language teacher cover letter / application letter showcases Mona's formal education and credentials, years of classroom expertise, relevant skills sets, and her enthusiasm to teach all types and levels of ESL learners.

She starts the cover letter off with a strong introductory paragraph that highlights her credentials and teaching licenses, as well as her years of teaching experience. This is followed by her next paragraph which showcases her ability to work with a wide variety of students, as well as her talent to effectively meet the needs of ESL students through a variety of methods.

Her third paragraph delves deeper into her teaching style and describes some of the teaching methods she utilizes to create engaging lessons and improve students' English skills. These are all great points to make to showcase teaching skills and show a school what she can provide them with. After reading this letter, a reader will definitely want to read on to the resume to find out more.

The sample ESL instructor cover letter communicates real examples to provide evidence that the candidate will assist ESL students, facilitate multiple intelligences, enhance student comprehension, and provide all children with a meaningful learning experience.

View this English as a second language teacher application letter in PDF format.

All resume and application letter examples on our website are fictionalized.

Check out the matching ESL English as a second language teaching resume . We ensured consistency in fonts, format, style, and visual appeal.

Read in-depth teaching job application writing tips with examples to gain some modern ideas to enhance your ESL teacher application letter.

While you are visiting the blog you can read 12 excerpts from sample application letters for teachers .

Mona P. Buttons 7398 91st Street • Tacoma, WA 98275 425) 555-2376 • [email protected]

<Date>

Sarah Jones, Superintendent ABC School District 1000 33rd Street South Tacoma, WA 98888

Dear Ms. Jones:

It is with great enthusiasm that I submit my resume in consideration for a position as an ESL Teacher with the ABC School District. I have a Bachelor of Science Degree in Elementary Education (graduated cum laude) and have earned certifications in Elementary Self-Contained (Grades 1-8) and English as a Second Language (Grades 1-8) for the state of Washington. As a highly compassionate and approachable teaching professional, with over 15 years of hands-on teaching experience, I am confident in my ability to become a valuable member of your teaching staff.

The enclosed resume will highlight my career achievements and showcase my dedication to ESL education. Being a versatile educator, I have had the opportunity to instruct a wide variety of students from various backgrounds and all facets of society. As a result, I am a compassionate teacher, who remains sensitive to children's unique needs, differentiates instruction, provides individual and whole group support, integrates multicultural teaching units, and offers positive encouragement and reinforcement to keep students focused and motivated.

One of the most effective ways that I assist ESL students is by developing and presenting comprehensible and stimulating lesson plans that facilitate all learning styles. I research, locate, and incorporate a variety of resources to accommodate students via visual, audio, tactile, and kinesthetic methods. In addition, I integrate literature, Writers' Workshop, phonics activities, and technology to ensure that each child is able to comprehend and retain the concepts and language. My goal is to foster and maintain an open, honest, communicative, and supportive classroom, in which each student feels safe, secure, special, and appropriately challenged.

I would enjoy the opportunity to meet with you personally to discuss how my diverse skills and experience will enable me to make a valuable contribution to your school district. You may contact me at the above phone number or email address at your earliest convenience. Thank you for your time and consideration.

Mona P. Buttons

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5 Professional English Teacher Cover Letter Examples for 2024

Your English teacher cover letter must first exhibit an unwavering passion for literature and language. Let your enthusiasm for teaching and your instructional pedagogy shine through clearly. In the second paragraph, highlight your adaptability and experience in diverse educational settings. Demonstrate your ability to engage students and foster a dynamic learning environment.

All cover letter examples in this guide

Middle School English Teacher

English Teacher Abroad

Secondary English Teacher

High School English Teacher

Cover letter guide.

English Teacher Cover Letter Sample

Cover Letter Format

Cover Letter Salutation

Cover Letter Introduction

Cover Letter Body

Cover Letter Closing

No Experience English Teacher Cover Letter

Key Takeaways

Embarking on your job search journey, you've diligently sent out resumes, only to realize that a compelling English teacher cover letter is just as crucial. A resume lists your qualifications, but your cover letter should weave a narrative around your proudest teaching moment without slipping into clichés. It's a delicate balance—formal yet personal, concise yet impactful, not exceeding one page. Let's tackle these common hurdles together and craft a cover letter that truly represents you.

• Some inspiration from other professionals' job-winning cover letters;
• The best structure and format for your english teacher cover letter;
• Insights on how to write about your best achievement to stand out;
• A creative twist on your english teacher cover letter intro.

Upload your english teacher resume to Enhancv's AI, which will quickly scan and prepare a job-winning cover letter for you.

If the english teacher isn't exactly the one you're looking for we have a plethora of cover letter examples for jobs like this one:

• English Teacher resume guide and example
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English Teacher cover letter example

Baltimore, MD

+1-(234)-555-1234

[email protected]

• Emphasizing relevant teaching experience , such as tenure at a previous school and international exposure, highlights a broad understanding of educational systems and diverse teaching methods.
• Highlighting specific achievements or contributions to past educational roles, like developing an innovative lesson plan or contributing to a student's success, demonstrates effectiveness and potential for positive impact.
• Addressing the alignment of personal teaching philosophy and methodologies with the goals of the prospective school creates a clear connection between the applicant's capabilities and the institution's needs.
• Mentioning readiness to engage in further discussion showcases proactiveness and genuine interest in becoming part of the school's faculty.

Structuring and formatting your english teacher cover letter

Here's what the structure of your english teacher cover letter should include:

• Header (with your name, the position you're applying for, and the date);
• Salutation (or greeting);
• Introductory paragraph (or your opening statement);
• Body paragraph (or further proof of your experience);
• Closing paragraph (with a call to action);
• Signature (that is optional).

Use the same font for your english teacher resume and cover letter - modern fonts like Lato and Rubik would help you stand out.

Your english teacher cover letter should be single-spaced and have a one-inch margins - this format is automatically set up in our cover letter templates and our cover letter builder .

When submitting your cover letter, always ensure it's in PDF, as this format keeps the information intact (and the quality of your document stays the same).

On one final note - the Applicant Tracker System (ATS or the software that is sometimes used to initially assess your application) won't read your english teacher cover letter.

The top sections on a english teacher cover letter

• Header: Include your contact information and the date to provide the recruiter with easy access to your details for any follow-up correspondence.
• Greeting: Address the principal or hiring committee by name if possible, showing that you have done your research and are personally invested in the position at this specific school.
• Introduction: Briefly state your interest in the English teacher position and mention your teaching certification or relevant qualifications to immediately establish your credibility for the role.
• Teaching Philosophy and Experience: Outline your educational philosophy and highlight your experience with literature, language arts, and classroom management to show your capability and fit for the English teaching environment.
• Closing and Call to Action: Thank the reader for their time, express your enthusiasm for the opportunity to contribute to their school's academic community, and invite them to contact you to arrange an interview.

Key qualities recruiters search for in a candidate’s cover letter

Strong command of the English language : Mastery in grammar, vocabulary, and composition is essential for teaching and modeling proper language use.

Classroom management skills : Ability to maintain a focused, respectful, and engaged learning environment is crucial for facilitating effective lessons.

Experience with curriculum development : Demonstrates the ability to design educational content that is both aligned with standards and engaging for students.

Cultural sensitivity with a focus on inclusivity : Understanding and adapting to diverse student backgrounds is important for making literature and language studies relevant to all students.

Familiarity with educational technology : Proficiency in utilizing digital tools and platforms enhances interactive learning and supports remote or blended teaching scenarios.

Literature analysis and critical thinking expertise : Encourages higher-order thinking by enabling students to interpret, analyze, and critically evaluate texts.

Personalizing your english teacher cover letter salutation

Always aim to address the recruiter from the get-go of your english teacher cover letter.

• the friendly tone (e.g. "Dear Paul" or "Dear Caroline") - if you've previously chatted up with them on social media and are on a first-name basis;
• the formal tone (e.g. "Dear Ms. Gibbs" or "Dear Ms. Swift") - if you haven't had any previous conversation with them and have discovered the name of the recruiter on LinkedIn or the company website;
• the polite tone (e.g. "Dear Hiring Manager" or "Dear HR Team") - at all costs aim to avoid the "To whom it may concern" or "Dear Sir/Madam", as both greetings are very old-school and vague.

List of salutations you can use

• Dear Hiring Manager,
• Dear [School Name] Selection Committee,
• Dear Principal [Last Name],
• Dear Dr. [Last Name],
• Dear Mr./Ms./Mrs. [Last Name],
• Dear Members of the English Department,

Your english teacher cover letter introduction and the value you bring

Moving on from the "Dear Recruiter" to your professional introduction .

Use those first two sentences of your english teacher cover letter to present the biggest asset you'd bring to the organization.

Don't go into too much detail about your achievement or the skill set, but instead - go straight for the win.

That is - what is your value as a professional?

Would you be able to build stronger, professional relationships in any type of communication? Or, potentially, integrate seamlessly into the team?

That one achievement in your english teacher cover letter body

The lengthiest part of your english teacher cover letter is the body.

Within the next three to six middle paragraphs, present yourself as the best candidate for the role .

How can you do that without retelling your whole professional resume?

Select one key achievement that covers job-crucial skills and technologies (and is memorable).

Within the body of your english teacher cover letter, aim to tell the story of how you achieved your success. Also, write about how this would help out your potential team.

Closing remarks to end your english teacher cover letter

Of course, you'll have to show gratitude to the recruiters, who have assessed your profile at the end of your english teacher cover letter .

A "Thank you for the consideration" would work wonders, instead of the standard "Sincerely yours".

Do you want to make an even better impression?

Close off your english teacher cover letter by promising how you see yourself excelling in the role and the positive impact you'd bring about.

A sentence that encourages some further action on the recruiter's end could also be a good way to close off the communication (e.g. provide your availability for an interview).

Is it beneficial to mention that you have no experience in your english teacher cover letter?

Lacking professional experience isn't the end of the world for your english teacher cover letter .

Just be honest that you may not have had roles in the industry, but bring about so much more.

Like, your transferable skills, attained thanks to your whole work and life experience (e.g. the skills your summer spent working abroad taught you).

Or, focus on what makes you, you, and that one past success that can help you stand out and impress recruiters (think of awards you've attained and how they've helped you become a better professional).

Alternatively, write about your passion and drive to land the job and the unique skill set you would bring to enhance the workplace culture.

Key takeaways

Writing your english teacher cover letter doesn't need to turn into an endless quest, but instead:

• Create an individual english teacher cover letter for each role you apply to, based on job criteria (use our builder to transform your resume into a cover letter, which you could edit to match the job);
• Stick with the same font you've used in your resume (e.g. Raleway) and ensure your english teacher cover letter is single-spaced and has a one-inch margin all around;
• Introduce your enthusiasm for the role or the company at the beginning of your english teacher cover letter to make a good first impression;
• Align what matters most to the company by selecting just one achievement from your experience, that has taught you valuable skills and knowledge for the job;
• End your english teacher cover letter like any good story - with a promise for greatness or follow-up for an interview.

English Teacher cover letter examples

Explore additional english teacher cover letter samples and guides and see what works for your level of experience or role.

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Cover Letter Sample: English Teacher Job

Teaching's a competitive field, so a stand-out cover letter's a must for serious applicants. In the sample below, the applicant is applying to teach English as a Second Language to international students.

Read on to see why the writer thinks he'd be a great match for the position. Then continue scrolling for an analysis of what this sample cover letter does well.

Cover Letter for English Teacher Position

Jon Snowman 1 Wall Road, North Reading, MA 01864 606-060-6066 ✴ [email protected]

May 1, 2016

Lucia Gomez School Director English Learning Center 60 Center St. Boston, MA 02108

  Dear Ms. Gomez,

I was excited to find your posting for an English as a Second Language teacher with English Learning Center on Craigslist.com. Upon researching your school, I strongly identified with its mission of cross-cultural communication and global citizenship. I am confident that I would make an excellent addition to your teaching team because of my passion for helping students, my teaching and cultural experiences, and my TEFL qualifications.

I taught ESL to beginner, intermediate, and advanced students of various cultural and linguistic backgrounds in Madrid for one year. Before stepping into this role, I earned my TEFL certification after completing an on-site 120-hour course. Through my teaching experiences and TEFL studies, I developed critical pedagogic and classroom management skills, along with a passion for teaching English.

I'm equipped with the Communicative Teaching Method, a philosophy that I’m excited to see you use at English Learning Center. I apply this method in the classroom through interactive, student-centered activities that maximize “student talk time.” I scaffold my lessons so that they include pair and group work, as well as movement around the classroom. By engaging students in speaking, grammar, writing, listening, and reading and appealing to diverse learning styles, I help them improve their accuracy and fluency across key skill areas.

After living in Spain, I understand both the excitement and the challenges that accompany learning a new language and living abroad. In my classes, I typically set aside five to ten minutes at the start of each class for students to share their “highs” and “lows” for the week, a ritual that my students have appreciated as they adapted to new surroundings. I aim to support students’ social-emotional well-being as they learn English and deepen their global awareness.

I look forward to speaking with you to discuss your specific needs at English Language Center and my ability to meet them. I'd be thrilled to join a team of globally-minded educators dedicated to high-quality language instruction. Please feel free to contact me at 606-060-6066 or [email protected]. Thank you very much for your consideration. 

Jon Snowman

Will this cover letter help Jon get an ESL teaching job stateside?

ESL Teacher Cover Letter: The Breakdown

Jon is applying to an ESL teaching position with English Language Center. In his cover letter, he  reflects an understanding of the school by referring to its mission statement in the first paragraph. He also shows that he knows it uses the Communicative Teaching Method as the basis for its curriculum, a method with which he’s familiar.

Jon describes his skills and qualifications in terms of his TEFL certification, lesson planning abilities, and efforts to establish a comfortable classroom environment. He specifies that his lessons focus on pair and group work to maximize conversation among students, and he gives an example of a “high/low” activity he uses to support students emotionally as they adapt to a new culture.

By giving specifics, Jon illustrates his instructional skills and teaching methodology. His letter is clearly organized and provides insight into his experiences. Overall, Jon's cover letter shows that he’s a thoughtful teacher dedicated to ESL instruction. Before heading to the next sample, consider one important note about the letter's format.

A Note on Format

The letter above features a traditional format with Jon's name, address, and contact information at the top, followed by the date and the name and address of the hiring manager. He also signs and prints his name at the bottom.

This format is spot on for cover letters sent as a hard copy or as an attachment in a Word document. These days, though, lots of jobs have applicants send their cover letters in the body of an email or pasted into a text box on their application site.

If you're sending a cover letter in the body of an email or text box, then you usually don't have to worry about these headers. You can just start right in with the salutation (e.g., Dear Ms. Wassername) and type your name at the end.

Make sure to read and follow any application instructions so you know exactly how to send your materials. In addition to being thoughtful about your cover letter's content, you can be intentional about your letter's format and overall look.

What's Next?

Do you need a degree to be an English teacher? Learn more about the qualifications you'll need to teach in the U.S. with this article .

Ready to read another sample? Check out this sample cover letter for the job of Marketing Manager !

Are you looking for our full cover letter guide? Head back to the complete guide here with links to five more cover letter samples .

Are you starting at the beginning? This guide has a universal cover letter template to guide your writing , along with great tips to produce the best cover letter you can.

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Online English Teacher Cover Letter Examples & Writing Tips

Use these Online English Teacher cover letter examples and writing tips to help you write a powerful cover letter that will separate you from the competition.

Table Of Contents

• Online English Teacher Example 1
• Online English Teacher Example 2
• Online English Teacher Example 3
• Cover Letter Writing Tips

Online English teachers help students learn English as a second language. They use a variety of methods, including chat software, video conferencing, and voice chat.

In order to be successful, online English teachers need to be patient, organized, and have excellent communication skills. They must also be able to adapt to different teaching styles.

Use these examples and tips to write a cover letter that will help you stand out as an online English teacher.

Online English Teacher Cover Letter Example 1

I am excited to be applying for the Online English Teacher position at ABC Language School. I have been teaching English as a second language for more than 10 years and I firmly believe that online teaching is the future of education. With my experience and my dedication to helping students learn, I am confident that I would be an excellent addition to your team.

I have been a full-time online ESL teacher for the past four years and I have experience teaching students from all over the world in a variety of settings. I am skilled in using technology to create an engaging and effective learning environment for my students. I am also proficient in a variety of teaching methods, which I adapt to the needs of each student.

Most importantly, I am passionate about helping students learn and grow. I am committed to providing a quality education that meets the needs of each student. I am confident that I can be an asset to ABC Language School and I look forward to the opportunity to discuss my qualifications in further detail.

Online English Teacher Cover Letter Example 2

I am writing to apply for the position of Online English Teacher that was recently advertised on your website. I am confident that I have the skills and qualifications that you are looking for, and I am eager to put my experience to work for your company.

I have been working as an online English teacher for the past three years, and during that time I have developed a strong understanding of how to teach English to students of all ages and levels. I am patient, articulate, and able to adapt my teaching style to meet the needs of each student. I am also proficient in using technology to enhance the learning experience, and I am confident in my ability to create engaging and effective lessons.

I am confident that I can be a valuable asset to your company, and I look forward to the opportunity to discuss this position further with you. Thank you for your time and consideration.

Online English Teacher Cover Letter Example 3

I am writing to express my interest in the online English teacher position that you have available. I believe that my experience as an online instructor, coupled with my educational background and teaching skills, make me a perfect candidate for this position.

I have been working as an online instructor for the past three years. My first job was at ABC University where I taught English to students from all over the world. I worked there for two years before moving on to XYZ University where I currently work. At XYZ University, I teach a variety of subjects including English, history and economics.

My experience as an online instructor has given me the opportunity to develop my own teaching style. I have learned how to effectively communicate with students from different cultures and backgrounds. I have also learned how to manage my time effectively so that I can meet all of my students’ needs.

I am confident that my experience as an online instructor will help me succeed in this position. I am also confident that my educational background and teaching skills will allow me to be successful in this position. I would appreciate the opportunity to meet with you in person so that we can discuss my qualifications in greater detail. Thank you for your time and consideration.

Online English Teacher Cover Letter Writing Tips

1. show your teaching experience.

When applying for an online English teaching position, it’s important to highlight your teaching experience. This can be done by providing a brief overview of a past teaching project (or similar projects) that shows how you helped students achieve their goals. This will also give hiring managers an idea of the type of work they can expect from you in the future.

2. Mention your qualifications

In addition to your teaching experience, you should also list your qualifications in your cover letter. This can include things like your degree in education, TEFL/TESOL certification, and any other teaching-related certificates or licenses you may have.

3. Customize your cover letter

Just as you would with any other job application, it’s important to customize your cover letter by highlighting how your past experiences make you a strong candidate for the job. For example, if one of the company’s goals is to increase student retention, mention how your previous experience in customer service will help boost retention rates. If there are any specific business problems listed on their website or job description as part of their hiring process, be sure to include these issues in your cover letter when referencing why you’re a good fit for the role.

4. Proofread your cover letter

Hiring managers are looking for reliable, hardworking individuals who are committed to excellence. Provide them with no reasons to doubt you by proofreading your cover letter. If it’s riddled with errors, they will assume you won’t be able to provide high-quality customer service.

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English Teacher Cover Letter Example

Cover letter examples, cover letter guidelines, how to format an english teacher cover letter, cover letter header, cover letter header examples for english teacher, how to make your cover letter header stand out:, cover letter greeting, cover letter greeting examples for english teacher, best cover letter greetings:, cover letter introduction, cover letter intro examples for english teacher, how to make your cover letter intro stand out:, cover letter body, cover letter body examples for english teacher, how to make your cover letter body stand out:, cover letter closing, cover letter closing paragraph examples for english teacher, how to close your cover letter in a memorable way:, pair your cover letter with a foundational resume, key cover letter faqs for english teacher.

Start your English Teacher cover letter with a personalized greeting to the hiring manager, if possible. Begin with an engaging opening line that highlights your enthusiasm for teaching and your commitment to education. For example: "Dear [Hiring Manager's Name], As an English Teacher with [number] years of experience in fostering a love for literature and language in diverse classroom settings, I am excited about the opportunity to bring my passion for teaching and my innovative curriculum design to [School Name]." This introduction immediately showcases your experience, personalizes your application, and aligns your goals with those of the potential employer, setting a positive tone for the rest of your cover letter.

The best way for English Teachers to end a cover letter is with a professional closing that reiterates their enthusiasm for the position and invites further discussion. For example: "Thank you for considering my application. I am eager to bring my passion for literature and language to [School Name] and contribute to your students' academic success. I look forward to the opportunity to discuss how my teaching experience and innovative approaches to English education can benefit your school. Please feel free to contact me at your earliest convenience. Warm regards, [Your Name]" This conclusion is polite and confident, reflecting an English Teacher's communication skills. It also shows a proactive attitude by encouraging the hiring manager to initiate further contact, demonstrating the teacher's genuine interest in the position.

English Teachers should include the following elements in their cover letter to make a strong and positive impression on potential employers: 1. **Introduction**: Start with a personalized greeting and a strong opening statement that captures the reader's attention. Mention the specific teaching position you are applying for and where you found the job listing. 2. **Teaching Philosophy**: Briefly outline your teaching philosophy and approach to English education. Explain how you engage students, foster a love for the language, and develop their critical thinking and communication skills. 3. **Relevant Experience**: Highlight your teaching experience, including the grades or levels you have taught, types of schools (public, private, international), and any specialized areas of English education (ESL, literature, composition, etc.). Provide examples of successful lesson plans or projects that demonstrate your ability to teach English effectively. 4. **Educational Background**: Mention your academic qualifications, including your degree in English, Education, or a related field, as well as any additional certifications (TEFL, TESOL, CELTA, etc.) that are relevant to the position. 5. **Skills and Abilities**: Detail the specific skills that make you an excellent candidate for the job, such as classroom management, curriculum development, assessment design, and the use of educational technology. Also, include soft skills like communication, organization, and adaptability. 6. **Accomplishments**: Share any notable achievements in your teaching career, such as awards, recognitions, or successful student outcomes. Quantify these accomplishments when possible (e.g., "Improved student reading comprehension by 20% over one academic year"). 7. **Knowledge of the Institution**: Demonstrate that you have researched the school or institution and understand its mission, values, and student demographics. Explain why you are particularly interested in working there and how you can contribute to its goals. 8. **Closing Statement**: Conclude with a strong closing that reiterates your interest in the position and expresses your eagerness to discuss how

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ESL Teacher Cover Letter Examples

A great esl teacher cover letter can help you stand out from the competition when applying for a job. Be sure to tailor your letter to the specific requirements listed in the job description, and highlight your most relevant or exceptional qualifications. The following esl teacher cover letter example can give you some ideas on how to write your own letter.

or download as PDF

Cover Letter Example (Text)

Blodwyn Wees

(541) 452-2837

[email protected]

Dear Shanta Scharnhorst,

I am writing to express my keen interest in the ESL Teacher position at EF Education First. Having honed my language teaching skills with five enriching years at Berlitz, I am excited about the opportunity to bring my expertise and passion for language education to your esteemed institution.

During my tenure at Berlitz, I had the privilege of teaching students from diverse cultural backgrounds, which not only enhanced my teaching strategies but also deepened my appreciation for the nuances of language instruction. I have developed a keen ability to tailor my teaching methods to suit various learning styles, a skill that has been instrumental in helping my students achieve significant improvements in their language proficiency.

I am particularly impressed with EF Education First's commitment to using innovative approaches to language teaching, and I am eager to contribute to this dynamic environment. My experience with integrating technology in the classroom, from language learning apps to online collaborative platforms, aligns with your dedication to providing students with a cutting-edge educational experience.

In addition to my teaching experience, I have also taken on roles that required leadership and curriculum development. At Berlitz, I was part of a team that redesigned the intermediate curriculum, which led to a 20% improvement in student pass rates for that level. I am confident that my background in creating engaging and effective lesson plans will be an asset in meeting the high standards of your academic programs.

Joining EF Education First represents an exciting new chapter in my career where I can continue to inspire students to achieve their full potential in English language proficiency. I am eager to contribute to your team and am confident that my dedication to fostering a positive and immersive learning environment will resonate with the values of your organization.

Thank you for considering my application. I look forward to the possibility of discussing how my experience and enthusiasm for ESL teaching can be a perfect match for your needs.

Warm regards,

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• English Teacher

English Teacher cover letter example

Introduction of an English teacher cover letter 

English teacher cover letter body, call to action & conclusion: finish off strong.

As an English teacher, you’re an expert at dissecting the optimal sentence structure and fixing grammar mistakes. With your talents, you’ve got many of the skills needed to write a perfect English teacher cover letter.

We’re here to fill in the remaining gaps like what the hiring manager actually wants to know about your teaching style, how to overcome pesky application scanners, and the best format for your cover letter. With 125+ writing guides and cover letter examples, Resume.io is a resource for job seekers in every field and at every experience level. 

English teacher full text-only cover letter example

Dear Ms. Tonningworth,

I have taught EFL classes from ages 10-16 in international schools across the world for the past 25 years, so upon my return to the U.S. I am looking for a teaching position in a language school that will allow me to continue my passion. Whether a student is studying for a proficiency exam or whether they are simply there for a cultural exchange, I have in my toolkit a range of teaching methodologies to suit the needs of every class.

More than half of my career was spent teaching English to local students in international schools, so I understand the dynamics of a learning environment with a global flavor. The motivations of your students are incredibly high, and they have to be matched by the quality of the teaching. My self-created online reading comprehension course for intermediate and upper-intermediate students was adopted by over 100 schools worldwide and I hope to bring my creative talents to your school as I understand that this is encouraged.

I have taught class sizes from 10-35, but I much prefer the smaller classes of 8-12 that seem to be your standard. I always try to offer every student as much individual attention as possible within the scope of the lesson plan and am a big believer in setting homework according to a student’s developmental needs rather than the dictates of an exercise book. A 97% pass rate for formal qualifications over the past two decades is a testament to the quality of my provision.

I would be delighted to share my professional recommendations and come along for a trial lesson to give you an idea of how I manage my classroom.

Laura Preston

Sections of an English teacher cover letter

Crafting a cover letter for an English teacher position is your first chance to show, not tell, why you are the best candidate by seamlessly integrating the following parts:

• Cover letter header . This graphic element’s main purpose is to present your contact details and the date.
• Greeting . As a teacher, you know that addressing people by name makes them feel seen. Do the same with the principal or hiring manager in your cover letter.
• Introduction . Your first paragraph is like the first day of class. If you don’t engage them now, it’s going to be a tough road.
• Body . This is the direct instruction portion of your lesson. Illustrate your skills, experience and achievements. Then, put it all together by demonstrating that your style and expertise mesh with that of the school culture and faculty.
• Conclusion . Make it clear you really want the position and reiterate why you’re the right choice. Include a call to action.
• Signature . End with a professional goodbye, including your name.

You know that when you teach writing students about each part of an essay, you also make it clear that the parts must come together to create a whole. The parts of your English teacher cover letter follow the same logic.

Make your case within one page that does not reiterate your resume, but instead complements it by revealing your teaching style, love of language, and why you and the school are a great fit.

If you’re looking for even more writing tips, check out our related education cover letter examples including:

• Teacher cover letter example
• Teaching assistant cover letter sample
• Substitute teacher cover letter example
• Elementary teacher cover letter sample
• High school teacher cover letter example
• Adjunct professor cover letter sample
• Special education teacher cover letter example

The introduction for your English teacher cover letter is arguably the most important sentence on the page. Many hiring managers will make a determination about whether or not to continue reading after just a few seconds, which means your introduction needs to be convincing from the very start.

Luckily, there are many ways to approach this. For teachers with some previous experience, an anecdote about success in the classroom is often a good way to start. You may also choose to begin with a statistic or personal statement about your goals and motivations.

I have taught ELL classes from ages 10-16 in international schools across the world for the past 25 years, so upon my return to the U.S. I am looking for a teaching position in a language school that will allow me to continue my passion. Whether a student is studying for a proficiency exam or whether they are simply there for a cultural exchange, I have in my toolkit a range of teaching methodologies to suit the needs of every class.

I would really love to teach English at your school. I have three years of experience already and I really enjoy it a lot. It would be great to be able to continue teaching. 

Consider the ATS

Applicant tracking systems, also known as ATS, scan job applications for keywords and rank them against the other candidates. Only the top-scoring applications are passed on to the hiring manager’s desk. Some possible keywords to include in your cover letter “email,” “phone” or the company’s name.

Include keywords and phrases from the job description. If it mentions that you’ll be teaching American Lit or senior research paper, make sure that appears in your cover letter.

In the body of your cover letter, follow a clear template: 

• Showcase your experience and skills
• Demonstrate how your philosophy and style fits with that of the school
• Finish on a high note with a memorable sentence or two
• End with a call to action that persuades the principal to contact you

First body paragraph: Your suitability for the role (skills & experience)

The body section of your English teacher cover letter is where you’ll have the most room to discuss your achievements, skills, and the reasons why you think you’re the ideal candidate for the position in more detail than in your resume. 

Although you want to avoid coming across as arrogant, you’ll want to play up your strengths and accomplishments here so that the principal or hiring manager can see the impact you’d have in the classroom.

Here are some points to include:

• Highlight your education . Educators are big fans of education, of course, so writing about your advanced degree or favorite class is bound to impress.
• Emphasize connections with students . Teaching requires many skills, but your ability to engage students in class and become a trusted adult in their lives may have the greatest impact on the school.
• Describe your teaching philosophy . How do you approach the material you teach? What assignments do you find valuable? What are your goals for your students?
• Data collection and analysis . Show how you use this tool to improve student outcomes and tailor your teaching methods.
• Professional development . Summer seminars, workshops, classes and other learning opportunities, especially those that you led, demonstrate your dedication to lifelong learning.
• Extracurriculars . Work you’ve done on a faculty committee or supervising an afterschool club helps the principal understand how you enhance the school community.
• Technology . Show that you’re up-to-date on educational technology trends that help with grading, data collection, and to keep your students engaged.

How long should my cover letter be?

As a general rule, cover letters should be between 300-500 words. In this short amount of space, you’ll need to be concise. Prioritize examples, anecdotes, and details that are directly related to the type of teaching environment you’ll encounter in your desired position.

Second body paragraph(s): Alignment with the organization

Most schools have a mission statement or philosophy on their website. Use that as a basis for aligning yourself with the goals of the school.

For example, the motto of New Trier High School in Illinois is "to commit minds to inquiry, hearts to compassion, and lives to the service of humanity."

How does your teaching practice facilitate these goals? Infuse your letter with examples of how you promote inquiry, compassion, and service in your classroom.

Let the body of our cover letter sample serve as a guide for your own.

Never end an essay without restating your main point. A strong finish to your English teacher cover letter reminds the principal why you’re such an excellent candidate. End on a positive note and leave the hiring manager wanting to get in touch to know more. Do this by creating a call to action. 

This sentence expresses your enthusiasm for the position and invites the recruiter to get in touch without sounding entitled to anything. You may even leave your email and phone number again here, space permitting.

Then, sign off with “Sincerely” or “Best regards” and your name .

Check out the conclusion of our English teacher cover letter sample below.

English teacher cover letter with no experience

You have a teaching degree, and you’re looking for your first faculty position. While it may feel like you’re writing an English teacher cover letter with no experience, that’s not the case. Your student teaching placement counts as experience. 

But that’s not the only attribute you can focus on:

• Transferable skills . Any job you’ve held that required communication, compassion, or trustworthiness or—even if it was an afterschool job at Lidl —demonstrates your ability to function in a team at a workplace.
• Understanding of data . Crunching numbers is a part of teaching, so if you took a statistics or data analysis class, that speaks volumes.
• Highlight your academics . Again, educators highly value education, so play up your excellence as a student.
• Soft skills . Your cover letter is also the place to focus on any personality traits or personal qualities you have that would make you right for the role. Patience, passion, and perseverance can count for a lot here.
• Communicate your passion for words and literature . You’re an English teacher after all! Talk about your favorite author and how she ignited your love of your subject.

A letter full of enthusiasm for your subject will help position you in good stead with the principal despite your lack of direct experience .

Key takeaways

Your cover letter is a great place to show the employer your unique abilities as an English teacher and the results you can achieve in your position. 

Your cover letter introduction should be full of energy and enthusiasm for the position and the body section to offer more anecdotes and examples of your work in the classroom.

Check out our adaptable English teacher cover letter for more ideas on how to create a great page layout.

Free professionally designed templates

ESL Teacher Cover Letter Example

A cover letter serves as an opportunity to convey your qualification for the job. One of the essential key elements of writing a compelling cover letter is to address it in the prospective hiring manager’s name. An ESL Teacher Cover Letter must highlight a few key qualifications pertaining to the job posting.

The accompanying ESL Teacher Cover Letter Sample has shown an effective way to quantify your accomplishments. Encouraging a positive class environment and promoting learning enjoyments is another responsibility of an ESL Teacher. He must be able to resolve classroom crises and perform other administrative work. He is also required to oversee students’ behavior as well as attendance in the classroom.

• Cover Letters

What to Include in a ESL Teacher Cover Letter?

Roles and responsibilities.

The profession of an ESL Teacher comes with a wide range of responsibilities. He has to develop coursework and organize lessons covering all English written and verbal language facets. He is responsible for evaluating the progress of students and preparing reports on the same.

• Conducting activities and lessons based on ESL teaching methodologies .
• Encouraging and engaging students to speak in English.
• Motivating students and using humor to induce a pleasant learning environment.
• Maximizing students’ talk time through oral tests and presentations .
• Displaying excellent classroom management.

Education & Skills

Esl teacher skills:.

• Terrific oral and written communication skills to effectively plan and teach students.
• Problem-solving ability to foster learning amongst students.
• Critical thinker to comprehend student and teaching staff concerns.
• Outstanding listening skills to understand the challenges faced by the students.
• Demonstrate punctuality in finishing clerical duties before deadlines.

ESL Teacher Educational Requirements:

• Bachelor’s degree in English literature, language.
• Prior experience in a similar role is preferred.
• ESL certification.
• Familiarity with basic MS Office software/ computer literacy.

ESL Teacher Cover Letter Example (Text Version)

Dear Mr./Ms.,

Your job listing on Indeed states the requirement of a skilled and experienced ESL Teacher for the organization. As an experienced ESL teacher, I have achieved many commendations from the upper management for my work ethic & efficiency.

Drafting all my current responsibilities below:

• Design lessons and course material creatively to enthuse students for learning.
• Assess students’ learning speed and style and plan the curriculum accordingly.
• Evaluate the performance and growth of students.
• Impart relevant feedback to the students.
• Grade students and prepare their progress reports.
• Plan and execute formative as well as summative assessments for the students.
• Promote social activities amongst the students.
• Achieve course completion within the timeline.

In addition to this, I’ve learned many unique talents, such as the capacity to think creatively, invaluable collaborative & strategic approach to becoming one of the top candidates for the vacant position.

I’ve inserted my resume to explain my qualifications and past work experiences. I am looking forward to speaking with you and elucidating my dedication and service level to take up challenges and opportunities associated with the available role.

Sincerely, [Your Name]

Commence your cover letter by clearly stating the vacancy you’re applying for and then briefly explaining your skills, enthusiasm for the job, and your work history/internship & volunteer work. A practical and successful person must be able to reflect on key accomplishments in a similar role quickly. Also, share a glimpse of your skills and education to impress the employer. You can use our ESL Teacher Resume Sample as a model to work upon your resume.

Customize ESL Teacher Cover Letter

Get hired faster with our free cover letter template designed to land you the perfect position.

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How to Write a TEFL Cover Letter (With Sample)

Camille turner.

• October 21, 2021

When applying for in-person or online TEFL/TESOL jobs , your cover letter is your first impression and, like your Bridge Teacher Portfolio and digital badges , helps you stand out as an applicant. A TEFL cover letter conveys your enthusiasm for a specific position and demonstrates your qualifications for the job. Cover letters can fill in gaps on your resume, such as inexperience, lack of education, or even periods of unemployment. They also provide a chance to let your personality shine through and for potential employers to get to know you a little better.

How do you begin a TEFL cover letter?

Before you get started writing your cover letter, remember these three tips:

• A TEFL cover letter is usually not very long, consisting of just three short paragraphs.
• You want to be brief and direct so that employers take the time to actually read what you’ve written, but still detailed enough to provide an accurate picture of your personality and experience.
• It is imperative that each teaching cover letter you write is tailored to the specific job for which you’re applying. It’s easy to see when an applicant has simply used a generic cover letter to send in mass to various companies, and this never looks good to employers.

When you’re ready to start, your teaching cover letter should begin with a personalized greeting. In other words, you want to avoid the generic “Dear Hiring Manager” and instead find out the name of the person handling the applications.

While this isn’t always possible, oftentimes all it takes is a quick glance at the job advertisement or an easy web search to find out who is in charge of the school, language institute, or online company where you’re applying. Taking the time to research the hiring manager’s name will allow you to stand out as someone who goes the extra mile, who cares deeply about the specific job, and who demonstrates attention to detail.

Read these tips for choosing the best company for teaching online.

How do you format a TEFL cover letter? What exactly should it include?

Cover letters usually include three paragraphs:

1. Introduction: Why you’re writing and where you saw the job post

This first paragraph is simple enough. You’re essentially letting an employer know that you’re interested in working for them. Be sure to specify the position for which you’re applying, and let the school, language institute, or online company know where you saw the job advertisement. Employers appreciate when applicants mention where they saw the job posting because it allows them to get a better idea of where their advertising time and money are best spent.

2. Why you want this particular job and would be great for it

This is perhaps the most important paragraph to consider when writing a cover letter to teach abroad or online because this is where you’ll really demonstrate why someone should hire you.

Do your research

The first thing to keep in mind is that you need to do your research so that you can show you have a vast knowledge of the school or company and the position. Again, this personalizes the TEFL cover letter and lets employers know that this particular job is important to you.

Focus on what you can do for them

Next, highlight what you can specifically do for the school or program. Try to match your qualities to those listed in the job posting by offering specific examples of times when you’ve demonstrated these qualities or previous roles you’ve held that incorporated the same skillsets.

Furthermore, try quantifying your skills – put numbers to your accomplishments! Teachers can do this in several ways, including specifying how many students they supervised during a specific role, how many reflective teaching support groups they hosted each month at a school, or the percentage by which their students’ test scores improved during a certain year.

Highlight what makes you stand out as an applicant

Finally, you’ll want to mention any other unique qualities that are not on your TEFL resume but that reflect your suitability for the job. Examples include your demonstrated ability to adapt to other cultures, your experience learning other languages, which has led you to a deeper understanding of what it takes to teach a language, or your proven expertise when it comes to incorporating technology into the classroom.

3. Summary paragraph

While this paragraph is largely self-explanatory, you’ll want to remember several essential components to include here.

• First, you should reiterate why you’re a good fit for the position in order to leave employers with the most relevant information.
• Then, you should be sure to thank them for taking the time to review your application or read your TEFL cover letter.
• Additionally, you want to include a reference to the next step. This could be something like, “I would appreciate the chance to set up an interview in order to further speak with you about my qualifications for the position” or, “Please feel free to reach out to me via phone or email if you have any questions about my qualifications.”

Finally, you should include your contact information and signature. This is also a great space to include your digital badges for TEFL/TESOL , which can be hyperlinked to a verifiable URL where employers can get details on your course, including core competencies achieved, a sampling of tasks you’ve completed, and info on the program’s accreditation. This will help you stand out from other applicants and further highlight your credentials.

Sample TEFL cover letter 

This example cover letter shows our cover letter tips in action!

What if I have no teaching experience?

If you don’t have any prior teaching experience, then you should use the space in your cover letter to teach abroad or online to reference your TEFL certification and how the skills you learned in your online TEFL course align with the job for which you’re applying. For example, you could highlight a teaching practicum in which you taught a class of adult learners and were evaluated by an experienced TEFL/TESOL teacher, how you created multiple lesson plans using different teaching methods, or how you completed a Specialization in Teaching Young Learners .

Alternatively, you could take the opportunity to describe how skills you’ve acquired in non-teaching jobs would transfer to the position . For example, if you’ve ever held a position in which you’ve overseen large groups of adults or children, this could translate into classroom management skills . Or, if you’ve led workshops or training sessions, you could easily equate this to being able to clearly and effectively explain difficult subjects to learners. 

Newly certified? Here’s how to get TEFL/TESOL experience.

What shouldn’t I include in my TEFL cover letter?

Generic language.

One thing to avoid in your teaching cover letter is generic language that isn’t unique to the position for which you’re applying. Anything that broadly references your overall teaching qualifications instead of specifying how a certain qualification or experience translates to the specific position would fall into this generic language category.

Summary of your resume

Another trap that applicants often fall into is using their TEFL cover letter to simply summarize what’s on their resume. This is harmful to their candidacy for a few reasons. For starters, employers will simply gloss over what you’ve written since they’ve already seen the same information in your resume. Furthermore, these types of cover letters come across as boring and stiff. In other words, you’ll miss out on the opportunity to show your personality and make a case for your candidature for the specific position.

Check out these free resources to enhance your TEFL/TESOL resume.

Typos and other errors

Finally, it’s essential that you avoid sending your cover letter with any typos or grammatical errors. While this holds true for any position, it’s all the more important when applying for a TEFL job because no school is going to want an English teacher who doesn’t have a firm grasp of grammar and spelling!

Now that you’ve got your cover letter down, you’re ready to start applying for jobs. Check out the Bridge Job Board  for the latest teaching positions worldwide and online!

Camille is a content marketing manager, specializing in the language industry. Her love for language and experiencing other cultures has taken her around the globe, and she has taught English abroad both in the classroom and online. When not working or traveling, she can be found spending time with her family or — when not chasing after her two young daughters — cozying up with a good book!

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ESL Instructor Cover Letter Example

Increase your chances of scoring a job and get inspiration for your cover letter with our free, professionally written ESL Instructor cover letter example. Copy-paste this cover letter example as it is or rewrite it using our powerful cover letter creator.

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ESL Instructor Cover Letter Example (Full Text Version)

Victoria Smith

Dear Hiring Manager,

With 5 years of experience as an ESL Instructor, I am excited to express my interest in this opportunity.

I have recently returned from Italy, where I taught Business English at the Medici International Language School in Florence for 6 years. During this time, I worked with individuals and groups at various proficiency levels, from beginners to near-native fluency, across a range of business backgrounds. Prior to this, I spent 4 years as an ESL Teacher at Elite Academy in Venice, teaching English to adults, teens, and children.

In addition to delivering high-quality teaching in both physical and virtual settings, I have experience in administering and evaluating assessments for exams such as IELTS and TOEFL. I utilize a mix of traditional and progressive teaching methodologies, with a focus on experiential learning opportunities. I am skilled at creating customized materials to meet the specific needs of my students at all levels.

Alongside my professional ESL experience, I hold a Master of Education and a TEFL qualification. I am drawn to this position because of the excellent ESL teaching prospects it offers within a vibrant school environment. I am enthusiastic about the opportunity to contribute to a collaborative setting like yours, where I can leverage my passion for creating engaging learning experiences.

I have attached my résumé for your review. Thank you for considering my application. I eagerly anticipate the possibility of discussing next steps with you.

Yours sincerely,

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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• Quotation Letter: Format and Samples

How to Write a Quotation Letter: A Complete Guide with Examples

A quotation is a formal letter document used to provide the price for a product or service when a customer requests. Sellers or service providers send it, and it helps them understand the cost involved in buying items or services. Quotation letters are useful for evaluating expenses and can also assist in claiming reimbursements from companies.

This article on quotation letter format explains the key elements that should be included in your letter and offers sample letters for reference. By following these examples, you can easily draft your quotation letter. For further guidance, Vedantu provides additional resources to help you perfect your writing skills and handle such professional tasks effectively.

How to Write a Quotation Letter?

To write a quotation letter, follow these steps:

Start with Your Address and Date : Place your address and the date at the top of the letter.

Add the Recipient’s Address : Below your address, write the recipient's address.

Include a Clear Subject Line : State the purpose of the letter, such as “Quotation for (Product/Service).”

Use a Formal Greeting : Address the recipient with a formal salutation like "Dear (Recipient’s Name)."

Provide Details : Mention the product or service, including specifics such as quantity, price, and terms. Include any additional details like delivery time or payment terms.

Include a Validity Period : State how long the quotation is valid to encourage a timely response.

End with a Polite Closing : Use a closing phrase like “Sincerely” or “Best regards,” followed by your name and signature.

Attach Any Supporting Documents : If necessary, include brochures, price lists, or other relevant documents.

Format for Quotation Letter

(Your Name) (Your Position) (Your Company Name) (Your Company Address) (City, State, ZIP Code) (Email Address) (Phone Number)

(Recipient's Name) (Recipient's Position) (Recipient's Company Name) (Recipient's Company Address) (City, State, ZIP Code)

Subject: Quotation for (Product/Service Name)

Dear (Recipient's Name),

Thank you for your interest in (Your Company Name). As requested, we are pleased to provide you with a quotation for (Product/Service Name). Below are the details:

Total Quotation Amount: (Total Amount)

Please note that the prices mentioned are valid for (Validity Period) and are subject to change after this period. The quotation includes (any additional terms, such as taxes, shipping costs, etc.).

Should you have any questions or need further clarification, please feel free to contact us at (Your Phone Number) or (Your Email Address). We look forward to your response and hope to establish a successful partnership .

Thank you for considering our quotation.

(Your Name) (Your Position) (Your Company Name)

Samples for Quotation Letter

Look at the sample quotation letters to understand how to format your own. These examples show you how to include all important details.

For more information on different types of letters, read our article on Letter Writing .

Sample Quotation Letter 1: Request for Quotation on Fabrics

Receiver’s email address: [email protected]

Subject: Request for Quotation

Dear Sir/Ma’am,

I am Sachin, the Marketing Executive at AND Clothing Pvt. Ltd. We are looking to purchase various fabrics and request a quotation for the following items:

Please confirm the availability of these fabrics and provide us with the cost per metre as well as any discounts for bulk purchases. Include shipping costs in your quotation. We expect a response within a week.

If you have any questions, feel free to contact me.

Thank you for your attention.

Anupama Srinivasan

Contact Number: 12345

Email id: [email protected]

Sample Quotation Letter 2: Request for Quotation on Office Supplies

Receiver’s email address: [email protected]

I am Priya, the Purchasing Manager at XYZ Corp. We require the following office supplies and would appreciate a quotation:

Please provide the unit prices, any bulk purchase discounts, and shipping charges. We would like to receive your quotation within five business days.

If you need more information, do not hesitate to contact me.

Best regards,

Ravi Sharma

Contact Number: 67890

Email id: [email protected]

Sample Quotation Letter 3: Request for Quotation on Catering Services

Receiver’s email address: [email protected]

I am Anita from ABC Events. We are organizing a corporate event and need a quotation for catering services:

Menu: Continental Buffet

Number of Guests: 150

Service Duration: 4 hours

Please include details on your per-person pricing , available package deals, and costs for additional services like beverages and desserts. We hope to receive your quotation by the end of this week.

For any queries, please contact me.

Anita Verma

Contact Number: 54321

Email id: [email protected]

Sample Quotation Letter 4: Request for Quotation on IT Equipment

Receiver’s email address: [email protected]

I am Aarti, the IT Manager at GHI Tech Solutions. We are looking to purchase the following IT equipment and need a quotation:

Please provide the unit prices, any bulk discounts, and shipping costs. We would appreciate receiving your quotation by the end of this week.

Feel free to reach out for more details.

Aarti Mehta

Contact Number: 23456

Email id: [email protected]

Sample Quotation Letter 5: Request for Quotation on Building Materials

Receiver’s email address: [email protected]

I am Rajesh from JKL Construction . We need a quotation for the following building materials:

Please provide the cost per unit, any bulk order discounts, and delivery charges. We hope to receive your quotation within the next five days.

For any additional details, please contact me.

Rajesh Kumar

Contact Number: 34567

Email id: [email protected]

Test Your Knowledge: Writing a Quotation Letter

Task 1: product quotation.

Write a quotation letter to a supplier requesting prices for a range of office supplies, including pens, notebooks, and staplers. Include details about the quantity needed for each item and ask for any bulk purchase discounts and shipping costs.

Task 2: Service Quotation

Draft a quotation letter to a catering company for an upcoming event. Specify the number of guests, the type of cuisine you are interested in, and any special requirements. Request a detailed quote including per-person pricing, package options, and additional service costs.

Task 3: Equipment Quotation

Create a quotation letter to an IT equipment provider. Request a quote for computers, printers, and networking equipment for a new office setup. Include the quantity of each item, and ask for details on unit prices, any bulk discounts, and delivery charges.

Now check out if you got them all right from the answers below:

Letter of Quotation

Subject: Request for Quotation on Office Supplies

I am Priya, the Purchasing Manager at XYZ Corp. We are looking to purchase the following office supplies and would like to request a quotation:

Please provide the cost per unit for each item and let us know if there are any discounts for bulk orders. Also, include shipping charges in your quotation. We would appreciate receiving this information within five business days.

Feel free to contact me if you need more details.

Priya Sharma

Email id: [email protected]

Subject: Request for Quotation for Catering Services

I am Anita from ABC Events, and we are planning a corporate event for 150 guests. We would like a quotation for catering services, including:

Cuisine Type: Continental Buffet

Please provide details on the per-person cost, available packages, and any additional charges for extra services like beverages and desserts. We need to receive your quotation by the end of this week.

For any questions, feel free to contact me.

Subject: Request for Quotation on IT Equipment

I am Aarti, the IT Manager at GHI Tech Solutions. We need a quotation for the following IT equipment:

Please include the cost per unit for each item, any bulk discounts, and shipping charges in your quotation. We would like to receive your response by the end of this week.

If you need further information, please contact me.

Takeaways from this Page

This page on quotation letters explains how to request prices for products or services. It covers the key elements to include, such as details about the items and any discounts. You'll learn about the format and see sample letters to guide your writing. Understanding how to draft a clear and detailed quotation letter helps in getting accurate quotes and making informed decisions. Check out the samples to see how it’s done.

FAQs on Quotation Letter: Format and Samples

1. What is a quotation letter?

A quotation letter is a formal document that gives a price estimate for products or services. It lists the costs, quantities, and terms of sale.

2. How do I use the quotation format letter?

Use the quotation format letter to request prices. Include details about the products or services you want and any special conditions.

3. Where can I find a sample quotation letter format in Word?

You can find a sample quotation letter format in Word online. This helps you create a professional-looking letter easily.

4. What is included in a quotation letter format for business?

A quotation letter format for business includes your details, the recipient's details, product or service descriptions, prices, and terms.

5. How do I write a quotation letter for products?

In a quotation letter for products, list the product names, quantities, unit prices, total costs, and delivery details. Add any discounts and terms.

6. What should be included in a quotation format letter?

A quotation format letter should have your business details, the recipient’s details, item descriptions, pricing, and payment terms.

7. Can I use a sample quotation letter format in Word for different types of businesses?

Yes, you can use a sample quotation letter format in Word for different types of businesses. Just adjust the details to fit your specific needs.

8. What is the purpose of a quotation letter format for business?

The purpose of a quotation letter format for business is to provide a clear price estimate. It helps set expectations and finalise deals.

9. How do I ask for a quotation using a quotation letter format?

To ask for a quotation, describe the items or services you need, including quantities and details. Request pricing, discounts, and any additional terms.

10. What should I avoid in a quotation letter?

Avoid vague descriptions, missing details, and unprofessional language. Make sure all costs and terms are clear.

11. How does a sample quotation letter format help me?

A sample quotation letter format shows you how to structure your letter. It helps you include all necessary details and appear professional.

12. What are the benefits of using a quotation letter format for business?

Using a quotation letter format for business makes your offer clear and professional. It helps manage expectations and smooth the transaction process.