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Why i’m a big fan of the brave browser, chrome is top dog, but firefox is still my favorite browser, quick links, how to change text language in powerpoint, change default text and interface language in powerpoint, key takeaways.

Select text, and then click the "Review" tab and select Language > Set Proofing Language to choose the language of any selected text. To change PowerPoint's default language used for its interface as well as any text you insert, head to Options > Language.

Creating a PowerPoint presentation in a different language? You can change the text language (used for spelling corrections) or the interface language (used for menus). Here's how.

The instructions below will work for all recent versions of Microsoft PowerPoint. This includes the version of PowerPoint included with a Microsoft 365 subscription .

By default, PowerPoint will use the same language to check your presentation's text and grammar as your Office installation's default language. However, you can customize the text language used for any text you insert into PowerPoint.

To do this, open your PowerPoint presentation and select any text you've inserted. Next, press Review > Language > Set Proofing Language on the ribbon bar.

In the "Language" box, select a language from the list provided and press "OK" to save your choice.

The text you've selected will now use this language to check for spelling and grammatical errors. If you want to change back at any point, repeat these steps and select your usual language instead.

Related: How to Turn Off Spell Check as You Type in Microsoft Office

PowerPoint uses your default locale language (such as U.S. English) to choose the text for menus and buttons. It also uses this language to set the default proofing language for any text you insert.

If you're in a locale with multiple languages, however, you may want to switch between them. For example, if you're based in the United States, you may wish to use Spanish as your default proofing language for presentations.

This will mean that any text you insert uses this language---you won't need to change it manually. Likewise, you may want to change your interface language to match.

You can change both of these options to use an alternative language in PowerPoint's settings menu. To start, open PowerPoint and select File > Options.

In the "PowerPoint Options" window, select "Language" on the left.

On the right, choose a new language in the "Office Display Language" section and press the "Set As Preferred" option.

This will determine the language used for menus and buttons.

Next, choose a new proofing language in the "Office Authoring Languages And Proofing" section. Press "Set As Preferred" to make it the default proofing language for PowerPoint in the future.

Adding a New Language Pack

If you don't see a language you want to use as your interface or proofing language, you'll need to install the language pack for it first.

To do this, press File > Options > Language in PowerPoint and select either of the "Add A Language" buttons.

Next, select the language you want to use from the pop-up list and press the "Install" button.

Microsoft Office will take a few minutes to download the new language pack. If you're prompted to, press "OK" to confirm and begin the installation.

Once the language pack is installed, select it from your list in the "Office Display Language" or "Office Authoring Languages And Proofing" sections. You'll need to press "Set As Preferred" to make it your default interface or proofing language.

When you're ready, click "OK" to save your choice. PowerPoint will exit and relaunch to display the new language.

Related: How to Change the Language in Microsoft Word

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Home Blog PowerPoint Tutorials How to Change Language in PowerPoint

How to Change Language in PowerPoint

People who require juggling multiple languages to suit their professional needs can often find a single language inadequate for their PPT and the interface. This might mean switching between the proofing language to check spelling and grammar, as well as the interface language to adjust it to editing needs. Below are instructions on how to change language in PowerPoint.

If you are a Google Slides user looking for this solution, please refer to our article on how to change language in Google Slides .

Should I change Proofing Language or Interface Language?

PowerPoint enables using multiple languages that you can switch between to match your presentation needs. Most commonly, users require to change the proofing language in PowerPoint, which means changing the grammar checker assigned language. 

In case you are working at a remote location with a borrowed computer, you may be required to change the interface language of PowerPoint, as it would feel uncomfortable to locate menus or specific tools.

Check below for the instructions to change both the language interface and proofing language in PowerPoint.

How to Change PPT Language Interface in PowerPoint

To change the language of the PowerPoint interface on a PC, go to Review > Language > Language Preferences .

Note: Follow the following instructions for other devices:

• Mac: If you are using Mac, you can change the interface language via the Apple menu from System Preferences > Language & Region . 
• iPhone/iPad/Android: iOS and Android users, by default, will see the language set for their device as the default language in PowerPoint.
• PowerPoint for the Web: If you are using PowerPoint for the Web, it uses the same language as the host app of your documents, such as OneDrive, SharePoint, Dropbox, etc.

The Language Preferences option provides a menu from which you can choose the language you intend to use from the Office display language menu. The menu allows adding the new and preferred language and the one to be used if the text is unavailable for the primary language. To remove a specific language from the list, select it from the Office authoring languages and proofing menu at the bottom and click Remove .

If you are installing a new language, it will take a few minutes before it is installed and ready for use.

You can switch between languages anytime by following the same steps and managing your preferred list for the interface.

The selected language will become available for PowerPoint and other Office apps such as Word and Excel. The default preferences you set will also be applied across your Office apps.

How to Change Proofing Language in PowerPoint

Whether you’re using PowerPoint on a PC or an Android or iOS device, you might have multiple keyboards installed to type in various languages when creating PPTs for different audiences. To set and change the proofing language, go to Review > Language > Set Proofing Language on a PC or Tools > Language on Mac. If you’re using PowerPoint for the Web, go to Review > Spelling & Grammar > Set Proofing Language .

In the dialog box, select the language for checking spelling and grammar. When selecting a proofing language, you can also set a default language.

Once selected, PowerPoint will check the spelling and grammar in your desired proofing language. PowerPoint provides the utility to choose between specific languages and the version of the language preferred by the user (e.g., European or Latin American versions of Spanish).

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Changing Languages in PowerPoint

Looking to wow your colleagues, boss or maybe your fellow students with your presentations? Then Microsoft PowerPoint is probably your go-to choice. Thanks to this program, you can breathe new life into even the driest topics and guarantee your audience an entertaining presentation.

One really handy PowerPoint feature is its language settings and built-in spell checker. It’s like having your own personal, real-time proofreader.  

But what if you have to write your presentation in a different language? No problem – you can change the language settings with a few simple clicks. We’ll show you exactly how this works, how to change a slide to English and everything else you need to know about changing the language in PowerPoint.

In addition, we’ll explain the limitations of PowerPoint’s language capabilities and how using a spell check language switcher add-in can save you a lot of time and hassle.

Changing languages in PowerPoint – it’s easy

While PowerPoint is extremely useful, some people aren’t familiar with it and find it a bit too complicated. If this sounds like you, here’s something that may surprise you: it only takes a few clicks to change languages. Even complete computer newbies will find it easy. We’ve prepared a step-by-step, foolproof guide for you. Here’s what to do:

Once you have Microsoft PowerPoint open, you’ll see the File tab at the very top left of your document. Click on it once.

A panel will open with a list of actions to choose from. At the very bottom left of this list, you’ll find Options . Click it once to open the Options window.

Now click Language . This will open a long list of different language functions to choose from. But what exactly do they do?

Editing language

The authoring language is the one used in the document. The authoring language you select will be detected by the spelling and grammar checker. After making your selection, be sure to click Set as Default to finalize your choice.

Display and help language

The display and help languages specify which language is used for the entire PowerPoint menu. Normally, both should be set to the same language. To change these, select a language from the list then click on Set as Default .

You’re all set! Your language preferences will remain active until you make another change. And since PowerPoint belongs to MS Office, your changes will apply to other programs, like Word, too.

Changing language on all slides in PowerPoint

Maybe you’ve already created a presentation and want to change the language setting to proof it. Or maybe you have a document that was written in a different language than the one currently used by your Office programs.

Does this mean you have to rewrite everything or painstakingly double-check every red, squiggly line in the document?  Thankfully, no. In fact, you can change the language and apply it to documents that have already been written. Here’s how that works.

Open your PowerPoint presentation and click the View tab. This is located at the top in the same row as File and Start .

Select Outline View . A small pane will open on the left displaying only the text for all slides in the presentation.

Hit Crtl + A , click the Review tab and make your selection under Language .

Changing the language for specific text passages in PowerPoint

Maybe you have some quotes in your presentation in a different language and you want to make sure the spelling and grammar are correct.  It’s not a problem in PowerPoint. Just follow these steps:

Highlight the text passage in the other language with your mouse.

Click the Review tab at the top of the screen.

You can now change the language settings for the selected text passages. It’s that simple.

Change language settings in PowerPoint for Mac

If you’ re looking for how to make these same changes in PowerPoint for Mac, we’ve got you covered.

Open PowerPoint and go to Tools > Language .

Select the language you would like to work in and click Ok .

Select Default to make it the default language for all new documents.

Change the language for individual text passages in PowerPoint for Mac

Changing the language for selected text passages is no problem at all.

Go to menu item: Tools > Language…

In the Mark selected text as box , select the language from the list.

But what happens if you want to use more than two languages in your presentation? Here’s where the program reaches its limits, quickly becoming overwhelmed and confused. Not to worry though, we have the perfect solution to that problem.

Language Add-in for PowerPoint

If you work often with Office programs, chances are you’re a fan of the built-in spell check function. But, if you’ve ever had to prepare a PowerPoint presentation that uses not one, but several languages, then you’ve probably noticed that this spellchecker does have limitations .

Sure, you could mark each text passage, change the language setting and rinse and repeat until you’ve checked the entire document.  But do you really want to invest so much time and work when there’s an easier solution out there? Thanks to the Spell Check Language Switcher add-in , this painstaking work is no longer necessary. You can find the Add-In here .

Change language settings with just one click

The Spell Check Language Switcher add-in makes changing language settings easy. You can quickly change individual text fields, grouped elements, notes and even tables to the language of your choice. The add-in provides four different language buttons in the Review tab.

You can change the default languages (German, British English, American English and French) according to your own preferences. Other available languages include Russian, Chinese, Spanish, Greek and Turkish.

With the Spell Check Language Switcher add-in, you can:

• run a quick spell check in multiple languages.
• quickly access your four preferred languages.
• spell check all slide content – from bullet points, tables and more.

The Spell Checker Language Switcher add-in is compatible with all PowerPoint versions from 2010 on and is installed in seconds. Once you decide to use this program, we’ll email your license key within 48 hours. Click here to get the Add-In.

Changing languages in PowerPoint is easy

Changing languages in PowerPoint is no big deal and requires no expertise. Just follow our step-by-step, hassle-free instructions.  

It only starts to get tricky when different languages are used in the same document. If you’ve faced this problem and want to avoid marking every single language and changing the settings, the Spell Check Language Switcher add-in is definitely the right tool for you. With this tool, language changes with a simple click. Nothing will stand in the way of stress-free preparation and a successful presentation.

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How to change your language settings in Microsoft PowerPoint in 3 different ways

• You can change the language in PowerPoint in three different ways to help with editing or translating, or to set your display settings in another language. 
• To change the language settings in PowerPoint for editing purposes, you'll need to access the "Language..." option in the "Tools" tab. 
• To translate text, you can launch the Translator tool instead.
• If you're looking to change the display language, you'll have to change your operating system settings. 
• Visit Business Insider's Tech Reference library for more stories .

If you want to change the language in PowerPoint, the presentation program offers you three different options depending on what you need. 

You can change the editing language, which tells PowerPoint how to edit text as you type in your preferred language. This may prove particularly helpful if you've been sent a slideshow to edit that's written in another language. 

You can also select "Translate…" to use the Translator tool on text in real-time, though Microsoft Office notes that this feature is only available for users with an Office 365 subscription, Office 2019 for Mac or Windows. This feature allows you to highlight entire text boxes or individual words and transform your presentation text any of the languages PowerPoint offers. 

Lastly, you change the display language on PowerPoint by altering your operating system's language setting. On a Mac, depending on the language, you may be asked to add input sources.  

None of these options affects the others, so you can have different languages for edits, slide text, and display. Here's how to change all three language settings in PowerPoint.

Check out the products mentioned in this article:

Microsoft office (from $149.99 at best buy), apple macbook pro (from $1,299.00 at apple), acer chromebook 15 (from $179.99 at walmart), how to change the powerpoint editing language.

1. Open PowerPoint on your Mac or PC. 

2. Click the "Tools" tab on the top menu.

3. Select "Language…" from the dropdown menu.

4 . In the pop-up window that appears, scroll and select a language from the list. 

5. Check the box for "Do not check spelling or grammar" if you don't want PowerPoint to use the language for proofreading. 

6. Click the "Set As Default" button if applicable.

7. Click the "Yes" button to proceed.

How to use the PowerPoint Translator Tool for text

1. Open PowerPoint and click "Tools."  

2. Choose "Translate..." from the dropdown menu. 

3 . The "Translator" window on the right side of your presentation screen will open. 

4. Click a text box that you'd like to translate. The text will appear in the white box in the Translator window. 

5. Select a language from the "To:" dropdown menu. The translated text will appear in the blue box below.

6. Click "Insert" to insert that translated text in a new text box on the slide. You can then move the text box and resize it as needed.

7. You can also highlight individual words or sentences with different translations appearing below the blue box, depending on the context. Click the three dots to view a sample sentence. 

8. Choose "Insert" when you're ready to substitute.

How to change the PowerPoint display language on Mac

1. Click the Apple icon on your Mac. 

2. Select "System Preferences…" from the dropdown menu. 

3. Click the "Language & Region" option in the first row. 

4. Toggle to the individual "Apps" menu. 

5. Click the (+) icon in the lower right of the window.

6. Select "Microsoft PowerPoint" from the "Application:" dropdown menu.

7. Select your preferred language from the "Language:" dropdown menu below.

8. Click the "Add" button.

9. Restart the app when prompted. 

How to change the PowerPoint display language on PC

1. Sign on to an Administrator account.

2. Select the Start button.

3. Choose Settings.

4. In the window, click Time & Language.

5. Select the Language option. 

6. Choose a language from the Windows display language dropdown. 

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How to download and access microsoft powerpoint on your mac computer, how to convert google slides to a powerpoint presentation in 4 easy steps, how to embed a youtube video into your microsoft powerpoint presentations using a mac or pc, how to convert a powerpoint to google slides in 2 different ways, yes, you can use microsoft word on a chromebook — here's how to install it.

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PowerPoint for Mac: changing the language - so it goes

• Aug 07, 2024

How to change on Mac, the language in the PowerPoint, read the following practice tip.

Mac: the language in PowerPoint for individual parts of the text change

• Highlight the piece of text on your slide.
• Tap the top of the ribbon, on the "tools" > "language..." and select the new language.
• Confirm by clicking "Ok".

Language for PowerPoint global for Mac

• The Office package checks in addition to the settings in the program in addition to the keyboard layout. You want to create an English film set, you need to change your keyboard layout. How you best to proceed, we can tell you in a further article .
• Start Powerpoint and click into a slide.
• Open the "tools" menu the option "language...". Select the new language and choose "default...".
• You will be asked if you want to set the newly selected language as the default. You confirm this with "Yes".
• Restart PowerPoint.
• From now on, the program checks your Text in the other language, as long as you have selected the right keyboard layout.

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• Presentations

How to Change the Language in PowerPoint

Need to change PowerPoint's app language? Want to expand your presentation content beyond borders? It's time to learn how to change language in PowerPoint  in this tutorial.

This tutorial covers two key skills:

• how to change language in PowerPoint menus
• how to change language for PPT content (this includes PowerPoint's built-in change language PPT feature)

Let's dive in!

How to Change Language in PowerPoint's Settings

There are two distinct language change options for PowerPoint:

• Change the authoring language. This tells PowerPoint what language you work in. It affects the spellcheck and autocorrect options. It  doesn't change the appearance of the app itself.
• Change the system or display language. This alters the language that the app uses in the interface and menus. On Windows, you can set this in PowerPoint as an app-level setting. On macOS, you'll need to change the system language.

In this tutorial, we'll cover the instructions to change language PPT settings. You'll see all these options explained for both Windows and macOS. Read on to learn both skills.

Throughout this tutorial, you'll see me work with a premium PowerPoint template. We'll use the Minimal Maska template from Envato Elements. It's got plenty of slides that you can use for great design. Download it now and follow along with our tutorial.

How to Change Language in PowerPoint (Windows Guide)

If you're a Windows user, this section is for you. Let's cover how to update both the authoring and system language for total control.

1. Change the PowerPoint Authoring Language on Windows

The authoring settings control how PowerPoint spellchecks and autocorrects your presentation. Think of it as the language the app uses for the content review , not the menus and settings.

To set this, find the  Review  tab on PowerPoint's ribbon. Then, choose the  Language  dropdown and select  Language Preferences.

Now, we're going to alter the  Office authoring languages and proofing settings. The bottom panel controls this setting. Use the Add a Language  button to browse for your selected language. You might be amazed by how many languages are included in this menu!

Now, click  Install.  PowerPoint will go to work downloading the additional language file. Click on it from the list and choose Set as Preferred  to lock it in for the app's language. 

2. Change the Display Language on Windows

If you work in PowerPoint, it helps to feel at home in the app. That includes setting the menu to your language of preference. Let's learn how to update a key PowerPoint setting to do that.

Your system settings influence the settings that your app uses. If your Windows preferences are set to Spanish, your apps will appear in Spanish.

You could always change your Windows language settings from the system settings. But in our case, let's learn how to change PowerPoint's language settings independently. Unlike macOS, PowerPoint on Windows supports changing this setting at the app level.

Let's explore how to add another   language  to PowerPoint's Display Language.  Go to the File > Options  menu and find the Language Settings . By default, PowerPoint follows your system language.

But you may wish to install another language setting. This time, click on Add a Language in the  Office display language setting.  Browse to a new language and choose  Install .

There's one last step after you use the  Install options. You'll likely be prompted to restart PowerPoint. Make sure you save your work, then restart PowerPoint. Follow this so that your change language PPT preferences take effect.

You're ready to work in your language of choice. From the right-click menu to the ribbon, everything is translated. Don't forget that you can always return to the same menu to add more languages and change preferences.

How to Change Language in PowerPoint (macOS Guide)

Are you a macOS user? We've got you covered with instructions for how to change language in PowerPoint as well.

1. Change the PowerPoint Authoring Language on macOS

First, let's tackle how to change the app's language on macOS. This won't change the menu labels, but rather the way it reviews the content in your presentation.

On macOS, the settings menu lives at the top of your screen. Browse to the Tools > Language  menu at the top of your screen to adjust the language.

Now, you'll see a new window pop up titled  Language.  This is your selection of the active dictionary to use. Choose a language from the list to make the change.

Then, click  Set as Default.  This changes the review settings to the selected language by default. If you don't have the selected language currently installed, PowerPoint prompts you to download it.

2. Change the Display Language on macOS

Remember that the setting we changed only controls how the app scans your content. If you want to localize your PowerPoint app, you need to change the system language setting on macOS.

On macOS, access your System Preferences by clicking on the Apple menu in the upper left corner. Then find  Language & Region  on the  System Preferences  panel.

Now, you can add a language. Press the +  button on the  Preferred languages  panel, then browse to your language of choice. Make sure it's at the top of the list on the left side.

With this setting locked in, you'll need to restart PowerPoint. Close the app and reopen it, and now you should see your language of choice on every menu.

Your PowerPoint menus and settings are now updated. It's a great way to work in your preferred language or sharpen your skills in the language you're learning.

How to Localize Your PowerPoint Presentation (Translate Your Content)

So far, we've focused on how to change language in PowerPoint itself. That means setting our options so that the menus are localized.

But that leaves out a major part of localization. Let's learn how to  change language for PPT content.  We're going to translate the content itself. 

This is a powerful skill set. It means that audiences from across the world can access and learn from the slides we create. Consider translating your presentation, then share it online. You never know who the presentation might reach. 

Learn more about how to share your presentation online with the help of this tutorial:

In the past, you might have done a ton of copying and pasting from an online translator. Did you know that you can skip this altogether?

You can change language in PPT content with the built-in Translate function. Let's learn how.

1. Open the Translate Panel

Let's browse to the Translate panel. Start by opening the Tools > Translate  menu in PowerPoint. This tool controls all the change language PPT features for your content.

You'll see a new panel open on the right side of PowerPoint. Select a From  language that matches your content. You can use the text box below to translate, but let's skip that option for now.

Then, select your targeted To language. This is the output language, or the language you're translating to. This built-in tool supports an impressive number of languages. 

Before we move on, I recommend saving your presentation as a copy. Save the file with a name that indicates that it's written in another language. Use a filename such as " PowerPoint Name-spanish.pptx, " for example. This helps prevent any mix-ups about the version to use and share.

2. Translate Your Text

Now, it's time to translate the text on the slide. With the Translate  panel still open, highlight any text in a box on your presentation slide.

You'll see a preview of the translated text in the  To  section of the  Translate  panel. This is PowerPoint's translation preview.

If you want to update your box with the suggested translation, simply click on  Insert. The preview text you see in the To box is what PowerPoint use. PowerPoint replaces the highlighted text with this newly translated text.

That's it! These simple steps help you translate your presentation. Of course, you could always double-check the translation with another tool. I prefer to use the DeepL Translate tool as a second source to ensure a great translation.

The Best Source for Top-Notch PowerPoint Templates (With Unlimited Use)

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Elements is a value that can't be matched for creatives. With unlimited downloads, you'll never break the budget on a project. One subscription unlocks everything you need while you build any PowerPoint presentation.

You can always find free PowerPoint templates and graphic elements around the web. But you'll spend too much time searching and scouring for them. It's much more efficient to choose a premium template from Elements' library.

With Envato Elements, every PowerPoint presentation is quality controlled. Sign up for Elements today to access everything for one flat rate.

Keep Learning Microsoft PowerPoint

There's no such thing as  mastering  Microsoft PowerPoint. That's because the app is extremely deep. It includes a limitless number of features and options.

Now that you know how to change language PPT options, I'll bet that you want to keep going. We've got resources just for that. Check out top tutorials from   How to Use PowerPoint (Ultimate Tutorial Guide.)

More Top Templates for Microsoft PowerPoint

PowerPoint templates are a presenter's best friend. With pre-built designs, you get most of the work done for you. You can utilize a template and simply fill it in with your  details. Great designs take minutes instead of hours when you start with a template.

See more of the best PowerPoint templates in the links below. You're sure to find a great design for any occasion.

You Just Learned How to Change Language in PowerPoint

You learned the secrets of change language PPT settings. Whether you're focused on your content or the app itself, you've got all the skills you need.

It's your turn to put your new knowledge of how to change language in PowerPoint to work. Here's a challenge: take your favorite PowerPoint and localize it for a new audience. Then, share it with others. It's a great way to practice, plus unlock your content for more people.

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Set PowerPoint Proofing Language for all slides or a selection

• June 15, 2020

Easily set all your existing slides to the same language in PowerPoint using PPT Productivity add-in , including shapes or objects on slides and the notes pages! This feature is especially useful for anyone working in countries like Canada or Switzerland where multiple official languages are used, or for companies where teams are collaborating from different countries. But it's also useful to ensure a consistent type of English is used throughout your presentation (eg UK English vs US English).

Set Proofing Language determines the dictionary for spell checking that is used - this is what determines whether words appear with a red squiggly line beneath them. Standard PowerPoint does not include an option to change the language easily for an entire presentation to make proofing or reviewing easier. If you try to update the set language in Standard PowerPoint, you need to apply it for each textbox. But PPT Productivity add-in for PowerPoint solves this problem and gives you a feature to change the set proofing language for all slides in PowerPoint . Or for selected slides or shapes - you have options!

Standard PowerPoint Change Language for all slides

In standard PowerPoint, to change language for all slides you need to:

• Select all slides by pressing CTRL+A (from the Thumbnail pane in Normal view or from the Slide Sorter view)
• Navigate to the Review tab on the ribbon and Click the Language button
• Click the Set Proofing Language menu option
• Select the language you would like to use as the proofing language

This standard PowerPoint option will update the language for titles and textboxes as defined in the slide layouts. But the standard PowerPoint feature will not include text boxes added to your slides, shapes added to your slides with wording, or the text in handout notes for each slide . This is why we created the change set language feature in PPT Productivity for PowerPoint .

How to change language in PowerPoint for spell check review for entire presentation?

With PPT Productivity you can set the proofing language for the entire presentation , a specific slide, or individual shapes. Using the PPT Productivity Proofing Language drop-down menu you can change the language in PowerPoint. You can:

• Set the Default Proofing language for your presentation
• Select the shapes/ slides to update language - all text-boxes in the selection, including any text-boxes in Grouped shapes, will be set to the Default Language of your presentation
• Convert all shapes in all slides to your Default Language
• Change language for all slides or a selection of slides or shapes
• When you change language for the entire presentation or selected slides, the set language for notes in these slides will also be updated

To do this, you simply select either the Set all slides language or Set selected slides/ shapes language features from the PPT Productivity Ribbon. Watch a brief demonstration of the Set proofing language features in the video below.

Take a look and let us know what you think.

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How to change language in PowerPoint

If you create PowerPoint presentations in different languages from time to time you’ll know that the language settings can change – seemingly unpredictably – as you work. Indeed, if you have ever created a PowerPoint presentation in another language than the one you usually use, this has probably happened to you.

This guide will teach you how to set the text (authoring and proofing) language in a PowerPoint presentation. Also, you will learn how to change the language of buttons and menus, and how to install a new language.

Change text language in PowerPoint

There are a few ways to change the text editing language in Microsoft Office PowerPoint which will set the proofing language for your spelling and grammar check. The simplest is the following:

• Select the text you are working on
• Click the ‘Language’ button to the left in the Status Bar at the bottom of your PowerPoint window ( or go to the ‘Review’ tab, ‘Language’ group, click ‘Language’, select ‘Set Proofing Language’ in the drop-down menu)
• Select the language you want
• Click ‘Ok’

Setting the same editing language for all text boxes and shapes on a single slide :

• Click on the slide
• Press ‘Ctrl-A’ to select all elements on the slide
• Click the ‘Language’ button to the left in the Status Bar at the bottom of your PowerPoint window
• Select your the language you want
• Press ‘Ok’

You can continue to do this for all your slides, but if you are working on a large presentation this might not be very practical. In that case, you can try the following.

Change language of placeholders across all slides in a PowerPoint presentation :

• Go to the ‘View’ tab
• Select ‘Outline View’ in the ‘Presentation Views’ group to the left
• Click on a slide in the view pane to the left
• Press ‘Ctrl-A’ to select all slides

This will change the language of all placeholder elements in your presentation. These include elements that have been defined in your slide master, e.g., tagline placeholders, text placeholders, content placeholders, etc. Unfortunately, any text boxes, shapes, or other elements, that have been added to the presentation and are not present in the slidemaster used will not be affected. In this case you need to change the language of each slide as described above or use an addin such as Ampler for PowerPoint which automatically sets the language across the entire presentation.

Change the language of buttons and menus in Microsoft Office PowerPoint

To change the display language in PowerPoint, i.e., the language of buttons, menus and controls, follow these steps:

• Go to the ‘File’ tab
• Select ‘Options’ in the menu to the left
• Select ‘Language’ the menu to the left in the dialog box
• Select the default language you want
• Select ‘Set as Preferred’

If the language you want is not listed, follow the steps below.

Add a new language

If your preferred display language is not available in PowerPoint, you can download and install it from the Microsoft Office support page. This is also the case if you change the text language of a PowerPoint presentation and the spelling and grammar check does not seem to work (you will not get an error message if your language is not installed). Just follow these steps to add a new display or proofing language:

• Select the ‘Install additional display languages from Office.com’ link
• Follow the instructions on the webpage

This will guide you through download and install of display, help, and proofing tools for the language you want. Be aware that all install menus will also be in the selected language!

Automatically set language of all slides in a PowerPoint presentation (and keep it!)

The above steps might help you in setting a language for your PowerPoint presentation, but to change the language for all elements on all slides across your presentation, you need to do a lot of manual work. This is one of the main reasons I use Ampler for PowerPoint.

Ampler automatically sets the language for all elements on all slides in your entire presentation with just a click – no need for all the tedious, manual formatting!

Free trial download here:

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Blog > How to change languages in PowerPoint

How to change languages in PowerPoint

01.01.20   •  #powerpointtips.

In this post you will learn how to change languages in PowerPoint. Watch our video-tutorial or follow the steps listed down below!

First, select File in the PowerPoint menu. Then go to Options – a window will open. Select Languages . You can change both editing language (to check spelling and grammar) and display language (defines language of tabs and features). If your desired language is already in the menu, you can simply click on it and then select Set as default – Close PowerPoint and restart – your language should be changed now, and you are all done. If you cannot find the language you want, click on Get more display and help languages from Office.com and proceed with the next step.

The Office-webpage now opens. Scroll down a little and you will see a selection box that asks you what language you need. Choose the one you want. In a grey box, two different versions for download show up: 32-bit and 64-bit. To check which one you need, simply go to your computer settings > System > About . Under Device Specifications , you will see whether you have a 32 or 64-bit operating system. Download the version that matches it.

Install the language you just downloaded. To do so, just follow the instructions you get during the installation process. Once that is finished, we will repeat what we did in the first step ( File > Options > Languages ) Your new language should appear now. Click on it, press Set as default and close the Options-window. Next time you start PowerPoint, the language will be changed.

How can I change the language in PowerPoint?

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About the author.

Pia Lehner-Mittermaier

Pia works in Marketing as a graphic designer and writer at SlideLizard. She uses her vivid imagination and creativity to produce good content.

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PowerPoint: Change Proofing Language for entire Presentation

Step 3: Activate

Changing the proofing language of the entire presentation, i.e. the editing language used by the built-in spell checker, is not a straight forward task in Microsoft PowerPoint. It is quite strange why Microsoft has not made this common task more accessible to the user. If a presentation that should be in English is originally set to French, you must manually alter each and every text frame on every slide. The “ Change Language ” add-in for Microsoft PowerPoint, however, provides an easy way to change the proofing language of an entire presentation with just a few clicks.

“Change Language” add-in

Get the add-in for Microsoft PowerPoint now.

How to use the proofing language add-in?

When the add-in has been installed and activated, the new button can be found on the  Review  tab. The  Change Language  button is located in a new group called “Coragi Language Tools”, which is to the right of the general language settings.

When the “Change Language” button is pressed, the following dialog is displayed:

The “Editing Languages” section lists all the installed editing languages available for Microsoft PowerPoint. It is possible to install additional editing languages if the default languages don’t fit your needs. We will come back to how you can do this later in this article. The editing languages are sorted in ascending order, and the currently active language for the presentation has been selected.

The “Range” section gives you the option to change the editing language for the “Entire Presentation” or the “Active Slide”. Usually, it is recommended to change the language for the entire presentation, since it will set the default language as well. It means that any new textboxes or shapes will use this default editing language.

When you have selected the desired editing language and the range, press the OK button. Depending on the number of slides and shapes in your presentation, setting the language can take a few seconds. The dialog is closed when the update has been completed. Now, let us show you how to get started with the “Change Language” add-in.

Prerequisites

In order to use the add-in your computer needs to satisfy the following system requirements:

• Microsoft Windows 10 or later.
• Microsoft PowerPoint 2010  or later.

Please notice that the add-in does not run on Mac (macOS). Only Microsoft Windows operating system is currently supported.

The web version, PowerPoint Online for Office 365, is not supported. The add-in only works with the installed client software.

Both 32 bit and 64 bit Windows operating systems are supported.

How to install the proofing language PowerPoint add-in?

This section describes how to download, enable, and use the Change Language add-in which allows you to apply a specific proofing language to all slides in a PowerPoint presentation.

In order to download, install and activate the add-in, please do the following:

Step 1: Download

Press the  Download   button above to get the PowerPoint add-in file.

Add-ins for Microsoft PowerPoint 2010 and later use the  .ppam  file extension, i.e. “ P ower P oint  A dd-in  M acro”. The file contains components that add additional functionality, including extra commands, custom macros, and new tools for extending default PowerPoint functions. This type of add-in file was first introduced in 2007 with the release of Microsoft Office 2007.

Step 2: Install

You can easily get access to the above “Addins” folder by typing the following shortcut path in the top text box in the File Explorer and then press the Enter key:

You will then automatically be directed to the correct folder.

Please be aware that the “…\AppData\Roaming\Microsoft\AddIns” folder is  hidden , and the full path must be entered manually. It is not possible to open the “Users” folder in File Explorer and then browse to the folder path (unless you have enabled the option to show hidden files and folders).

To open and activate the add-in file please do the following:

• Open Microsoft PowerPoint

• Now the Change Language add-in has been enabled in PowerPoint. In case you get any security warnings (“Enable Macros”), you need to press “Enable Content”. As mentioned in the beginning of this article, you can find the “ Change Language ” button on the Review tab. Press the button to change the proofing language.

How to add new editing and proofing languages?

You can enable additional proofing languages by doing the following:

You need to restart PowerPoint for the language changes to take effect.

• On the main ribbon/toolbar, to to Files > Options

• When done, select the preferred proofing language, and press the “ Set as P referred ” button.

You would have to restart PowerPoint for the language changes to take effect.

How to manually change the spell-check language of a presentation?

Using the Change Language add-in is the most time-saving way to change the proofing language of the active slide or the entire presentation. You can of course go also through the manual process of changing the spell check language for each and every slide, textbox and shape. We will now show you how to do it.

• Select all shapes on each slide. You can press Ctrl+A on your keyboard to select all shapes on the current slide.
• On the Review ribbon, click on the button called “ Language “, and then the dropdown menu item “ Set proofing language “
• Select your proofing language, and press “OK”.

This process has to be repeated for every slide in your presentation. This also has to be repeated for any slide masters that your presentation uses.

Our recommendation is to use the Change Language add-in to save time.

Supported proofing languages in PowerPoint

Microsoft offers a long list of spell cheking languages for Microsoft PowerPoint. If the language is currently not available on your computer, you need to install it as described earlier in this article.

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• How to Change Language in PowerPoint for All Slides: A Detailed Guide

PowerPoint is unbeatable for making a visual presentation. It is a persuasive tool for business as well as other purposes, but you have to manage it wisely. If you want to learn how to change language in PowerPoint, this blog is for you. This PowerPoint program offers you some options depending on what you need. The guide below will help you to know how to change the language in PowerPoint. Also, you will learn how to change language correction in PowerPoint.

How to Change Language in PowerPoint?

There are several ways you can change language in MS PowerPoint. It will set the proofing language for your spelling and grammar check. The simplest way how to change language in PowerPoint 2007 is given below- 

• Highlight and select the text you want to change 
• Look at the left in the “Status Bar” at the bottom of your PowerPoint window. Click the ‘Language’ button.                              
• Another way is you can go to the ‘Review’ tab, ‘Language’ group, click ‘Language’, select your desired proofing language in the drop-down menu. 

• Then press ‘Ok.’  

By doing this, you can change the default language of your selected part.

However, you are probably interested in learning how to set the language of your entire presentation. This is a bit complex! Yet, the following tricks might help you.    

How to Set the Same Language for Everything on a Single Slide?

To set the same language for everything on a single slide, do the following: 

• Click on the specific slide you want to work on 
• Now press ‘Ctrl A’ to select everything on the slide 
• Now, look at the left in the “Status” bar at the bottom of your window  
• Click the ‘Language’ button   
• Select the language you want to change 
• Press the ‘Ok’ option

In this way, you can do this for all your slides. However, if you are working on a longer presentation, this might not be very practical for you. In that case, you can try the following.

How to change the Language of Placeholders Across all Slides in a PowerPoint Presentation?

To execute this properly, follow the steps below:

• Go to the ‘View’ tab
• Search the ‘Outline View’ option in the ‘Presentation Views’ group to the left
• After that, click on a slide in the view pane to the left
• Press ‘Ctrl A’ to select all slides of the presentation 
• Now, click the ‘Language’ button to the left in the Status Bar at the bottom of your PowerPoint presentation 
• Select the language you want to use

By following this, you can change the language of every slide in your presentation. Besides, it includes elements that have been defined in your slide master, like – tag line placeholders, text placeholders, content placeholders, etc.         

However, any text boxes, shapes, or other elements, that have been added to the slides that are not present in the slide master used will not be affected. Therefore, you need to change the language of all the slides described above or use an add-in that automatically sets the language across the entire presentation.     

How to Change Language in PowerPoint 2016?

If you want to change the language for Office 2016 or even for the earlier versions, go through the following steps-

• Open Office 
• Now, in the toolbar, go to File> Options> Language.
• Click on your options and then “Set as Default.”
• If you can’t find your language, click on “Add additional editing languages.”
• After that, select one from the list and press “Add.”

You have to be sure that the keyboard layout appears as “Enabled”. If not- 

• Select and press the “Not enabled” option.
• After that, click on “Add languages”> your preferred language> “Add” and then close the dialogue box.

Also, you have to recheck if the proof option is working. If it is installed, it will work for sure. Otherwise, you have to:

• Click on “Not installed”. Download the tongue Accessory Pack and follow the instructions. This step is pretty similar to the one in the section above.
• In PowerPoint, go to File → Options → Language.
• Click on the new tongue and select “Set as Default” or “Match Microsoft Windows” if that is the Office display language.

How to Change the Language of Menus and Buttons in PowerPoint?

To change the display language in PowerPoint , for instance – the language of buttons, menus and controls, follow these steps:

• Find out the ‘File’ tab 
• There, select ‘Options’ in the menu to the left
• Select ‘Language’ you can find the menu to the left in the dialogue box
• Now, select the default language you want
• Select ‘Set as Preferred’
• Press the ‘Ok’ button.  

If your preferred language is not listed, follow the steps below.

How to Add an Authoring Language?

If you want to add an authoring language, you have to: 

    1. Open an Office program; choose MS PowerPoint. 

    2. Now, select File >Options >Language.

    3. On the Office Language Preferences set, you will find under Office authoring languages and proofing, select “Add a Language”. 

    4. After that, choose the desired language in the “Add an authoring language” dialogue. 

    5. And then, select “Add”. By doing this, a browser page will open where you can download your installation file.

    6. Now, select “Download” on the browser page and run the downloaded package to complete the installation process. 

    7. Afterwards, the added language appears in the list of Office authoring languages.

However, proofing available may appear next to the language name. From there, you can obtain a language pack with proofing tools for your language. However, if proofing is not available next to the language name, then you will know that proofing tools are not available for that language. On the other hand, if proofing installed appears next to the language name, you’re all set.

How to Add a New Language in PowerPoint?

If you want to add a language, choose the UI display language , and set the authoring and proofing language, you can conveniently use the Office language options.  

If your preferred display language is not available in PowerPoint, you can download and install it from the Microsoft Office support page. Also, this is a case when you change the text language of a PowerPoint presentation, but the spelling and grammar check does not seem to work. Therefore, you will not get an error message if your language is not installed. 

Therefore, go through follow these steps to learn how to change the proofing language in PowerPoint and add a new display language: 

• Go to the ‘File’ tab
• Then, click ‘Options’ in the menu to the left
• After that, select ‘Language’ in the menu to the left in the dialogue box
• Click on the ‘Install additional display languages from Office.com’ link
• Finally, follow the instructions on the webpage 

The above instructions will guide you to download and install display, help, and proofing menus for the language you want to use. However, all install menus will be in the selected language. 

Remember that you can set the display and authoring languages independently. For instance, you can use everything in the same language or use a combination of more languages for your OS, authoring, Office UI display, and so on. 

Basically, the languages available on your computer depend entirely on the language version of your Office and any additional language pack, language interface pack, or ScreenTip languages. 

How can you Change the PowerPoint Display Language on Mac?

If you are using Mac, you can change the PowerPoint display language easily. To do the job, follow the instructions below-

    1. To change the user interface, click the Apple icon on your Mac.

    2. Then, select “System Preferences” from the dropdown menu.

    3. Select the “Language & Region” option in the first row.

    4. After that, toggle to the individual “Apps” menu. 

    5. Then, look at the lower right of the window and select the (+) icon.

    6. Later on, click “Microsoft PowerPoint” from the “Application” dropdown menu.

    7. Choose your preferred language below from the “Language” dropdown menu.

    8. Then, just click the “Add” button.                 

    9. If you want to make it default, mark that option.

   10. Restart the app when prompted.  

How to Use the PowerPoint Translator Tool for Text?

If you want to use the PowerPoint translator tool, you have to follow the instructions below-   

    1. Select the “Tools” option in PowerPoint.

    2. You will find “Translate….” from the dropdown menu; select it.  

    3. After that, the “Translator” window on the right side of your PowerPoint screen will open.

    4. There, select a text box that you want to translate. Meanwhile, the text will appear in the white box in the translator window. 

    5. Choose a language from the “To” dropdown menu. By doing this, the translated text will appear in the blue box below.

    6. Tap on the “Insert” option to insert that translated text in a new text box on the slide. Afterwards, you will be able to move the text box and resize it as needed.

    7. Also, you can highlight individual words or sentences with different translations. You will find it appear below the blue box, depending on the context. Then, tap on the three dots to view a sample sentence. 

    8. Finally, select “Insert” when you’re ready to substitute.  

The Bottom Line

As you have seen, changing the tongue in PowerPoint is as easy as it can be! Go to the language settings and follow these simple steps. This program will correct your spelling mistakes and will help you with grammar. 

Having good knowledge of how to change language in PowerPoint is essential when you want to impress people with the accuracy of your presentation. Therefore, you should learn about it in-depth to deliver the best presentations. For this purpose, you may join this PowerPoint Introduction course for more tips and tricks. 

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Change the spell-checking language on a PowerPoint presentation

I received a PowerPoint presentation with dozens of slides, each of them with a number of text boxes. Although the presentation is written in English, the language for spell checking is set to Canadian French. I’m trying to change the language to English, but even if I select all the slides and select a new element on the Language dialog box, the language of the text boxes remain the same. So I have to go slide by slide selecting the text boxes and then changing the language individually.

Is there a better way to do this?

The version of PowerPoint I have installed is 2002 SP3.

• microsoft-powerpoint
• spell-check

• Can't seem to add an answer (despite having sufficient rep). For the mac users out there: macscripter.net/viewtopic.php?id=38622 provides an amazing apple script that can be modified for many uses. –  Etienne Low-Décarie Commented Jan 3, 2013 at 3:01
• Here is a gist of the above mentioned applescript: gist.github.com/4440395 –  Etienne Low-Décarie Commented Jan 3, 2013 at 3:02

6 Answers 6

I know an answer has been accepted already (which I gave +1 to since it works and is well written), but to some people the idea of creating, saving, using a macro may be too scary (or they may have security settings in place that make this hard to achieve). So an easier solution is to use normal built-in functionality to do this. The trick is to be able to select all the objects on all the slides at once, rather than the slides themselves, and this is easily achieved in the Outline view (sadly an underused feature, but great for reorganising a slide deck, promoting and demoting whole chunks, eg bullets > new slides or vice versa).

I don't have PowerPoint 2002 ("XP") so I am not sure if you need to follow instructions for 2000 or for 2003 so I cover both here:

• In PP 2000 : Go to the outline view, which is the second icon from the left at the bottom left of the screen (looks like lines with indentations).
• In PP 2003 onwards : Go to the "normal" view (three pane layout) and at the top of the slide navigator choose "outline" rather than "slides"

In older versions, make sure you have the Outlining toolbar visible ( View > Toolbars > Outlining ) and click the Expand all button (later versions let you get at this through right click).

• Ctrl-A to select all.
• Tools > Language > Choose your language to set.
• (from Powerpoint 2013) REVIEW > Language > Set Proofing language

Likewise while you have everything selected you can change other things like fonts, colours etc. Although of course in many case this is better done by changing the slide master, a presentation that has had many editors may have lots of 'hard' formatting set which deviates from the underlying master and needs resetting to be consistent. You can also reset individual slides to the master style, but this may result in placeholders moving as well, which may be undesirable in some situations.

• Just a quick note: perhaps make the following sentence bold, so that the solution is immediately clear: 'The trick is to be able to select all the objects on all the slides at once, rather than the slides themselves, and this is easily achieved in the Outline view' –  Rabarberski Commented Jan 14, 2011 at 9:57
• 4 Thanks AdamV, great answer! The problem with this approach, however, is that depending on how the textboxes were added to the slide, they might not show in the outline view. Which was the pretty much the case for almost every object on the presentation I had to fix. –  Leonardo Commented Mar 16, 2011 at 0:59
• Yes, I guess if people add lots of independent text boxes these need to be selected using a method such as the original macro posted. –  AdamV Commented Mar 21, 2011 at 9:56
• For me, this only worked on existing text in PowerPoint 2010. For newly added text, the language would still change in certain cases. –  Pieter Commented Apr 14, 2014 at 13:28
• This is by far the cleanest way of dealing with this. It works in 2013 version too. –  GoTTimw Commented Feb 11, 2016 at 16:12

This thread contains the answer that worked for me.

The steps I followed were:

• Create a new macro: 1.1. Go to Tools, Macro, Visual Basic Editor. 1.2. Insert a new empty module by selecting Insert, Module.

Paste this code on the right panel and save the macro:

msoLanguageIDEnglishAUS can be replaced by any desired language. The full list of languages can be found here .

Execute the macro (by pressing F5 within the editor, or by selecting Tools, Macro, Macros, ChangeSpellCheckingLanguage, and clicking Run).

After that all text elements within the presentation will have the new spelling language.

• 1 This code it will not affect Shape s in groups. A more generic code is posted in superuser.com/a/1119420/245595 –  sancho.s ReinstateMonicaCellio Commented Aug 31, 2016 at 6:52

After many presentations where I did it by hand or used a one-off macro, I finally broke and made it into a proper PowerPoint Add-In.

I've uploaded it to my web site: PowerPoint LanguageFixer

It takes care of:

• setting the default language
• all shapes with text frames
• text frames in grouped shapes (as far as possible)
• text in tables
• stuff on the slide/note/handout master

Just set one of the text boxes to the language you want, select it and click the button.

Here are two options depending on your situation:

Situation 1: The originating copy of Office was installed from a Canadian French language based install media.

You will be able to set the default language to English, but core functions will use the native language of the installation media.

The only fix is to uninstall the Canadian French version, and install from an English-based install media or copy/paste the entire presentation to a new doc and re-format.

Situation 2: Everything seems to be English, but in limited circumstances foreign languages appear.

In this situation, here are repair instructions for Office 2002:

• Click the Start menu
• Point to Programs
• Point to Microsoft Office Tools
• Click Microsoft Office XP Language Settings.
• Click the Enabled Languages tab.
• Go to the Default version of Microsoft Office box
• Select the language you want
• Click OK. A message will appear telling you what changes will be made.
• Click Continue

I hope this helps.

• Thanks for your answer! It wasn't any of those situations, though. What happens is that every text box can be set to a different language for spell-checking, and in this particular scenario all the elements had the wrong language. The default language in the system (and in the office installation) is English. –  Leonardo Commented Oct 15, 2009 at 21:48

I've had the same problems with presentations made with German PowerPoint and being manually translated into English. The problem is that the language setting is essentially a formatting which is applied to each text box element on its own.

I am not aware of any convenient solution -- I have had to either live with the mismatch or manually changing the language "format" of each individual text box on each slide. Not fun, so mostly I live with it.

The code posted by Leonardo is simple and generally effective, but it will not affect Shape s in groups. A more generic code uses recursion to deal with that case too (slightly changed from here , which is in the same thread as the code by Leonardo):

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Changing proofing language on a new presentation

I have an annoying problem. I have the English version of Powerpoint (Office 365) and I want to create a presentation in another language. The problem is, Powerpoint defaults to proofing in English and while I have the proofing option installed for the other language, I can't make it default to that language. I need to actively select written text, then go to Review/Language tab and then Set Proofing Language to be able to change the language, but it only works for already written text. If I want to write a new textbox, it defaults to English. That's annoying because all the text gets flagged (red squiggly underline) becasue Word thinks it is full of errors but more annoying because it tries to correct some words automatically if it thinks it is similar to an English word (example: I want to write "evre" but Word thinks it should be "ever" and automatically corrects it).

I have searched online for a solution. There are suggestions on selecting all the text and then changing proofing language, but it only works for text that is already written, so not really useful. There was also a suggestion to go to Slide Master, select the topmost master slide, choose all, set proofing language, but it didn't work either.

Do you have a permanent solution for how to change proofing language?

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How to Record a Presentation on Mac with Audio and Webcam

Learn how to record a presentation on Mac. This article guides you through recording Microsoft PowerPoint, Keynote presentations, Google Slides, and other PPT apps on a MacBook. You can capture audio, video, and your face while you are presenting.

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Updated on Aug 08, 2024

Looking for how to screen record a presentation on Mac ? Whether you're using Keynote or Microsoft PowerPoint to create a lecture, record a meeting, or launch a product, follow this guide to learn more about how to record a presentation on Mac .

How Do You Record a Presentation on Mac?

If you want to record presentation on MacBook, there are three options:

• Record Keynote presentation with its internal recording feature. This Apple presentation tool lets you record slides with audio. However, you cannot record yourself on Mac because it cannot capture the webcam overlay.
• Record presentation on PowerPoint for Mac with its built-in recorder. It lets users record slideshows as videos with audio and webcam. However, it has some limitations. For example, it may cause lag during recording and save recordings on each slide separately.
• Use a reliable Mac screen recorder , like EaseUS RecExperts, to screen record a presentation on Mac. This tool lets you seamlessly capture slideshows, audio, and your face without any lag. It is suitable for almost all your needs.

Share this post on your social platform to help more users!

The Best Way to Record Presentations on Mac with Audio and Webcam

Compared with recording presentations with Apple Keynote and MS PowerPoint, EaseUS RecExperts provides a more optimal recording experience.

It lets you record PowerPoint presentation with audio and video on Mac in just a few clicks. Apart from recording MS PowerPoint, it also records slides from Keynote, Google Slides, Zoom meetings, and more.

When recording is finished, you can trim the content using the AI-empowered editing functions. Then, export a recorded PPT video in high quality with MP4, MOV, and other file types. Download the software below to record lectures on Mac with ease.

Let's see how to record a presentation on Mac with the EaseUS screen recording software.

⭐ Before you begin :

• To record a presentation with your face , connect a webcam (e.g., Logitech C920 or similar) or a digital camera or HD camcorder with video recording capabilities to your computer.
• To capture your narration sound, connect an external microphone (USB condenser microphones, Lavalier mics, or Headset mics) to the device.
• Prepare good lighting for high-quality video.
• Set up a clean and professional background.
• Practice your presentation and be familiar with the content.

Now, open the PPT on Keynote, PowerPoint, Google Slides, or other presentation apps. Then, follow the steps below:

Step 1. Firstly, launch EaseUS RecExperts on your Mac. There are two options, "Full Screen" and "Region," for you to select the recording area.

Step 2. Then, click on the "Webcam" button at the bottom. When a "Record webcam" window pops up, click the button to activate the webcam, and you can select the device you want to use from the dropdown menu.

Step 3. If you want to capture the screen with audio, the "Sound" button beside "Webcam" can help. You can click on the two buttons on the "Select recording sound" window to choose the audio source, such as the system sound, the microphone audio, or two of them.

After adjusting the settings appropriately, click on the "REC" button to start recording.

Step 4. Now, you can record the Mac screen and your webcam at the same time. After capturing all the content you need, hit the "Stop" button to end it, and this software will offer you a built-in video player to view the video you captured.

Record a PowerPoint Presentation with the Internal Recorder

MS PowerPoint for Mac is not only a tool for creating, editing, and sharing presentations but is also equipped with an internal audio recorder to help presenters capture the screen, audio, and webcam simultaneously on macOS.

People who want to record presentations on Mac with themselves showing faces can use the Cameo feature in PowerPoint. Cameo enables users to insert a live camera feed directly on a slide.

Let's look at how to record PowerPoint presentations with audio and video Mac.

If you don't need to record yourself on Mac , skip the first two steps, which aim to add a webcam overlay to the PPT.

Step 1. Open the slides on PowerPoint. Go to Insert > Cameo.

Step 2. A new tab of Camera will appear along with a placeholder for your camera feed. Click the on-off icon to turn on the video feed. You can see yourself on the slide.

• If you have multiple cameras, click Preview to pick another one.
• You can apply effects to your camera.
• You can use the anchor to change the placement and size of your camera feed.

Step 3. Go to Slide Show > Record Slide Show. Select Record from Beginning… or Record from Current Slide….

Step 4. In the recording toolbar, toggle on video (camera icon) and audio (speaker icon) in the dropdown options.

• Select Blur Background in the camera options menu to avoid any background distractions for your audience.
• To make a video from PPT with audio only, toggle the camera (video button) off.

Step 5. Click on the red record button in the top right corner. A three-second countdown timer will appear. When it ends, the recording starts.

Step 6. During the recording session, you can use pause and resume buttons to manage narration and navigation.

Step 7. Click the red button again to stop recording. You can preview the records.

Step 8. If you want to re-record your narration, click the Clear recording button (trash can icon) left to the red record button to delete the existing capture. Then, start recording again.

Step 9. After pressing Esc or clicking End show to exit the Record Slide Show experience, you will see the narration (audio/video) applied to the slides, as well as the appropriate slide timing and inking animations.

Step 10. Go to File > Export to export your presentation as a video. Select a video format you need (MP4 or MOV).

Record Keynote Presentation with the Built-in Recording Feature

Keynote is part of the iWork productivity suite developed by Apple Inc. for presentations on Mac, iPad, and iPhone. It is embedded with an integrated recording feature to help record a PowerPoint presentation on Mac.

However, this feature records PPT with audio only. If you only need to record a presentation on Keynote without showing your face, you can use it to perform a smooth recording.

Let's see how to record a presentation with voiceover narration on macOS devices with Keynote.

Step 1. Open the presentation in Keynote. Click Document in the upper right corner.

Step 2. Go to the Audio tab and click Record….

Step 3. This will launch a new, full-screen window. Click the red recording button. The timer counts down from 3 before the recording starts. You can use the right or left arrow key to go to the next or previous slide.

Step 4. Click the red button again to stop recording. You can click the play button to preview the recording.

• To re-record from a specific location: Drag the playback slider at the bottom of the screen to the location where you want to start recording, then click the red recording button. Select Record in the pop-up menu to start recording.
• Delete the entire recording: Click the trash can icon at the bottom right corner of the screen and then select Clear.

Step 5. Press the Esc key to exit the presenter's display.

Step 6. To export the Keynote presentation, go to File > Export To. Select a file format and click save. Type a filename, choose a location, and click Export.

This article offers three wayson how to record a presentation on Mac . Follow the guide above, and the recording task will be easy to operate. After making the presentation a video, you can share it offline or online to engage audiences .

To simplify your slide presentation recording task, we recommend EaseUS RecExperts. It lets you record presentations on Mac with audio, video, and a webcam. Whatever presentation apps you use, EaseUS RecExperts works properly.

Record Yourself on Mac FAQs

Learn more frequently asked questions on how to record yourself presenting a presentation on Mac.

1. How do you voice over a presentation on a Mac?

You can record a voiceover narration on Mac with the QuickTime Player.

Step 1. Open the presentation slides in advance. Launch QuickTime Player

Step 2. Click File > New Screen Recording.

Step 3. In the Recording window, select the microphone used to record your voice. Click the red Record button.

Step 4. You can record your entire screen or drag it to select areas of your presentation. Start the presentation and talk while looking at the slides.

Step 5. Click the Stop button in the menu bar at the top of the screen.

Step 6. QuickTime prompts you to save your recording. Select the desired format and save.

2. Why is PowerPoint not recording audio on Mac?

If PowerPoint is not recording audio on Mac, there can be several reasons and according methods:

• Check the microphone settings : Go to System Preferences > Sound > Input.
• Check PowerPoint permissions : Go to System Preferences > Security and Privacy > Privacy tab > Microphone.
• Update PowerPoint : Go to Help > Check for Updates in PowerPoint.
• Simply restart PowerPoint or your Mac.
• Test audio recording in other applications.
• Check PowerPoint settings : Open PowerPoint and navigate to the Slide Show tab. Make sure you follow the appropriate steps to begin recording audio.
• Reinstall PowerPoint .
• Contact Technical Support .

3. How to turn a video to an audio file on Mac?

You can turn a video into an audio file on a Mac using QuickTime Player.

Step 1. Open the video in QuickTime Player.

Step 2. Go to File in the menu bar.

Step 3. Select Export As and then choose Audio Only.

Step 4. Choose a location to save the audio file and give it a name.

Step 5. Click Save. Your audio file will be saved in .m4a format.

4. What is the shortcut for screen record on Mac?

On Mac computers, use the shortcut Shift + Command + 5 at the same time to use the built-in screen recording feature. This will open the screen recording toolbar, where you can choose to record the entire screen, a selected portion of the screen, or a screenshot.

EaseUS RecExperts

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