word document in presentation mode

How to Use Presentation Mode in Microsoft Word

Microsoft Word’s presentation mode is an excellent feature for collaborating on documents in real-time. This mode allows presenters to walk meeting attendees through a Word document, enabling remote collaboration.

Enabling Presentation Mode

The first step is enabling presentation mode within Word:

Presenting with Word’s Collaboration Tools

With presentation mode enabled, Microsoft Word unlocks powerful real-time collaboration tools:

Communicating with Attendees

The presenter can communicate with attendees using the built-in Send In Email and Send In IM options. This opens up communication channels, allowing the presenter to field questions and feedback during the presentation.

Viewing Attendee Status

Microsoft Word provides attendee status updates in real-time so presenters can track whether attendees are actively following the presentation. If an attendee loses their place in the document, status indicators will show:

If the status shows attendees are not following along, presenters can pause and allow attendees to catch up before continuing.

Controlling Attendee Views

With Follow Presenter enabled, attendees cannot scroll away or lose their place. Their view is controlled completely by the presenter.

Annotating Content During Presentations

Presenters can also annotate document content in real-time during the presentation, highlighting or calling out important information for attendees:

Wrapping Up the Presentation

Ending the session closes collaboration channels and attendee access to the document.

Following this simple process allows presenters to enable and leverage Microsoft Word’s excellent built-in presentation mode during meetings and remote collaboration sessions. The powerful tools help presenters guide and collaborate with audiences in real-time.

Key Takeaways:

With these steps, anyone can master Microsoft Word’s robust presentation capabilities for impactful remote collaboration.

About The Author

Vegadocs Staff

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How to insert a word document into PowerPoint: Step-by-Step Guide

Inserting a Word document into PowerPoint can be a game-changer when you’re trying to create a dynamic presentation. With just a few clicks, you can integrate all the information from a Word doc into your slides, making it easier for your audience to follow along. So, let’s dive in and learn how to do it!

Step by Step Tutorial on How to Insert a Word Document into PowerPoint

Before we jump into the steps, know that inserting a Word document will save you loads of time copying and pasting text. You can insert the whole document, or just parts of it, into your presentation.

Step 1: Open your PowerPoint presentation

To start, open the PowerPoint presentation where you want to insert the Word document.

Opening PowerPoint is as simple as clicking on the icon on your desktop or searching for it in your computer’s search bar. Once the program is open, you can either create a new presentation or open an existing one where you want to insert the document.

Step 2: Click on the "Insert" tab

Look for the "Insert" tab at the top of the PowerPoint window and click on it.

The "Insert" tab is where all the magic happens. It’s where you can add all sorts of things to your slides, like pictures, charts, and yes, documents!

Step 3: Select "Object" in the "Text" group

Within the "Insert" tab, you’ll find a group labeled "Text." Click on "Object" located in this group.

When you click on "Object," a dialog box will pop up that offers you several options for what kind of object you want to insert. This is where you’ll be able to insert your Word document.

Step 4: Choose "Create from file" and browse for your Word document

In the dialog box, select "Create from file," then click "Browse" to find and select your Word document.

Choosing "Create from file" allows you to insert the document as is, without any need to modify it first. Once you’ve found the file, select it and click "OK."

Step 5: Decide whether to link to the Word document

You have the option to link to the Word document. If you choose this, any changes made to the Word file will update in PowerPoint.

Linking to the Word document can be handy if you’re working on a document that’s frequently updated. However, if the file is final, you might not want to link it.

Step 6: Click "OK" to insert the Word document into your slide

After making your choice about linking, click "OK," and your Word document will be inserted into your PowerPoint slide.

And just like that, your document is now a part of your PowerPoint presentation! You can resize and move the object around on your slide to fit your layout.

After completing these steps, your Word document will be successfully inserted into your PowerPoint presentation. You can now manipulate the document within your slide, zoom in on specific sections, or scroll through the pages.

Tips for Inserting a Word Document into PowerPoint

• Make sure your Word document is finalized before inserting it to avoid unnecessary edits in PowerPoint.
• If you link the Word document, remember that any changes made to the original file will reflect in the presentation.
• Keep your Word document short and concise; lengthy documents can be overwhelming in a presentation.
• Consider breaking up the document into sections and inserting them on different slides for clarity.
• Use the "Format Object" options in PowerPoint to enhance the inserted document’s appearance with borders or effects.

Frequently Asked Questions

Can i edit the word document once it’s inserted into powerpoint.

No, you can’t directly edit the Word document in PowerPoint. You’ll need to edit the original Word file and then re-insert or update the link in PowerPoint.

Will the formatting from the Word document transfer over to PowerPoint?

Yes, most formatting will transfer over, but some complex elements may not appear exactly as they do in Word.

What if I only want to insert part of the Word document?

You can either edit the Word document before inserting it or take a screenshot of the part you want and insert it as an image.

Can I insert a Word document into PowerPoint on a Mac?

Yes, the process is similar on a Mac. You’ll use the "Insert" tab and the "Object" option to insert the Word document.

Is it possible to insert a Word document into an existing text box in PowerPoint?

No, you cannot insert a Word document into an existing text box. The document is inserted as an object that can be resized and moved, but not within a text box.

• Open your PowerPoint presentation
• Click on the "Insert" tab
• Select "Object" in the "Text" group
• Choose "Create from file" and browse for your Word document
• Decide whether to link to the Word document
• Click "OK" to insert the Word document into your slide

Inserting a Word document into PowerPoint is a seamless way to enhance your presentation without the hassle of manually copying text. It’s a straightforward process that can save you time and keep your slides looking professional and uniform. Whether you’re presenting in a classroom, a boardroom, or at a conference, the ability to incorporate a Word document directly into your PowerPoint slides is an invaluable skill.

Remember, once inserted, treat the document as you would any other element in PowerPoint. Resize it, position it, and make sure it complements your presentation’s overall flow. And don’t forget, if you link the document, any updates you make in Word will automatically reflect in PowerPoint, keeping your content fresh and up-to-date.

Now that you know how to insert a word document into PowerPoint, start integrating your reports, essays, and other documents into your presentations to create a more dynamic and informative experience for your audience. Happy presenting!

Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.

His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.

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How to present a Word Document Online

Present a word document online, present a word document online in microsoft 365, how do i present a word document, is there a present mode in word, hemants@twc.

How to Make a Word Presentation: A Step-by-Step Guide

In today’s digital world, presentations have become a fundamental tool for sharing information effectively. when it comes to making impactful presentations, microsoft word offers a user-friendly and versatile solution. in this step-by-step guide, we will walk you through the process of creating a word presentation that captivates your audience. let’s dive in.

Step 1: Planning your Presentation

Before diving into the creation process, it’s crucial to plan your presentation carefully. Consider your audience, the key message you want to convey, and the overall structure of your presentation.

• Create an outline of your presentation, including main points and subtopics;
• Gather and organize your content, such as text, images, and graphs;
• Define the visual style or theme you want to apply;
• Set a timeline and allocate time for researching, creating, and rehearsing your presentation.

Step 2: Open Microsoft Word and Select a Template

Once you have a clear plan in mind, open Microsoft Word on your computer and follow these steps:

• Click on the “File” tab, located in the top left corner;
• Select “New” from the dropdown menu;
• Choose a presentation template that suits your topic and preferences. You can browse through the available templates or search for a specific one using the search bar.

Step 3: Customize the Layout and Design

After selecting a template, it’s time to customize it according to your needs. Word provides various tools to modify the layout, design, and overall appearance of your presentation.

• Click on the placeholders to replace the default text with your own content;
• Modify the font, size, and color of the text to create visual interest;
• Insert or delete additional slides as required;
• Add images, charts, or other visual elements to enhance your message;
• Experiment with different layouts and design options until you achieve the desired look.

Step 4: Polish Your Presentation

Once you’ve customized the layout and design, it’s essential to review and polish your presentation to ensure its coherence and professionalism.

• Review the content for grammar and spelling errors;
• Check the overall flow and logical sequence of information;
• Ensure consistency in the use of fonts, colors, and styles;
• Practice your presentation to identify any areas that need improvement or clarification;
• Edit and refine your slides until you are satisfied with the final result.

Step 5: Save and Share Your Presentation

After perfecting your presentation, it’s time to save it and share it with your audience. Follow these simple steps:

• Click on the “File” tab;
• Select “Save As” from the dropdown menu;
• Choose a location on your computer to save the presentation;
• Enter a descriptive file name and select the desired file format (e.g., .pptx or .pdf);
• Click “Save” to store your presentation.

Creating a Word presentation doesn’t have to be a daunting task. By following this step-by-step guide, you can craft a visually appealing and impactful presentation using Microsoft Word. Remember, careful planning, customization, and diligent polishing are key to creating a successful presentation. Now go ahead and impress your audience with your newfound skills!

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How to Insert Word Documents into PowerPoint Quickly and Easily (+Video)

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Most Microsoft Office apps play nicely together. Word and PowerPoint are no exception! You can quickly insert Word document into PowerPoint slides. It’s a great way to insert files in PPT for your presentation audience to review.

In this tutorial, you’ll learn how to insert a document into PowerPoint. We’ll take a Microsoft Word file and add it to a PowerPoint presentation. It’s a great example of how Microsoft Office apps work well together, to help you work more efficiently.

We also have a helpful complement to this tutorial. Download our FREE eBook:  The Complete Guide to Making Great Presentations .  Grab it now before you read on.

How to Insert Word Documents Into PowerPoint Quickly (Quickstart Video)

In this tutorial we use the Simphony template . You can find more great PPT presentation templates on Envato Elements in our Ultimate Guide to the Best Microsoft PowerPoint Templates .

To learn more, read the tutorial below.

Jump to content in this section:

• Find the Insert > Object Menu
• Insert Word Document Into PowerPoint
• Place on Your Slide

How to Insert a Word Doc in PPT

Ready to learn how to insert a Word doc in PowerPoint? We've got you covered with a written set of instructions.

Let’s work through how to insert document in PowerPoint presentations from Microsoft Word. It’s an easy process that you’ll find yourself using often. Learning how to insert document in PowerPoint files helps you add more content.

For this quick tutorial, we’ll work with the beautiful Simphony Presentation Template  from Envato Elements. It’s a stunning design that you can use to learn how to insert a file into PPT from Microsoft Word.

1. Find the Insert > Object Menu

Ready to learn how to insert a document in PowerPoint with ease? It’s time to get started! With the Simphony template open, navigate to a slide where you want to insert files in PPT. This template is compatible with our insert files in PPT steps.

Once you’re there, find PowerPoint’s ribbon. The ribbon is the series of menu bars across the top of the screen. You’ll see these labeled Home, Insert, Draw, Design , and more. In this case, find Insert and click on it. 

The Insert tab opens, with an array of options displayed. They’re grouped into several distinct categories. Among these is the Text group. Find it, then choose Object . 

2. Insert Word Document Into PowerPoint

When you click the Object button, you’ll see the menu that lets you insert file into PPT. It’s the Insert Object menu, and with it you can see how to insert a file into PPT. 

On the left, locate the Create from file bubble. Click it. This feature lets you navigate to a file that you've got stored on your computer. Then, use it to watch how to insert a Word doc in PowerPoint.

Now, click Browse . A file explorer window opens. On it, browse to a Word document that you've got stored on your computer. When you find it, click to select it. Then, choose OK .   This is the key step as you learn how insert a Word doc in PowerPoint.

3. Place on Your Slide

You’re ready to insert file into PPT from your Word document! It’s a good idea to show the document’s icon right on the slide. This way, your audience knows that you've got a file ready to share. 

To do this, click the Display as icon check box on the Insert Object menu. If you don’t check this, you’ll see the contents of your Word document appear right on the slide.

This can be a useful option, but it’s often better to show an icon rather than the full file. Finally, click OK.

That’s it! You’ve just learned how to insert a Word document into PowerPoint. You’ll see a small Word thumbnail appear on your slide. Click and drag to move it around the slide. Pick a convenient spot, and you’re all set! Readers of your slides can now click and explore the document that you’ve attached.

Learn More About Microsoft PowerPoint with Envato Tuts+

You just learned how to insert a Word doc in PowerPoint. It's a crucial skill to bring together the best of two files. When you insert files in PPT, your viewer can jump between documents easily.

Learn more in our PowerPoint tutorials and quick video tutorials on Envato Tuts+. We've got an assortment of PowerPoint material to help you work better with images in your presentations:

Find More Templates (For Great PowerPoint Presentations in 2024)

Thinking of how to insert a document into PowerPoint, remember premium templates. They’re your best friend in 2024! Use them to unlock design inspiration and save time. 

It can be hard to choose a great PowerPoint template. That’s because there are so many options! To help you decide, we’ve collected some of the very best Envato Elements PowerPoint templates. Explore these collections today to find your new favorite template:

Make Great Presentations ( Free PDF eBook Download )

We also have the perfect complement to this tutorial, which walks you through the complete presentation process. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully.

Download our new eBook:  The Complete Guide to Making Great Presentations . It's available for free with a subscription to the Tuts+ Business Newsletter.

The Top Source for the Best PowerPoint PPT Templates (With Unlimited Downloads)

Envato Elements is the ultimate source for the very best premium PowerPoint templates. With thousands to pick from , finding the perfect one is truly a breeze. 

The Elements offer is powerful: unlimited downloads. For a flat monthly rate, download and use as many premium PowerPoint templates as you want! Use these to insert files in PPT from Word and other Microsoft Office apps. They help you share your content in style.

And that’s not all. As an Elements subscriber, you’ll enjoy unlimited access to over 15 million digital assets. These include:

• stock photos

Combine them with your favorite PPT templates to create unforgettable presentations.

Embrace the premium templates from Envato Elements and enjoy:

• Sleek, modern designs. These elegant layouts can’t be found for free online. They’re hand-crafted by creative experts with you in mind.
• Inspiring features. Can’t decide how best to share your content with your audience? Just fill in the blanks in an Elements template! You’ll find new ways to present on every slide.
• Easy-to-use layouts. Not a presentation design expert? You don’t have to be! Templates from Elements are intuitive and simple to work with. Plus, many include helpful tutorial guides in the download.

As you can see, if you want to insert files in PPT, Elements templates are your best friend. Join today  and get to work downloading cool new designs for all of your presentation needs. 

Insert Files in PPT Today - Quickly and Easily!

In a few steps, you’ve just learned how to insert a document into PowerPoint. Consider the possibilities. Now, you can share detailed documents with your presentation audience. But you don’t have to tie up valuable slide space or interrupt the flow of your presentation! 

Instead, you can seamlessly attach documents for your viewers to read - all on their own schedule. Do it with a premium Envato Elements PowerPoint template  to create incredible slide decks that audiences will love. 

So, what are you waiting for? Put your new skills to work now. Insert file into PPT and watch as audiences learn more and benefit from the full scope of your creative content. 

View Word Documents in Full-Screen Mode

We'll show you the quickest ways to access it

Full screen mode used to exist in the really old versions of Microsoft Word. It allowed you to use up the entire screen of your computer to view your documents. However, in the newer versions of Word, the feature is missing and you won’t find the option to make Word full screen. 

The question is, has the option really been removed and is there really no way to make Word go full screen on your computer? 

Luckily, there’s still a way. Even though the option has been removed from the Word interface, the feature somehow still seems to exist and lets you use the old full-screen layout of Word. Since it’s hidden from the main options, you’re going to have to find a way to enable it and add it to a menu from where you can easily access it.

There are actually multiple ways to activate full-screen mode in newer versions of Microsoft Word.

Use a Keyboard Shortcut To View Word Full Screen

One of the quickest and easiest ways to make your latest version of Word go full screen is to use a keyboard shortcut. Although the option has been removed from the interface, the keyboard shortcut for it continues to work and does the exact task it’s supposed to do.

While you’re viewing a document in the normal mode and you want to make it full-screen, simply press the Alt + V keys at the same time on your keyboard. Then immediately press the U button on your keyboard and your document takes up your entire screen.

When you want to return to the normal mode, press the Esc key and you’ll be back to where you were.

Enable Word Full Screen From The Quick Access Toolbar

You may have noticed that there’s a small toolbar at the very top of your Word screen. It’s called the Quick Access toolbar, and as the name suggests, it lets you quickly access some of Word’s features on your machine.

You can actually use the toolbar to make Word full screen. There’s a command that you can add to the toolbar which then when clicked, opens your document in full-screen mode.

• Click on the small down-arrow icon in the Quick Access toolbar and a menu will open on your screen. Select the option that says More Commands from this newly opened menu.

• The following screen lists the commands you can add to the toolbar but it doesn’t show all the commands by default. To make it show all available commands, select All Commands from the Choose commands from the dropdown menu.

• When all the commands are shown on your screen, look for the command that says Toggle Full Screen View . Click on it to select it and then click on the Add button to add the command to your toolbar.

• When it’s added to your toolbar, you’ll see it in the right-hand side commands list. Click on the OK button at the bottom to save your changes.

• You’ll now find a new icon appearing in your Quick Access toolbar. Click on the icon and it’ll open your current document in full-screen mode.

• When you want to exit full-screen, just press Esc on your keyboard.

The icon for full-screen mode will continue to be there in your toolbar for all of your documents. If you ever want to remove it, you can do so by opening the pane you used to add the command, selecting the command in the right-hand side pane, and clicking Remove .

Make Word Full Screen Using The Read Mode

The Word full screen reading view may not be exactly a full-screen solution for your documents but it does the job to some extent. It hides many of your formatting toolbars and other items from your screen letting you focus on the document on your screen.

You are going to see some of the options at the top, though, which can’t be removed in this mode.

To access the read mode in MS Word, click on the View menu while your document is open and select the Read Mode option.

To switch back to the normal mode, press the Esc key on your keyboard. You’ll be back to the normal editing screen with all the toolbars on it.

Create a Customizable Keyboard Shortcut For Word Full Screen Mode

If you don’t want to use the default keyboard shortcut for Word full screen mode and you’d rather create your own, you can do so by using Macro in Word.

A Macro is a set of actions that are performed when you trigger the macro. You don’t really need to know much about it to be able to create a full-screen shortcut for Word, though.

• Open your document in MS Word, click on the View tab at the top, click on the down-arrow icon under Macros , and select Record Macro .

• Enter any value in the Macro name field. Then click on Keyboard in the Assign macro to section so you can assign a keyboard shortcut to your macro.

• Once you click on Keyboard, you’ll see a new dialog box on your screen. Put your cursor in the Press new shortcut key field and press the keyboard shortcut that you want to assign to the full-screen mode. Click on Assign followed by Close to save your changes.

• Press Alt + V on your keyboard. Then click on the down-arrow icon in the Macros option in your toolbar and select Stop Recording .

• Click on the Macros down-arrow again and select View Macros .

• Choose your macro in the list and click the Edit button.

• Make sure your macro only contains the following code. You can copy and paste the following code in your macro if you want. Hit Ctrl + S to save changes.

From now on, whenever you press your custom keyboard shortcut in Word, it’ll launch your document in full-screen mode.

Mahesh has been obsessed with technology since he got his first gadget a decade or so ago. Over the last few years, he's written a number of tech articles on various online publications including but not limited to MakeTechEasier and Android AppStorm. Read Mahesh's Full Bio

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Tutorial to Creating a Slideshow on Microsoft Word

Slideshow is an efficient way to show your ideas and presentations; however, some people asked that if they can make a slideshow on Microsoft Word.

Generally speaking, Word is used to process text and create document. As time goes by, Microsoft has introduced lots of features into Word. That makes it becoming a versatile tool.

In brief, Word has the capacity to make slideshows, though the procedure is a bit complicated.

In this tutorial, we are going to show you the workflow and simplify the procedure to make slideshow on Microsoft Word.

Make Slideshow on Microsft Word

Part 1: Why is iTunes so slow?

When making a slideshow, you have to create an outline first. It is the text content telling the story or structure of your presentation.

Step 1 Open the Word application, go to File -> New and select Blank Document to create a new document.

Step 2 Type in the content of your slideshow on separate lines, like the title of each chapter and page.

Step 3 Locate the top ribbon and go to the Home tab, click the dialog launcher in the Styles area. That will expand the Styles panel.

Step 4 Highlight a title and choose the Heading 1 style. Repeat it on other titles. Next, select a subtitle and choose the Heading 2 style. Then use the style on other subtitles. Apply the corresponding Heading styles on other subsequent levels of titles.

Step 5 Moreover, you can add some remarks in each title. For instance, if you want to use a picture to explain the title, you can write it down or add the filename of the picture under the title.

Step 6 Finally, go to the File menu and click the Save As option. Drop a name for the outline and select the destination folder. Once hit the Save button, the outline will be stored to your hard drive.

Note: The procedure of making Microsoft slideshow outline on Mac is much similar to what you do on Windows. The only difference is the output format. On Mac platform, you need to select RTF from the File Format option on the Save As dialog, if you want to use the outline in PowerPoint for Mac.

Part 2: Make a slideshow on Word

A slideshow is a combination of text, photos, graphs, charts, and other contents. After making an outline, you can feel free to add these contents into your slideshow in Microsoft Word.

Here, we only take making a slideshow on Windows Microsoft Word as the example. For Mac, the process is similar. Or you can use the built-in slideshow maker on Mac, iMovie, to create your own slideshow here.

Step 1 Open your outline in the Word program, go to the View tab on top ribbon and select Outline to switch to the Outline view.

Step 2 Place your cursor under the first title and enter the words. To insert a picture or a graph, go to the Insert tab and select the Insert Picture from File icon, locate the picture and open it in the slideshow. If you want to add a table under the title, use Word's Table feature.

Step 3 Besides, Microsoft Word provides some useful features to make a slideshow, like the Insert Chart feature in the Insert tab, and you can add Clip Art to decorate your presentation.

Step 4 Add contents to other titles of your slideshow in Microsoft Word. If you are making a slideshow on Microsoft Word 2007/2010, you cannot add videos into your presentation. For Word 2013 or later, click the Online Video option and you will be presented three options on the Insert Video dialog.

Step 5 Next, open the File menu and select Options to open the Options window. Hit the Quick Access Toolbar, select All Commands under the Choose Commands From menu and choose Send to Microsoft PowerPoint. Hit the OK button and then send the slideshow to PowerPoint.

Besides making a slideshow on word, you can also read this post to make professional slideshow in PDF format .

Part 3: Microsoft Word slideshow maker alternative - Slideshow Creator

If you are looking for a professional slideshow maker, Aiseesoft Slideshow Creator ( https://www.aiseesoft.com/slideshow-maker.html ) is a good option. Its main features include:

1. Create a slideshow on computer with oceans of templates and themes.

2. Use music, photos, and videos in your slideshow easily.

3. Offer extensive photo editing tools.

4. Preview slideshows with the built-in player.

5. Export your slideshow in MP4, AVI, or targeting devices.

How to make a slideshow without Microsoft Word

Step 1 Add videos and photos in your slideshow

Install Slideshow Creator on your computer and start it. Hit the Add icon and import the photos and videos that you want to use. Then you can edit the media file with the Slideshow Creator.

Step 2 Select your favorite theme

Go to the Theme tab, select a proper theme from the database based on the style of your slideshow to add theme . Next, click the Background Music button at bottom of the window and set the background music with your favorite song. Plus, the application offers plentiful transitions and filters to polish your slideshow.

Step 3 Export the slideshow quickly

Finally, press the Export button, and then select the output format and resolution, drop the name and select a folder to save it. Click the Convert button to complete it.

Here's the video about making slideshows for you. Click it to check.

You may need: How to Make Slideshow with iPhoto

It is true that you can make a slideshow on Microsoft Word 2007/2010/2013 and later. If you only have Word on your desktop, follow our guides above to make presentations at any time. In addition, we also shared a professional tool, Aiseesoft Slideshow Creator. It is an easy way to make slideshow with multimedia contents.

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On a Windows computer, you can use the Aiseesoft Slideshow Maker to make a slideshow first, then burn it to a DVD disc via Aiseesoft DVD Creator. And for Mac users, you can create a slideshow on Mac via the built-in slideshow feature and burn it to a DVD disc via DVD Creator.

How to create a slideshow with music? 4 ways here shows you to make a picture/video slideshow with music on Windows/Mac/online with Slideshow Creator, PowerPoint, iPhoto and Adobe Spark.

This is the review of top 12 free slideshow maker. Go through the list to pick up the best one to make the photo slideshow on Windows, Mac, online, iPhone/iPad and Android phone easily.

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Microsoft: Now you can turn a Word doc into a visual PowerPoint presentation

Microsoft is rolling out a new feature called Transform that lets users of Word on the web turn a text-based document into a PowerPoint presentation with a design theme.

The new Transform command can be found in Word online under the menu options File > Transform > Transform to PowerPoint presentation. Users need to open a Word document to convert the file into a PowerPoint presentation. 

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After selecting Transform, Word users need to select a design theme for the presentation and then review the outcome in PowerPoint for the web. The new PowerPoint slides will be stored in the OneDrive folder of the user. 

SEE: Office 365: A guide for tech and business leaders (free PDF) (TechRepublic)

The Transform feature is currently only available to users in the Office Insiders program and it does come with a number of limitations. However, once complete, it promises to use Microsoft's AI to create a Powerpoint presentation based on all the summarized sections of the document with imagery, icons, videos, themes, and fonts.

Microsoft recommends Office users test the feature by opening a Word document that is mostly text and then view what its AI suggests to create for a visual presentation after clicking on Transform. 

Transform is currently only available in English and does not work in Internet Explorer or Apple's Safari browser. Presumably that means it does work in Firefox, Chrome, and Microsoft's Chromium-based Edge browser. 

"We only support text content for the transformation to presentation, other media content support is not currently available. You can add your own media to the presentation after you have transformed your Word document," explained Mohit Anand, a program manager on the PowerPoint team. 

While it is just for Insiders now, Anand says it will be rolling it out to all web users shortly.

SEE: Windows 10's open-source PowerToys: Video meeting mute tool hit by pandemic, says Microsoft

Unfortunately, Microsoft hasn't provided a demonstration of how the feature transforms a text-heavy Word document into a PowerPoint presentation with AI-selected digital assets.

Researcher at Microsoft-funded OpenAI in January released Dall-e , a neural network that can generate a variety of images from text-based descriptions.   

Microsoft has been putting AI to more use in PowerPoint slides over the years. In 2019, it updated the PowerPoint Designer feature-set to provide users with suggestions for they can build slides around a photo, improve the readability of text, and adding icons to presentations.  

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Home Blog PowerPoint Tutorials How to Insert a Word Document into PowerPoint

How to Insert a Word Document into PowerPoint

Many people require making presentations to summarize lengthy documents. In such a case, copying text to create slides can be quite laborious. To save time, one can insert a Word document into PowerPoint to make generating new presentations easier or share a file within a presentation deck with a user.

There are three different ways by which you can insert a Word doc in PowerPoint. It can be exported as a presentation, the outline for the file can be imported to build upon the basic structure of the document, or the entire document can be inserted as an object.

Export Word to PowerPoint

To export a Microsoft Word document as a presentation deck, you will require opening it in Word for the web, a.k.a. Word Online. To export a document, open it in Word for the web, and go to File > Export > Export to PowerPoint Presentation .

In the next step, select a theme for the exported document, or you can open it as a blank presentation.

The file’s content will be summarized in the form of PowerPoint slides and exported to the selected theme.

Once the document is ready, click Open Presentation to launch your Word document as a PowerPoint slide deck.

To further design your slides, you can use PowerPoint Designer for suggestions, including themes and images that might suit your presentation.

Below is an example of a Word document exported to PowerPoint as a presentation deck.

Import Outline from a Word Document

Sometimes, it’s not the several pages of text but the outline needed to start creating a presentation . To import the outline from a Word file, you will require the headings to be present hierarchically (e.g., H1, H2, and H3).  

To import the outline, go to the Home tab and select New Slide > Slides from Outline .

Select the document you wish to use for importing the outline and click Insert .

This will import the document headings as an outline in PowerPoint.

Insert Word Document as an Object

When sharing a presentation via email, inserting documents as objects can enable the end user to open them instantly.  To do this, go to Insert > Object .

In the dialog box that opens up, go to Create from File , browse and select your document. You can either insert the document as a link or as an icon in the presentation slide.

Word File as a link in PowerPoint

The below image shows a Word document inserted in PowerPoint as a link. In this case, a thumbnail image is automatically generated.

Word File as an Icon in PowerPoint

The below image shows a Word document inserted in PowerPoint as an icon.

Regardless of whether you insert a Word document as a link or icon, once the link or Word icon is clicked, the document will open up.

Third-Party Conversion Tools

Word to powerpoint converters.

You can use online converters that can directly convert Word to PPT, such as Convertio, Online2PDF, Online-Convert, etc.

Using Adobe Acrobat to Convert Word to PPT

You can also use third-party conversion tools to convert Word documents to PowerPoint. Many tools, such as Adobe Acrobat or Wondershare PDFelement, require converting the document to PDF from Word before converting it to PowerPoint.

Inserting a Word document into PowerPoint can save time when creating presentations, especially for summarizing lengthy documents. It lets you easily share detailed information within a presentation deck and maintain the document’s structure and content.

Yes, you must use Word Online (Word for the web) to export a document directly to PowerPoint.

Inserting a Word document as a link or an icon allows users to quickly access the full document by clicking on the link or icon. This method is useful for sharing detailed documents within a presentation without cluttering the slides.

Yes, if you insert the Word document as an object, you can double-click the link or icon to open and edit the document. Changes made will be reflected when the document is reopened from PowerPoint.

When inserting a Word document into PowerPoint, consider the format and structure of the document. Ensure that headings and sections are clearly defined to smooth the import process. Additionally, be mindful of the file size and content layout to maintain readability and performance.

To ensure formatting is preserved: – Use consistent styles and headings in your Word document. – Choose appropriate export or conversion options that retain the document’s structure. – Review and adjust the PowerPoint slides after importing to ensure the layout meets your needs.

Yes, after importing a Word document into PowerPoint, you can customize its appearance using PowerPoint’s design tools. You can apply themes, adjust layouts, and use PowerPoint Designer for additional design suggestions.

Word documents often contain information that is required to create presentations. Whether you wish to create a version of the document as a PowerPoint presentation, generate an outline from it, or simply insert it in a slide, the steps mentioned above can help you insert Word into PowerPoint to match your needs. If you don’t have Word installed on your computer or a Microsoft account to use the online version of Word, you can use third-party conversion tools to convert Word to PowerPoint.

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Feb 23, 2021

Export Word documents into PowerPoint presentations

Mohit Anand

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Hi, Office Insiders, my name is Mohit Anand, and I’m a Program Manager on the PowerPoint team. I’m glad to share that a new scenario  is now available in Word for the web .  You can now export  Word document s   in to PowerPoint presentation s .  

Word document s  to PowerPoint presentation s  

Have you  ever  wished you could easily export an existing  Word document into a great PowerPoint presentation?  If so, the wait is over!   

When you use the Export command, it creates a  presentation  based on   all   the summarized sections of the document.  It also  adds   imagery, icons, videos, themes, and fonts  using  AI.  

How it works  

To turn your Word document into a PowerPoint presentation:  

• Open any document  you want to convert into a presentation  in Word for  the  web.  
• Click  File   >   Export > Export to PowerPoint presentation .  
• When  prompted ,  choose a design theme for your presentation.  
• Click  Open presentation  to  re view  the results  in PowerPoint for  the   w eb.  
• The presentation  w ill  be  created  in the OneDrive  root folder  of the user who used this option.  

Scenarios to try  

• Open a Word document and explore the available PowerPoint themes.  
• Open a Word document that is mostly text and see  which AI-backed assets are  added  by clicking on  Export .  

Known Issues  

• This feature is currently only available in English.  
• It is not available in the Internet Explorer  and Safari  browser.  
• We only support text content for the transformation to presentation, other media content support is not  currently  available.   You can add your own media to the presentation after  you have  exported  your Word document.  

Availability   

Export  your document to  PowerPoint presentation is rolling out to  all Word for the web users shortly .    

Features are released over some time to ensure that things are working smoothly.  Therefore, we highlight features that you may not have because they’re slowly releasing to larger numbers of Insiders. Additionally, sometimes we remove elements to further improve them based on your feedback. Though this is rare, we also reserve the option to pull a feature entirely out of the product, even if you, as Insiders, have had the opportunity to try them.  

Feedback  

If you have any feedback or suggestions, you can submit them by clicking  Help > Feedback.        

Learn more about what  other information you should include in your feedback  to ensure it’s actionable and reaches the right people.  

We’re excited to hear from you! Sign up for the  Office Insider newsletter , and you’ll get the latest information about Insider features in your inbox once a month.

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How to use Microsoft Word: a tutorial for beginners

If you’re completely new to Microsoft Word, you’re probably wondering where to begin. You’ve come to the right place because we’ll get you started. From what you see in the Word window to how to save a document, this Word Tutorial for Beginners is for you.

How to create a new document

How to name and save document files, how to use autosave, get to know the interface, how to use the tabs and ribbon.

Note : The information in this tutorial applies to Microsoft Word for 365 on Windows. While you may see varying terms, tool locations, or available options, most Word versions have the same basic features. Once you have whatever version you’re using downloaded and installed , you can jump right in.

When you open Microsoft Word, you can create a new empty document or use a built-in template . To best get familiar with the application and the features we explain here, select a Blank document on the Home screen and follow along!

One of the most important things to learn about using Microsoft Word is naming and saving your documents. There’s nothing worse than putting hours of work into a document, only to find out you didn’t save it before closing it .

A good habit to start is to name and save the document as soon as you begin. You can then continually save it with the same name as you work on it. Another option is to use AutoSave, which is available to Microsoft 365 subscribers.

• To name and save a new document, go to the File tab and select Save .
• Choose a location to save the file and enter a name for it. By default, Word saves your document as a DOCX file format that is specific to Word. (Older versions of Word use the default DOC format.) Optionally, you can pick a different format below the file name if necessary
• Select Save .

As you work on your document, you can use the Save button in the Quick Access Toolbar at any point. Alternatively, select File > Save . This ensures you won’t lose your work.

To use AutoSave, you must subscribe to Microsoft 365. With this feature, the document saves occasionally and automatically as you work on it, which is convenient. It’s important to note that the file must be saved to OneDrive not locally on your device.

• To enable the feature, turn on the AutoSave toggle in the title bar.
• Select the OneDrive account if you have more than one.
• Enter a name for the file and choose OK .

You’ll then see the AutoSave toggle enabled as you work on your document.

The next important aspect to learn about Microsoft Word is what you see in the application’s window.

Title bar : This is the bar at the very top of the window. It contains the Quick Access Toolbar on the left, which holds handy buttons like Save and Undo, the document name, the Search feature, and buttons to control the window.

Tabs : Below the title bar is the tab row. You’ll see tabs for Home, Insert, Draw, Design, Layout, and more. You open the tab you need to perform a task using the tools on the ribbon.

One exception is the File tab on the far left, which doesn’t have a ribbon. Instead, you’ll see a navigation on the left side that allows you to save, print, export, close, and access the settings. You can also use the right side on the File tab to create new documents and open recent ones.

Ribbon : Below the tab row is the ribbon that holds buttons and menus. When you open a tab, you’ll see tools in the ribbon for that particular tab. For instance, if you want to change your document’s appearance, you’d go to the Design tab and see tools for themes, formatting, colors, and page color.

Status bar : This is the bar at the bottom of the window. You can customize this area to show commonly needed details like page number, indicators like caps lock, and options for zoom. Right-click the Status bar to add or remove items.

The center of the Word window is the document workspace where you can simply begin typing to create an essay, article, report, résumé, and similar.

As mentioned above, the ribbon holds buttons and menus that allow you perform actions. The ribbon is divided into sections, or groups, to help you find the tool you need.

The ribbon tools adjust depending on which tab you select. So, when you open each tab, you’ll see a different set of tools. Additionally, when you open a tab, it’s selected and you’ll see it underlined

Because there are many tools on the ribbon for each tab, here are just some of the most commonly used tabs and options.

The Home tab’s ribbon contains the most basic actions you’d perform when creating a document. You have the Clipboard group to copy, cut, and paste; the Font group for style, size, bold, italics, and color; the Paragraph group for alignment, lists, spacing, and indents ; and the Styles group with preformatted options such as titles, subtitles, headings, quotes, and emphasis.

You can also enable dictation, shop for add-ins, and open the Word Editor.

The Insert tab is where you go when you want to insert items aside from text in your document. You have the Illustrations group for pictures, shapes, icons, and charts; the Media group for video and audio; and the Header & Footer group for adding these document items.

You’ll also see tools to add a table, hyperlink, comment, WordArt, equations, and symbols.

The Draw tab lets you use pens, markers, and highlighters to draw on your document . You can also format the background, convert ink to a shape or math, and use the stencil.

The Design tab gives you ways to change the appearance or style of your document. You can select from Themes, which provide colors and fonts, and Document Formatting, which provides structure with titles and headings.

You also have Page Background tools for adding a watermark , changing the background color, and applying page borders.

The Layout tab lets you change the structure of a document. You have the Page Setup group to adjust the margins, orientation, size, columns, and breaks; the Paragraph group for indent and spacing settings ; and the Arrange group for wrapping text, aligning objects, and moving items forward or backward.

References tab

The References tab is where you go to add a table of contents , citations, a bibliography, captions, footnotes , and a table of figures. You can also use the Researcher tool and mark entries for things like an index and table of authorities.

Mailings tab

The Mailings tab provides tools for setting up a mail merge in Word . You can create letters, emails, labels, envelopes, and a directory. All tools on this tab are for mail merge.

The Review tab contains tools for spelling and grammar checking, accessibility checking, translating, and language. You’ll also use this tab if you collaborate with others on the document and want to track the changes everyone makes.

The View tab allows you to switch from Print Layout to Web Layout to Outline or Draft view. You can also show or hide tools like the ruler and gridlines, zoom in and out, display multiple pages at once, and arrange Word windows if you have more than one open.

Temporary tabs

While you’ll always see the above tabs in Word by default, you may also see a few temporary tabs display. These tabs appear when you select (click) an item in your document and disappear when you deselect the item.

For example, if you insert a shape, you’ll see the Shape Format tab display, or if you insert an image, you’ll see the Picture Format tab display.

Each temporary tab provides you with ribbon tools specific to the item. Here, you can see we selected a shape that we inserted and the Shape Format tab displays on the right of the tab row. Tools on the ribbon allow us to format the shape and text inside it, as well arrange and resize the shape.

Now that you have the basics for using Microsoft Word, be sure to explore the tabs and tools to see how they can help you create fantastic documents. When you’re ready to move on, check out our other Word articles like things you didn’t know you could do in Word , along with tricks that can boost your Word workflow .

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PowerPoint, click and open external file during presentation

is it possible? During presentation on some slide I click on some part of the slide and then the OS opens some external file with its associated program.

• microsoft-powerpoint

• What sort of file? –  ChrisF Commented Jan 16, 2010 at 17:18
• it is whatever kind of file. i.e., PDF, etc. I am using mac office 2008 and it should work with "inser hyperlink" but it does not! –  asdf Commented Jan 16, 2010 at 17:27
• 1 for solving the problem one has to put the linked files on the same folder than the presentation file. otherwise one gets problems –  asdf Commented Jan 16, 2010 at 17:45
• Yeah ideally one could embed the file in the ppt but this does not seem to be possible. –  Timmmm Commented Oct 18, 2013 at 13:29

2 Answers 2

Just right-click on an object (image, text, etc.), select "Hyperlink..." and then select the file you want opened. Note that clicking the object only works in presentation mode.

At least in PowerPoint 2013 you cloud use following technique:

edit: Sorry, I thought this was about opening embedded file.

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How-To Geek

6 ways to improve your microsoft word formatting.

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Microsoft office on macos is vulnerable to attack, if your pc won't run windows 11, here are 5 great linux operating systems to try instead, quick links, spacing after (instead of pressing enter twice), multilevel lists (instead of manual numbering), page breaks (instead of pressing enter repeatedly), automatic table of contents (instead of typing them manually), image captions (instead of adding text under images), use preset table formatting (instead of formatting them manually).

Being an academic proofreader and former legal document production specialist, it has become evident over the years that many people adopt habits when formatting their Microsoft Word documents that make them structurally insecure, less adaptable, and out of line with what Word is built to do.

In this guide, I'll offer alternatives to some habitual formatting processes, ultimately saving you time and making your document look the part.

Many of the screenshots below contain non-printing characters , such as º, •, and ¶. These are useful for seeing where you have pressed Enter, the Spacebar, or Tab, and also show you other pagination controls. You can turn these on and off by clicking the Show/Hide ("¶") icon in the Home tab on the ribbon.

It's tempting to press Enter twice after the end of a paragraph to create a white space between the sections of text, especially if only pressing it once makes it difficult to see where one paragraph ends and the next one begins.

However, pressing Enter twice can lead to issues down the line. For example, if you do this at the end of a page, the first line of the next page might not be aligned to the edge of the upper margin, meaning your text begins in different places on each page. Also, if you increase your document's font size, this double-space will become too large and look untidy.

Instead, use Microsoft Word's paragraph settings to force the program to create that space for you. Click the icon in the bottom-right corner of the Paragraph group in the Home tab to launch the Paragraph dialog box.

Then, in the Indents And Spacing tab, change the Spacing Before to "0 pt," and the Spacing After to the same size as the font you are using (in our case, size 12, so "12 pt"), before clicking "OK."

You will then see a space appear after the paragraph, even though you only pressed Enter once.

Instead of formatting each paragraph's settings individually, set them all to the same Style and then amend the Style's settings.

There may be occasions when you need to have a numbered list with several levels, such as when writing your academic paper, a work contract, or a set of terms and conditions. In this example, we have typed the numbers manually.

However, if you have to go back and add another section or level later on, you'll need to update all the numbers you typed manually that fall after that addition. In a lengthy document with lots of headings and numbers, this would take time and is sure to result in error.

Instead, you should use Word's built-in multilevel list creator . Place your cursor in the first paragraph you want to number, and click the Multilevel List icon in the Paragraph tab on the ribbon.

You can then click to select one of the preset multilevel list options displayed in the drop-down.

If you click one of the options with Headings included, the levels will work automatically with the Heading Styles you have chosen.

Otherwise, to change the level of one of your paragraphs, after assigning the paragraph to be included within that multilevel list by clicking on the paragraph and selecting the same option as earlier, click the Multilevel List icon again, hover over "Change List Level," and choose the appropriate option.

If the default multilevel list options do not align with what you need in your document, click "Define New Multilevel List" in the Multilevel List drop-down.

As with pressing Enter twice to create a gap between paragraphs, pressing Enter repeatedly to start a new page can lead to issues down the line if you add more content to earlier parts of your document or change the font size.

The best way to start a new page is to use Word's built-in Page Break . Place your cursor where you want the Page Break to go, and in the Layout tab, click Breaks > Page.

A Page Break simply continues your document onto the next page, continuing the formatting and conditions you set for the previous page. If you want to format different pages independently, click Breaks > Next Page in the Layout tab. This will create a more definitive Section Break instead.

Once again, this comes down to enabling automation within your Word document, which not only saves time at the point of implementation, but also prevents you from having to make significant amendments to your work later on.

Tables of contents are recommended for long, formal documents, as they enable the reader to navigate your work more easily without having to scroll or flick through the many pages to find what they're looking for. However, if you type the table of contents manually, adding or removing content later on would result in you having to go back and update your page numbers.

Before you add your automated table of contents, make sure all the titles in your document are assigned to a Heading Style. This is because Word creates the automatic table of contents by referencing the different Headings in your document.

Then, place your cursor where you want the table of contents to go in your document (ideally towards the start), and click " Table Of Contents " in the Referencing tab.

You can either choose from the available options, or click "Custom Table Of Contents" in the drop-down to customize your table of contents.

For example, you might want to (1) change how many Heading levels you want to display, (2) use a different tab leader, or (3) use hyperlinks instead of page numbers.

Whichever option you choose, you'll end up with an automatic table of contents, which you can update at any time by right-clicking anywhere on the table, selecting "Update Field," and clicking "Update Entire Table" or "Update Page Numbers."

Add a Page Break or Section Break after your table of contents—they should always be placed on their own page.

Having a line of text underneath your images adds context for the reader. However, if you type the caption using the Normal Style, there's no guarantee it will stay directly underneath your picture if it's at the end of a page (it might roll onto the next page). This is why you should use Word's caption tool instead. Another reason for using formatted captions is that you can create a table of captions—similar to a table of contents but just for the images in your document—which is useful if your images are diagrams in a formal document.

To add a caption, right-click the relevant image, and click "Insert Caption."

You can then add your caption, change the label, decide where to place the caption (below is always better), and adjust some other settings if necessary.

This caption will automatically be created using Word's Caption Style, meaning if you add more captions, they will number automatically (Figure 1, Figure 2, etc.)

It might be tempting to add differently colored rows and varied formatting to your tables, but this can lead to inconsistencies and also cause your Word document to slow considerably. Even though Excel is much better for creating tables, which you can copy and paste into Word, if you make a table directly within your Word document, use Word's preset table formatting styles.

Click anywhere in your table, and in the Table Design tab, click the "Table Styles" drop-down arrow.

Choose from the many options available, being sure to select a style that will suit all the types of tables you might use in the document.

Better still, you can right-click any of the designs in the Table Styles Gallery to make it the default table style. This means that any subsequent tables you add will be laid out in the same way.

Finally, I'd suggest you define how your table will behave when it splits over two or more pages , ensuring it remains easy to read and properly formatted.

As well as using the best formatting options in Microsoft Word, make sure you're avoiding some other common mistakes that can cause problems and slow your workflow.

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• Schedule a live event
• Invite attendees
• organizer checklist
• For tier 1 events
• Produce a live event
• Produce a live event with Teams Encoder
• Best practices
• Moderate a Q&A
• Allow anonymous presenters
• Attendee engagement report
• Recording and reports
• Attend a live event in Teams
• Participate in a Q&A
• Use live captions
• Schedule a webinar
• Customize a webinar
• Publicize a webinar
• Manage webinar registration
• Manage what attendees see
• Change webinar details
• Manage webinar emails
• Cancel a webinar
• Manage webinar recordings
• Webinar attendance report
• Get started with town hall
• Attend a town hall
• Schedule a town hall
• Customize a town hall
• Host a town hall
• Use RTMP-In
• Town hall insights
• Manage town hall recordings
• Cancel a town hall
• Can't join a meeting
• Camera isn't working
• Microphone isn't working
• My speaker isn’t working
• Breakout rooms issues
• Immersive spaces issues
• Meetings keep dropping

Engage your audience with presenter modes in Microsoft Teams

Meeting participants tend to be more focused and have a better experience when they see a presenter along with a presentation. An interactive presenter also helps guide an audience along with visual cues while reducing information overload.  By using a presenter mode such as Standout , Side-by-side , or Reporter in a Teams meeting instead of sharing screen or window content only, you become a more engaging and integral part of your presentation. The following examples show how each presenter mode appears to an audience:

Use a presenter mode

Under Presenter mode , choose the mode that you want. Also, be sure that your camera is turned on.

To start your presentation, choose to share your  S creen or Window on your PC or device.

Note:  Using interactive presenter modes with PowerPoint Live will soon be available.

Note:  Presenter mode customization is available as part of the public preview program and might undergo further changes before being released publicly. To get access to this and other upcoming features, switch to  Teams public preview . 

Presenter modes also allow presenters to customize how their content will be oriented on screen and adjust the size of the video to better fit the presentation.  

Customize video display 

1. Use the  Position buttons in the preview window to direct where videos will appear in relation to the content.  

2. Enlarge or reduce video size using the Size slider. Slide the circle to the left to reduce the size of a video, or to the right to enlarge the size of a video. 

More things to know

Interactive presenter modes are only available for the desktop version of Teams.

Meeting attendees using the mobile or online versions of Teams will see a shared window or screen and presenter video separately.

When you use an interactive presenter mode, a small, moveable picture-in-picture window pops up to show you what your audience sees. If you close this window and need it again, restart the presenter mode.

Related links

Meetings in Teams Schedule a meeting in Teams Share content in a meeting Introducing PowerPoint Live in Teams

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